Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF NOVEMBER 12, 2021 SAM #7286
SOLICITATION NOTICE

J -- Patient Ceiling Lift Maintenance Program

Notice Date

11/10/2021 4:51:50 AM
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

811310 — Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
 

Contracting Office

242-NETWORK CONTRACT OFFICE 02 (36C242) ALBANY NY 12208 USA
 

ZIP Code

12208
 

Solicitation Number

36C24222Q0074
 

Response Due

11/24/2021 9:00:00 AM
 

Archive Date

12/24/2021
 

Point of Contact

Nathan Northrup, Contract Specialist, Phone: 607-664-4967
 

E-Mail Address

nathan.northrup@va.gov
(nathan.northrup@va.gov)
 

Small Business Set-Aside

VSA Veteran-Owned Small Business Set-Aside (specific to Department of Veterans Affairs)
 

Awardee

null
 

Description

COMBINED SYNOPSIS/SOLICITATION ANNUAL SERVICE AGREEMENT FOR CEILING PATIENT LIFTS AT THE BUFFALO AND BATAVIA VAMCs (i) This is a combined synopsis/solicitation for a commercial item prepared in accordance with the format in FAR Subpart 12.6 and FAR 13 Simplified Acquisition Procedures, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. (ii) This solicitation is issued as a request for quote (RFQ). Request for Quote will be submitted through email on RFQ reference number 36C24222Q0074. (iii) This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2021-07. (iv) This solicitation is being issued as a competitive open-market VOSB (Veteran Owned Small Business) total set-aside procurement. The North American Industry Classification System (NAICS) code is 811310, Commercial and Industrial Machinery and Equipment Repair and Maintenance, with a small business size standard of $8 Million. (v) The Contractor shall provide pricing to provide annual maintenance services on the ceiling patient lifts at the Buffalo VAMC and the Batavia VAMC with a period of performance of 12/01/2021 to 11/30/2022 with the provision of four (4) option years. See table below for instrumentation and timeframe of option periods: TOTAL PRICING FOR ANNUAL SERVICE AGREEMENT ON CEILING PATIENT LIFTS AT THE BUFFALO/BATAVIA VA ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 160.00 EA __________________ __________________ Annual Preventative Maintenance Services for Ceiling Patient Lifts at the Buffalo VAMC. Contract Period: Base POP Begin: 12-01-2021 POP End: 11-30-2022 0002 69.00 EA __________________ __________________ Annual Preventative Maintenance Services for Ceiling Patient Lifts at the Batavia VAMC. Contract Period: Base POP Begin: 12-01-2021 POP End: 11-30-2022 1001 160.00 EA __________________ __________________ Annual Preventative Maintenance Services for Ceiling Patient Lifts at the Buffalo VAMC. Contract Period: Option 1 POP Begin: 12-01-2022 POP End: 11-30-2023 1002 69.00 EA __________________ __________________ Annual Preventative Maintenance Services for Ceiling Patient Lifts at the Batavia VAMC. Contract Period: Option 1 POP Begin: 12-01-2022 POP End: 11-30-2023 2001 160.00 EA __________________ __________________ Annual Preventative Maintenance Services for Ceiling Patient Lifts at the Buffalo VAMC. Contract Period: Option 2 POP Begin: 12-01-2023 POP End: 11-30-2024 2002 69.00 EA __________________ __________________ Annual Preventative Maintenance Services for Ceiling Patient Lifts at the Batavia VAMC. Contract Period: Option 2 POP Begin: 12-01-2023 POP End: 11-30-2024 3001 160.00 EA __________________ __________________ Annual Preventative Maintenance Services for Ceiling Patient Lifts at the Buffalo VAMC. Contract Period: Option 3 POP Begin: 12-01-2024 POP End: 11-30-2025 3002 69.00 EA __________________ __________________ Annual Preventative Maintenance Services for Ceiling Patient Lifts at the Batavia VAMC. Contract Period: Option 3 POP Begin: 12-01-2024 POP End: 11-30-2025 4001 160.00 EA __________________ __________________ Annual Preventative Maintenance Services for Ceiling Patient Lifts at the Buffalo VAMC. Contract Period: Option 4 POP Begin: 12-01-2025 POP End: 11-30-2026 4002 69.00 EA __________________ __________________ Annual Preventative Maintenance Services for Ceiling Patient Lifts at the Batavia VAMC. Contract Period: Option 4 POP Begin: 12-01-2025 POP End: 11-30-2026 GRAND TOTAL __________________ (vi) Description of requirement (See attached Scope of Work (SOW)): The contractor shall provide all materials and labor identified in the SOW. (vii) Awardee shall coordinate with the Contracting Officer Representative (COR), 716-381-7081 prior to performance. Buffalo VA Medical Center 3495 Bailey Avenue Buffalo, NY 14215 (viii) The provision at FAR 52.212-1, Instructions to Offerors-Commercial Items, applies to this acquisition. The following provisions are included as addenda to FAR 52.212-1, and all offers shall reference: Solicitation number for this requirement as 36C24222Q0074 Name, address and telephone number of offeror/s Technical description of services to be performed in accordance with the Statement of Work. This Technical description should address the requirement specifically. Capability statements that are merely an overview of what the contractor offers will be determined incomplete. Please address all the technical evaluation sub-factors. Failure to address all the sub-factors will result in your package being determined incomplete. Terms of any express warranty, if applicable Quality Control Plan Price. Price should be for all services detailed in section v of this document. The pricing must be broken down in a manner that allows for price reasonableness to be determined. Failure to provide complete pricing will result in contractor s package being determined to be incomplete. Acknowledgement of any solicitation amendments Past performance information A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation Provide a subcontracting plan, or a letter stating subcontracting will not be used. Complete the Certification of Compliance with the Limitations on Subcontracting Form. Offers that fail to furnish required representation or information, or reject the terms and conditions of the solicitation may be excluded from consideration The following provisions are included as addenda to FAR 52.212-1: 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (OCT 2020) 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) (ix) The provision at FAR 52.212-2, Evaluation Commercial Items (OCT 2014), applies to this acquisition. The following are considered Acceptable/Non-Acceptable factors. Failure by the contractor to meet these qualifications or provide evidence of them in their submitted quotation will result in immediate disqualification from award. These factors are non-negotiable and must be addressed in their entirety. The Government will award a contract resulting from this solicitation to the lowest priced, technically responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, and other factors considered. The following factors shall be used to evaluate offers: PRICE Vendor s price must be fair and reasonable as determined by the Contracting Officer s price analysis. Vendor must provide pricing information by including a completed version of the table found in section (v) of this document with your response to this combined synopsis/solicitation. Additionally, vendor shall provide a cost breakdown for services to be performed and a labor mix for personnel in order for the Contracting Officer to properly evaluate price reasonableness. TECHNICAL Technical capability is defined as an offeror s ability to satisfy the solicitation s requirements, providing the highest quality service to the specified facilities. Technical capability will be determined on the basis of the qualifications of the offeror s capability statement. Provide a maximum 5-page capability statement demonstrating technical capability to meet all of the requirements in the Scope of Work (SOW). Describe technician qualifications/experience in working with the equipment outlined in the SOW. Provide technician certification in OSHA course identified in SOW. Provide technician OEM certification if in the SOW. Provide a safety plan detailing precautions in providing a safe work environment. PAST PERFORMANCE Identify at least three references, preferably federal agency contracts, including contract number, dates of performance, points of contact, and telephone numbers, whereby you have provided the same or similar services, of the magnitude described in this solicitation. References will be considered in the evaluation process. The contractor will be evaluated based on the following: reliability, cost, order accuracy, delivery/timeliness, quality, business relations, personnel, customer support, and responsiveness. Relevant past performance information shall include key personnel who have relevant experience, predecessor companies, and subcontractors who will perform major or critical elements of this solicitation. The contracting office will also review performance history in CPARS. Offerors without relevant past performance or for whom past performance information is not available, will receive a neutral rating.   Failure to provide the information requested in the evaluation criteria may result in being found non-responsive.    (b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s). (c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award. (End of Provision) (x) The provisions at FAR 52.212-3, Offeror Representations and Certifications-Commercial Items applies to this acquisition. * All firms or individuals submitting a quote shall include a completed copy of this provision OR have current Representations and Certifications in the System for Award Management (SAM - https://www.sam.gov). Representations, Certifications, and SAM must be current at award. IF NOT CURRENT AND/OR YOU DO NOT SUBMIT A COMPLETED COPY OF THIS PROVISION, YOUR QUOTE WILL BE CONSIDERED NON-RESPONSIVE. (xi) The clause at FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition. The following clauses are included as addenda to FAR 52.212-4: 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.223-99 Ensuring Adequate COVID-19 Safety Protocols for Federal Contractors (OCT 2021) 852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018) 852.219-77 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction (SEP 2021) 852.242-71 Administrative Contracting Officer (OCT 2020) 52.252-2 Clauses Incorporated by Reference (FEB 1998) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors Construction Labor Standard Cluses applicable to this solicitation: 52.222-6 Construction Wage Rate Requirements (AUG 2018) 52.222-7 Withholding of Funds (MAY 2014) 52.222-8 Payrolls and Basic Records (JUL 2021) 52.222-9 Apprentices and Trainees (JUL 2005) 52.222-10 Compliance with Copeland Act Requirements (FEB 1988) 52.222-11 Subcontracts (Labor Standards) (MAY 2014) 52.222-12 Contract Termination-Debarment (MAY 2014) 52.222-13 Compliance with Construction Wage Rate Requirements and Related Regulations (MAY 2014) 52.222-14 Disputes Concerning Labor Standards (FEB 1988) 52.222-15 Certification of Eligibility (MAY 2014) 52.222-32 Construction Wage Rate Requirements Price Adjustment (Actual Method) (AUG 2018) 852.212-70 Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020) 852.203-70 Commercial Advertising 852.219.11 VA Notice of Total Veteran-Owned Small Business Set-Aside (NOV 2020) 852.232-72 Electronic Submission of Payment Requests (NOV 2018) 852.270-1 Representatives of Contracting Officers (JAN 2008) (xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Order- Commercial items, applies to this acquisition. The following subparagraphs of FAR 52.212-5 are applicable: 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) 52.219-28 Post Award Small Business Program Re-representation (SEP 2021) 52.222-3 Convict Labor (JUNE 2003) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEPT 2016) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-41 Service Contract Labor Standards (AUG 2018) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) 52.222-50 Combating Trafficking in Persons (OCT 2020) 52.222-55 Minimum Wages Under Executive Order 13658 (NOW 2020) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) 52.225-13 Restrictions on Certain Foreign Purchases (FEB 2021) 52.232-33 Payment by Electronic Funds Transfer System for Award Management (OCT 2018) (xiii) The Service Contract Act of 1965 does apply to this procurement. See attached Wage Determination. (xiv) N/A (xv) This is an open-market combined synopsis/solicitation for annual ceiling patient lift services at the Buffalo and Batavia VA Medical Center as defined herein.  The government intends to award a purchase order as result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: ""The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."" OR ""The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"" The Quoter shall list exception(s) and rationale for the exception(s) Submission shall be received not later than 12:00 PM EST, Friday, November 19th, 2021. The government shall only accept electronic submissions via email, please send all quotations to Nathan Northrup at nathan.northrup@va.gov. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). (xvi) Direct your questions to Nathan Northrup, Contracting Specialist; Nathan.northrup@va.gov. List of Attachments: 1. Scope of Work (SOW) 2. Wage Determination Number 2015-4147 (Erie County) 3. Wage Determination Number 2015-4181 (Genesee County) 4. PM Checklist 5. Certification of Compliance with the Limitations on Subcontracting Form
 

Web Link

SAM.gov Permalink
(https://beta.sam.gov/opp/8099a18253914604801665e46c5e40c4/view)
 

Place of Performance

Address: Buffalo VA Medical Center and Batavia VA Medical Center 3495 Bailey Avenue, Buffalo, NY 14215, USA

Zip Code: 14215

Country: USA
 

Record

SN06175065-F 20211112/211110230052 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's SAM Daily Index Page |