SOURCES SOUGHT
65 -- Request for Information Only (Brand name or Equal) 4K SMITH & NEPHEWVIDEO, ARTHOSCOPIC SYSTEMS
- Notice Date
- 11/16/2021 7:29:29 AM
- Notice Type
- Sources Sought
- NAICS
- 339112
— Surgical and Medical Instrument Manufacturing
- Contracting Office
- 244-NETWORK CONTRACT OFFICE 4 (36C244) PITTSBURGH PA 15215 USA
- ZIP Code
- 15215
- Solicitation Number
- 36C24422Q0118
- Response Due
- 11/22/2021 12:00:00 PM
- Archive Date
- 11/27/2021
- Point of Contact
- LaShawn Knight, Contract Specialist, Phone: 240-215-8892 ext. 2199
- E-Mail Address
-
lashawn.knight@va.gov
(lashawn.knight@va.gov)
- Awardee
- null
- Description
- THIS IS NOT A SOLICITATION ANNOUNCEMENT. THIS IS A REQUEST FOR INFORMATION ONLY. This Request for Information (RFI) is intended for information and planning purposes only at this time; and shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs. Because this is a Request for Information announcement, no evaluation letters and/or results will be issued to the respondents. No solicitation exists. Therefore, do not request a copy of a solicitation. The Department of Veterans Affairs (VA), VISN 4, Network Contracting Office 4 (NCO 4), is seeking information and potential qualified sources capable of meeting the following minimum requirements and salient characteristics below for a brand name or equal 4K Smith & Nephew Video, arthroscopic equipment located in VA Healthcare System, Pittsburgh, PA. SCOPE OF WORK AND GENERAL SPECIFICATIONS FOR 4K SMITH & NEPHEW VIDEO, ARTHROSCOPIC EQUIPMENT SYSTEM Background VA Pittsburgh requires this 4K Smith & Nephew Video, arthroscopic equipment, given that the current arthroscopic equipment in use, is long-standing and many times does not work suitably for providers in the Operating Room. This aged equipment requires staff to change out equipment multiple times during the procedure to receive workable visualization of the surgical field. Many of the scopes and equipment currently in use must go out for repair, often. When this occurs, the surgery is unnecessarily longer, and this diminishes outcomes. The proposed purchase is for more reliable 4K Smith & Nephew arthroscopy equipment that also allows better visualization that will improve outcomes for Veterans receiving needed Orthopedic surgery at VA Pittsburgh. This equipment will reduce pain, disability, while increasing overall Veteran satisfaction and improve safety during the operative experience. Specifications of Equipment Needed Exceptional, crisp clear 4K UHD image quality of all equipment included, such as arthroscopes and cameras Must provide complete 4K video, arthroscopic system to include arthroscopes, camera heads, monitors, light sources, light cords, and video processors 4KO & HD arthroscopes that provide improved image quality for both LENS HD and LENS 4K Stainless steel construction for durability and sterilization needs Must have sapphire distal lenses and rear ocular windows for scratch resistance Must withstand autoclave, EtO and STERRAD or STERIS Must have a VAS focus ring that allows for improved ease of adjustment during intraoperative work Arthroscopes must have rounded tips that are designed to minimize the risk of iatrogenic injury Requirement, to have a 3 Chip, Sports specific camera head Training for staff on the utilization of the arthroscopy equipment must be provided at no additional cost to the Government The vendor will provide a minimum one year warranty on all equipment Delivery Location Attn: Joshua Olexa 2A118 VA Pittsburgh Healthcare System University Drive C Building 1 Pittsburgh, PA 15240-1001 Delivery should be coordinated with the COR of the contract prior to shipping of any equipment The Contractor must comply and provide all necessary information to VAPHS. Otherwise, the delivery may be refused and require redelivery at no additional cost to the government. Normal business hours for acceptance of deliveries are 8:00am-3:30pm, Monday thru Friday excluding Federal Holidays. Deliveries must be coordinated in advance with COR once a ship date is established. The COR, Biomedical Engineering and/or Logistics Representative shall be the only VA entity signing for freight received on this requirement. The VA-issued purchase order number must be included in the packing slip. All items included in the requirement shall be shipped and delivered to site at same time. If deliveries must be broken into several shipments due to size, this must be coordinated in advance with the COR. Failure the coordinate shipment with COR, may result in failure to deliver on site and cause re-scheduling of delivery/freight at no charge to the government. The packing slip must include the VA-issued purchase order number Training Any training scheduled should be coordinated with the Program Official and VA staff. Additional Charges There will be no additional charge for time spent at the site during, or after the normal hours of coverage awaiting the arrival of additional FSE and/or delivery of parts or installation. There will be no additional charges for time spent assembling the equipment. There will be no additional charges for any time spent on-site provided training to either clinical or technical staff. There will be no additional charges with the waste management protocol listed in section 8. Packaging Waste management Contractor shall remove packaging materials and all shipping debris from site and dispose of at appropriate recycling facilities. Contractor shall collect and separate for disposal all paper, plastic, polystyrene, corrugated cardboard, packaging material in appropriate bins for recycling on site if available. Contract shall fold metal and plastic banding, flatten and place in designated areas for trash. 10. Influenza Vaccination VHA Directive 1192 requires all health care personnel (HCP) to participate in the seasonal influenza prevention program and outlines the key implementation steps. Health care personnel is defined in VHA Directive 1192 as all VA licensed and unlicensed, clinical, and administrative, paid, and unpaid, full- and part-time employees, intermittent employees, fee basis employees, VA contractors, students, researchers, volunteers, and trainees who work in VHA locations. HCP covered by the policy are expected to receive annual influenza vaccination. This requirement is extended to all Contractor personnel with potential to come into minimal contact (passing in the corridor) with any patients, visitors, or staff members at VAPHS. Those individuals unable or unwilling to be vaccinated are required to wear a face mask throughout the influenza season. Masks are available at entrances throughout the medical center. It is the responsibility of the contractor to ensure that all contract staff is compliant with the requirements outlined in VHA Directive 1192. The contractor shall maintain the following documentation: - Documentation of vaccination, e.g., signed record of immunization from a health care provider or pharmacy, or a copy of medical records documenting the vaccination. - Completed Health Care Personnel Influenza Vaccination Form (Attachment B of VHA Directive 1192) if unwilling or unable to receive the vaccine. The contractor is required to submit annual certification in the form of a memorandum to the Contracting Officer s Representative (COR) that all contract staff performing services at VA facilities follows VHA Directive 1192. 12. HIPAA Training Certificates If Contractor will be working onsite for installation and activation of equipment, all HIPAA training completion documentation must be provided to the COR listed in the awarded contract. 13. Tobacco All VA Pittsburgh property is tobacco free. Contractor personnel will comply with VA Pittsburgh tobacco and smoking policies. Violations will result in a warning and possible citation. 14. COVID-19 Related Policies Upon entering VAPHS, per CDC and federal regulations, all personnel must wear the required PPE while on-site; at a minimum this includes a cloth mask. PPE will not be provided by VAPHS. All individuals are required to enter through the main entrance for temperature screening. If Contractor s temperature exceeds the designated threshold, they will be asked to leave. In the event of an FSE being forced to vacate the premises, they shall notify the necessary Biomedical Engineering staff and provide a contact for a replacement. 15. Vendor Credentialing. Vendor access to the VAPHS is by appointment only and requires credentialing through our vendor credentialing partner, Symplr at https://vcsdatabase.com/login Symplr registration is at cost to the vendor only and VAPHS is not responsible for this. All vendors are required to check-in at the Symplr kiosk using their smart phone (University Drive) or desktop check-in with Symplr login (HJH) and obtain a day badge, which will include date, time, and location of approved appointment. Company badge with photo ID is also required to be worn while onsite at any of the VAPHS sites. Vendors are only permitted to visit the location identified on their Symplr generated badge and must exit the facility promptly, checking out via their smart phone once the scheduled appointment has ended. Brand name or equal items. See description below CLIN Description Qty UOM 0001 SMITH & NEPHEW ENDO \F\ LENS 4K CCU WIFI VERSION \F\ EA EIL 430 CSN: 6515-438257 NXR-PLAN-SURGICAL-ENDOSCOPIC,VIDEO SYSTEMS 3 EA 0002 SMITH & NEPHE ENDO \F\ KIT US LENS 4K CCU WIFI VERSION \F\ 1/EA 3 EA 0003 SMITH & NEPHEW ENDO \F\ LENS 4K A/C CAMERA HEAD \F\ EA 8 EA 0004 SMITH & NEPHEW ENDO \F\ KIT, US, LENS 4K A/C CAMERA HEAD \F\ 1/EA 8 EA 0005 SMITH & NEPHEW ENDO \F\ UNIVERSAL LIGHT GUIDE ORANGE 5MM\F\ X10 FT \F\ EA\F\ 8 EA 0006 SMITH & NEPHEW ENDO \F\ DYONICS/WOLF SOURCE VERSITIP ..*\F\ MADE IN INDONESIA. DOES NOT MEET TAA/BAA REQUIREMENTS. 8 EA 0007 SMITH & NEPHEW ENDO \F\ DYONICS/WOLF INSTR VERSITIP * MADE\F\ IN INDONESIA. DOES NOT MEET TAA/BAA 8 EA 0008 SMITH & NEPHEW ENDO \F\ UHD 4K FLAT PANEL DISPLAY LCD SONY\F\ 31"" \F\ EA ** MADE IN JAPAN. COMPLIANT WITH TAA/BAA\F\ REQUIREMENTS** EIL 430 CSN: 5820-433464 NXR-PLAN-SURGICAL-MONITOR,TELEVISION 3 EA 0009 SMITH & NEPHEW ENDO \F\ 4KO VIDEOARTHROSCOPE AC\F\ 4X30X160MM\F\ 1/EA** MADE IN GERMANY. COMPLIANT WITH TAA/BAA\F\ REQUIREMENTS** EIL 430 CSN: 6515-438620 NXR-PLAN-SURGICAL-ARTHROSCOPE 8 EA 0010 SMITH & NEPHEW ENDO \F\ 4KO VIDEOARTHROSCOPE AC\F\ 4X70X160MM RND\F\ 1/EA ** MADE IN GERMANY. COMPLIANT WITH\F\ TAA/BAA REQUIREMENTS** EIL 430 CSN: 6515-438620 NXR-PLAN-SURGICAL-ARTHROSCOPE 2 EA 0011 SMITH & NEPHEW ENDO\S\ \F\ OBTURATOR, INTEL 4MM A'SP FOR \F\ EA EIL 430 CSN: 6515-438620 NXR-PLAN-SURGICAL-ARTHROSCOPE 8 EA 0012 SMITH & NEPHEW ENDO\S\ \F\ CANN, H.F.,DGNST, 6MM, RTBL, DBL VLV\F\ \F\ EA\F\ 8 EA 0013 SMITH & NEPHEW ENDO\S\ \F\ CABLE, SDI/HDTV RG-59 BNC, 25 FEET \F\ EA 12 EA 0014 SMITH & NEPHEW ENDO \F\ IMAGE MANAGEMENT SYSTEM 660HD-E \F\ EA 3 EA 0015 SMITH & NEPHEW ENDO\S\ \F\ PRINTER, SONY UP-DR80MD \F\ EA** MADE IN JAPAN. COMPLIANT WITH TAA/BAA REQUIREMENTS** EIL 430 CSN: 6525-439869 NXR-PLAN-SURGICAL-PRINTER 3 EA 0016 SMITH & NEPHEW ENDO\S\ \F\ CROSS SPECIALTY CART W/ BOOM AND\F\ TRANSFORMER \F\ EA\F\ 3 EA The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above. Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 339112 (size standard of 1000 employees). Please answer the following questions: (1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? (2) Is your company considered small under the NAICS code identified under this RFI? (3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? (4) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). (5) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (6) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to sub contracted work and completion of job. (7) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number. (8) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? (9) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (10) Please submit your capabilities in regard to the salient characteristics detailed above and any information pertaining to equal to items to establish capabilities for planning purposes? (11) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. (12) Please provide your DUNS number. *** Submissions addressing number (10) should show clear, compelling and convincing*** evidence that all equal to items"" meet all the salient characteristics. This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 13. Telephone responses will not be accepted. Responses must be received via e-mail to lashawn.knight@va.gov no later than, 03:00 PM Eastern Standard Time (EST) on November 22, 2021. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting Officer, Ronald Kline. All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award. If a solicitation is issued, information will be posted on the FedBizOpps (FBO) web site for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by e-mail to Contracting Specialist at lashawn.knight@va.gov. DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
- Web Link
-
SAM.gov Permalink
(https://beta.sam.gov/opp/8aa54d89a0234cbbbcac4ec1dcdc0724/view)
- Place of Performance
- Address: VA Pittsburgh Healthcare System University Drive C Building 1, Pittsburgh 15240-1001
- Zip Code: 15240-1001
- Zip Code: 15240-1001
- Record
- SN06178602-F 20211118/211116230127 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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