Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF DECEMBER 11, 2021 SAM #7315
SOURCES SOUGHT

F -- Environmental Cleanup

Notice Date

12/9/2021 1:16:08 PM
 

Notice Type

Sources Sought
 

NAICS

541620 — Environmental Consulting Services
 

Contracting Office

245-NETWORK CONTRACT OFFICE 5 (36C245) LINTHICUM MD 21090 USA
 

ZIP Code

21090
 

Solicitation Number

36C24522Q0141
 

Response Due

12/14/2021 10:00:00 AM
 

Archive Date

01/13/2022
 

Point of Contact

Charles Willis, Contract Specialist, Phone: 202-745-8408
 

E-Mail Address

charles.willis@va.gov
(charles.willis@va.gov)
 

Awardee

null
 

Description

Statement of Work GENERAL SCOPE: During the most recent VISN External Gems Audit (VEGA) survey, several violations /hazards were cited in the VEGA inspection Report (attached). These findings are monitored by the District Environmental office and our Leadership and must be addressed as soon as possible to mitigate any possible fines and or environmental violations. All repairs and or corrections must be performed as per local codes (DOEE) Scope of Work: The Contractor shall furnish and install all labor; tools and materials necessary to perform the necessary clean ups and repairs cited on the attached report. These systems are required by the District Department of the Environment to be inspected and serviced annually. Procedure will be as follows: Excavate around the nursing home piping sump, install new conduit penetration. Install new conduit wiring and leak sensor from the sump to the ATG. Perform hydrostatic testing of the sump. Reprogram and calibrate the ATG for the addition of the new leak sensor. Clean up spilled oil in the BK-100 hydraulic elevator room and properly dispose of materials off site. Provide and (2) spill kits and training to VA Staff of how to implement in the event of a spill. Perform a final walkthrough for acceptance of completion Contractor shall provide the facility with ATG calibration certificates and hydrostatic test report. Within ten (10) days after award, the Contractor shall provide the COR with a copy of the procedures that the Contractor shall follow, including the manufacturer specifications, the ones listed in paragraph A, and any additional procedures followed by the Contractor. The day of the Service must be scheduled by the Field Service Engineer and the Contracting Officers Technical Representative at least a week in advance and during normal working hours. All exceptions to the set schedule shall be arranged and approved in advance. 4. Any charges for materials such as lubricants, fluids, cleaning supplies, parts, services, manuals, tools, or required for the Contractor to successfully complete schedule service shall be provided by the Contractor and are included within this contract, and its agreed upon price. 8. SERVICE MANUALS The VAMC shall not provide service manuals or service diagnostic software to the Contractor. The Contractor shall obtain, have on file, and make available to its Field Service Engineer s all operational and technical documentation (such as: operational and service manuals, schematics, and parts list) which are necessary to meet the performance requirements of this contract. 9. TEST EQUIPMENT Within ten (10) days after award, the Contractor shall provide the VAMC with a copy of the current calibration certification of all test equipment which shall be used by the Contractor on VAMC s equipment. This certification shall also be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard. 10. CHECK-IN PROCEDURES A. The Contractor shall be required to report to the COTR during normal working hours, prior to, and after any work is performed, every day that is required to complete the job. This check-in is mandatory. At this time the Field Service Engineers will be issued a contractor s identification badge which will be displayed at all times while on VAMC property and surrendered upon completion of the job. Also, at this time Field Service Engineers (FSE) will be required to enter the following information into the lob: name of Field Service Engineers, name of Contractor, current date, and time in, location of service/equipment being serviced, and time out. B. When service is completed, the Field Service Engineer shall document services rendered on a properly completed Engineering Service Report. The Field Service Engineer shall be required to log out with the Utility Systems Shop and submit the Engineering Service Report(s) to the COTR. All Engineering Service Reports shall be submitted to the equipment user for an acceptance signature and to the COTR for an authorization signature . If the COTR is unavailable, a signed, authorized copy will be sent to the Contractor after the work can be reviewed. C. When the job cannot be completed by 4:30 p.m. during normal working hours, a status of progress in the form of an Engineering Service Report and verbal description must be provided to the COTR before 4:00 p.m. D. When work is authorized to be done outside normal working hours and Utility Systems Shop is not staffed the Field Service Engineer shall be required to log in and out with Security/Police service in the VAMC lobby or room 1A114 and receive proper identification badges. Engineering Service Reports for these services, completed and left in progress, will need an acceptance signature , and should be dropped off at a point agreed upon with the COTR. 11. DOCUMENTATION/REPORTS B. The documentation shall include detailed descriptions of scheduled maintenance and emergency repairs, procedures performed, including replaced parts and prices (for outside normal working hour services) required to maintain the equipment. The Engineering Service Report shall consist of a separate report for each equipment item covered under the specific contract. Each Engineering Service Report must, at a minimum, document the following data legibly and in complete detail: Name of Contractor. Name of Field Service Engineering who performed services. Contractor service Engineering Service Report number/log number. Date, time (starting and ending), equipment downtime and hours on-site for service call. VA purchase order number(s) covering the call (for the contract or one provided for authorized work performed outside normal hours of coverage or not covered by the contract). Description of problem reported by Contracting Officers Technical representative Identification of equipment to be serviced: device name/description, device location (if applicable), manufacturer s name, model number, serial number, inventory/barcode, and any other identification numbers. Itemized description of service performed, and parts replaced. Results of calibration and/or performance testing. 11. Signatures Authorization of work task shall be completed by a signature by Contracting Officer s Technical Representative. If he/she is unavailable a signed, authorized, copy of the Engineering Service Report will be sent to the Contracting Officer after the work can be reviewed, if requested by the Field Service Engineer and noted on the Engineering Service Report. Any additional charges claimed by the Contractor must be approved by the Contracting Officers Technical Representative before the service is completed. A purchase order number must then be provided to the Field Service Engineer /Contractor by the Contracting Officers Technical Representative. 12. REPORTING REQUIRED SERVICES BEYOND THE CONTRACT SCOPE The Contractor shall immediately, but not later than twenty-four (24) hours after discovery, notify the Contracting Officer and the Contracting Officers Technical Representative, IN WRITING of the existence or the development of any defects in, or repairs required to the schedule of equipment which the Contractor considers not to be responsible for under the terms of the contract. The Contractor shall furnish the Contracting Officer and Contracting Officers Technical Representative with a written estimate of the cost to make necessary repairs. 13. ADDITIONAL CHARGES There shall be no additional charge for time spent at the site (during, or after the normal hours of coverage) awaiting the arrival of additional Field Service Engineer and/or delivery of parts. COMPETENCY OF PERSONNEL SERVICING EQUIPMENT: The Contractor shall have fully qualified Field Service Engineer performing all service on the equipment under contract. Within a 10-day period after the award of the contract, the Contractor shall submit a list of the fully qualified Field Service Engineers who shall perform the contracted service at this VAMC for each make and model of equipment on the equipment schedule. The list for each Field Service Engineer performing work at this VAMC will include: their name, geographic location, length and type of experience maintaining medical equipment (specific to make and model of equipment), and their formal training (specific to the make and model of equipment). . Each respondent must have an established business, with an office and full-time staff. Generally, the Contractor shall have two years of successful experience in fully maintaining the full schedule of equipment for this contract. This staff includes two fully qualified Field Service Engineers who shall serve as the primary technician and backup for the servicing of the items listed on the schedule of equipment at this VAMC. Fully Qualified is based upon training and on experience in the field. For training, the Field Service Engineer(s) has successfully completed a formalized training program, for the equipment identified in the scheduled of equipment. For field experience, the Field Service Engineer(s) shall have a minimum of two years of experience (except for equipment on the market less than two (2) years) performing preventive maintenance and equipment repairs on the equipment. The Field Service Engineers shall be authorized by the Contractor to perform the maintenance services. All work shall be performed by fully qualified individuals. The Contractor shall provide written assurance of the competency of their personnel and a list of credentials of approved Field Service Engineers for each make and model the Contractor services at the VAMC, as detailed in Section C.15. The Contracting Officer may authenticate the training requirements, request training certificates or credentials from the Contractor at any time for any personnel who are servicing or installing any VAMC equipment. The Contracting Officer and COTR specifically reserve the right to reject any of the Contractor s personnel and refuse them permission to work on the VAMC equipment. If subcontractor(s) are used, they must be approved by the Contracting Officer; the Contractor shall submit any proposed change in subcontractor(s) to the Contracting Officer for approval or disapproval. GENERAL CONDITIONS AND DEFINITIONS: VA: Veterans Affairs. COTR: Contracting Officers Technical Representative. VA employee of VAMC Facilities and Engineering Service officially assigned to act as a Project Manager and Inspector on behalf of VAMC and the Contracting Officer. COTR shall be First Point of Contact on all matters concerning contract work for subject Project. Coordinate all administrative and construction requirements exclusively with or through assigned COTR of VAMC Facilities and Engineering Service; and neither discuss contract work with, nor take any directives concerning contract work form any other person other than COTR unless specifically permitted and authorized to do so. SAFETY PRECAUTIONS: The Contractor shall comply with all applicable Federal, State and Local legal requirements regarding workers health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulation, such as applicable provision of Title 29, Code of Federal Regulations (CFR) Parts 1910 and 1926. Contractor is solely responsible for determining the legal requirements that apply to activities and shall ensure safe and healthful working conditions for its employees. Contractor shall assume the responsibility to guard against causing fires and/or explosion and to protect Government Property, reference NFPA 241 and 29 CFR 1926. The Contractor shall perform the work in a manner consistent with the area security and fire safety regulations especially with regard to exits and exit way access. Utility shutdowns shall not compromise security, communication, or fire safety for occupants. No flammable liquids shall be stored or used in the Medical Center. The necessary number and appropriate types of portable fire extinguishers are required per National Fire Protection Association (NFPA) 10 and NFPA 41. All necessary precautions shall be taken by the contractor to prevent activation of any existing smoke detectors or sprinkler heads. HAZARDOUS MATERIAL REPORTING: The Contractor shall maintain hazardous inventories and material safety data sheets (MSDS) for all hazardous materials (as defined in CFR 1910.120, 40 CFR s 355, 370, & 372) to be stored and used at this Medical Center. Hazardous materials must be inventoried when received and when the project is completed. Hazardous Materials Inventories, Material Safety Data Sheets and Material Quantities used shall be submitted to the Contracting Officer for approval. In the event of a spill, Contractor shall immediately notify the Contracting Officer s Technical Representative as well as the Contracting Officer. The Contractor shall be solely responsible for the expense of any cleanup of such spill, and the cleanup shall be in accordance with the applicable provision of 40 CFR Part 761. ENVIRONMENTAL PROTECTION: All hazardous and universal waste resulting from contractor services shall be removed and properly disposed in accordance with 40 CFR 261 through 265, 40 CFR 273 and 40 CFR 279 by the contractor at no additional cost to the VA. This will include the disposal of oil sludge and or material that is deemed as hazardous material. Copies of disposal manifests must be provided to the COTR. Contractor must comply with Federal Executive Order 13514 and VA specifications by developing a waste management plan to divert 30-50% of demolition debris from the solid waste stream. At a minimum, the following shall be diverted from the landfill: inert material, wood, metal, cardboard, roofing material, plastics, carpets, carpet pads, gypsum board, insulation, unused paint. ADDITIONAL INFORMATION: Parking for contractors will be permitted on the VAMC/DC facility in designated areas Contractor will maintain their own waste apparatuses for removal of waste materials. COR will be of Maintenance and Operations
 

Web Link

SAM.gov Permalink
(https://beta.sam.gov/opp/78f7e12e7feb49f9955bd05afe5e91f2/view)
 

Place of Performance

Address: VA Medical Center 50 Irving Street, NW Washington, DC 20422 20422, USA

Zip Code: 20422

Country: USA
 

Record

SN06195327-F 20211211/211210201447 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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