Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF JANUARY 30, 2022 SAM #7365
SOURCES SOUGHT

J -- Ceiling Patient Lift PM Service NIHCS

Notice Date

1/28/2022 10:29:18 AM
 

Notice Type

Sources Sought
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

250-NETWORK CONTRACT OFFICE 10 (36C250) DAYTON OH 45428 USA
 

ZIP Code

45428
 

Solicitation Number

36C25022Q0278
 

Response Due

2/4/2022 7:00:00 AM
 

Archive Date

02/11/2022
 

Point of Contact

Andrea J. McKinney, Contract Specialist, Phone: 734-222-4362
 

E-Mail Address

andrea.mckinney@va.gov
(andrea.mckinney@va.gov)
 

Awardee

null
 

Description

THIS IS A SOURCES SOUGHT ANNOUNCEMENT FOR INFORMATION ONLY. THIS IS NOT A SOLICITATION FOR PROPOSALS AND NO CONTRACT WILL BE AWARDED FROM THIS ANNOUNCEMENT. The purpose of this notice is to conduct market research and obtain information from qualified businesses with special interest in seeking: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), 8(a), Hub Zone Small Business, Women Owned Small Business (WOSB), Small Disadvantaged Business (SDB), Small Business, or Large Business. No solicitation is being issued at this time. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government. NIHCS has a requirement for Ceiling Patient Lift Preventative Maintenance. The locations are listed below. Northern Indianapolis Healthcare System (NIHCS) VA Northern Indiana Healthcare System, 2121 Lake Ave Fort Wayne, IN 46805 VA Northern Indiana Healthcare System, 1700 E 38th St. Marion, IN 46953 The appropriate NAICS Code 811219, Other Electronic and Precision Equipment Repair and Maintenance, Size Standard: $22 Million Responses: Please submit your response in accordance with the following instructions: Responses shall be no more than 10 pages in length. Responses are due by 02/04/2022 at 10:00 AM EST. Responses shall be submitted via email. Emails cannot exceed 10mb  Subject line of the Email shall include this Sources Sought Notice Number Firm Name NIHCS Ceiling Patient Lift Preventative Maintenance. If your response contains proprietary information you will place Proprietary Information in front of the Sources Sought Notice Number. No marketing materials are allowed as part of this Sources Sought Notice.  The Government will not review any other information or attachments included in your submission that is not listed herein or exceeds the10-page limitation. Contractors Federal Supply Schedule Contract that carries the desired services If you do not have a Federal Supply Schedule contract, you shall state open market Provide the Schedule Provide expiration date of your Contract Provide your GSA/FSS/SAC Contract Number Provide the SIN for food services If any of the items are not on your GSA/FSS contract you will mark which items are open market. Contractor Point of Contact to include: Name Title Phone Email Company Information to include: Name Address DUNs Number Tax ID Number Business Size Provide information as to what moving services contracts are provided by your company. Provide how your company invoices for services in the commercial marketplace. Business Size/Type: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), 8(a), Hub Zone Small Business, Women Owned Small Business (WOSB), Small Disadvantaged Business (SDB), Small Business, or Large Business. All prospective Contractors are reminded that in accordance with FAR 4.11 they shall be registered in the System for Award Management (SAM) database and shall complete annual Representations and Certifications in SAM prior to any offer.  SAM is located at http://www.sam.gov and consolidated the capabilities of CCR/FedReg, ORCA, and EPLS.  There is no cost to use SAM. FOR SDVOSB/VOSB ONLY:  Please note that if responding as an SDVOSB or VOSB, your company must be registered and verified in the VA s Vendor Information Pages (VIP) database, which is available at: https://access.va.gov/accessva/?cspSelectFor=vems Please include a copy of your VetBiz certification with your response. Contractor shall include 3 past contracts for the same or similar services.  Contractor shall include at minimum: Name of Company Company POC Company POC phone Company POC email Dollar amount of contract Contract number Period of Performance Description of services provided Contractor shall include any relevant comments about the attachments, if applicable. Contractor shall provide a public price list/contract price list for the services described herein. Contractor shall provide a detailed response to include your firm s ability, capability, and responsibility to deliver the services presented in this Sources Sought Notice. Contractor shall provide if they plan to sub-contract all or part of the work, and to what firm to include the subs duns number and business size. Determination by the Government not to compete this proposed contract action based on responses to this notice is solely within the discretion of the Government. Preliminary - Specifications/Work Statement VA Northern Indiana Health Care System has a need for a service contract (base plus 4 independent option years to be exercised at the discretion of the government) that covers the OEM recommended Preventative Maintenance (PM) for all of its owned ArjoHuntleigh and Prism patient lifts listed below and located at its two campuses: Fort Wayne Campus located at 2121 Lake Ave., Fort Wayne, IN 46805 Marion Campus located at 1700 E. 38th Street, Marion, IN 46953 Below is a list of the patient lifts SN in need of PM coverage. Ft. Wayne Campus ArjoHuntleigh Ceiling lifts: C6M0023346 C6M0021477 A20181017087647 C6M0023344 C6M0021476 A20181017087616 C6M0024250 C1M0004757 A20181002077912 C6M0024154 C6M0021465 A20181030116668 C6M0024156 C6M0021473 C6M0023438 C6M0023347 C6M0021466 A20181017087619 C6M0023349 C6M0021467 A20181017087615 C6M0024157 C6M0021475 A20181017087618 A20180719000063 C6M0021470 A20180719000066 C6M0024164 C1M0004756 A20180719000064 Ft. Wayne Campus Prism Ceiling lifts: LD4611181324 LD500850415 300139054 LD500850419 300278136 Marion campus ArjoHuntleigh Ceiling Lifts: 300395909 300398017 300398006 300396558 300395915 300398019 300398008 300395914 300398009 300397998 300396556 300395902 300398011 300398000 300395919 300398001 300397991 300396553 300395907 300398003 300397992 300395917 300397993 300396570 300396566 300394399 300397995 300396554 300395913 300396574 300398015 300396578 300394400 300396576 300396563 300395910 300398018 300398007 300398054 300395905 300398021 300396555 300395918 300398010 300397999 300398053 300395901 300398012 300396567 300395916 300398002 300397989 300396579 300395904 300398004 300396561 300395912 300397994 300396571 300396580 300395906 300397996 300396557 300395911 300396575 300398016 LD021283169 300394401 300396577 300396568 300395908 300398005 300396562 300396560 300394398 300398013 300396565 300396572 300398014 300397990 300396573 300399079 300395903   300396559 300396564 300396569 300397997 300399078     II. SCOPE Contractor shall furnish all parts, labor, supervision, material, and test equipment including transportation cost necessary to perform Preventative Maintenance (PM) on the listed serial numbers. Contractors shall maintain a call center to serve as a central point of contact for coordinating all equipment service activities. The contractor must complete the OEM checklist and the VA PM Checklist upon the completion of the PM services in accordance with patient safety alert 14-07. Storage for Contractor equipment is not provided at the VA Health Care System. The Contractor is responsible for the security of its equipment. The Government is not responsible for the security of Contractor equipment. III. COMPREHENSIVE MANTENANCE COVERAGE Unless otherwise noted, the maintenance program shall cover the cost of on-site service, including parts, labor, travel, and Preventative Maintenance visits per OEM specifications. Services shall be performed between normal business hours of 8am-5pm, Monday through Friday, except Federal Holidays. Standard coverage includes: Authentic OEM approved parts Trained and certified Labor Travel Full safe working/rated load weight test Battery replacement every 24 months Battery conditioning every 12 months Preferred labor and travel rates for corrective or planned maintenance outside service agreement coverage hours Preventative Maintenance per OEM recommendation Phone Support Free labor to install authentic OEM lift parts during inspection and preventative maintenance IV. QUALIFIED SERVICE PROVIDERS This contract shall allow the VA Health Care System to utilize OEM and/or ISO service providers to perform the preventative maintenance service for all service events. The cost of all covered service events shall be covered by the Contractor throughout the contract term. V. SERVICE REQUESTS The Contractor shall maintain a call center to receive preventative maintenance requests. Equipment end users shall be provided with a toll-free number to request maintenance as frequently as recommended by the lift s OEM. VI. AFTER HOURS COST PROTECTION In the rare event after-hours or holiday services are requested, Contractor shall cover maintenance charges at the service provider s standard prevailing rates 24x7x365. VII. VENDOR NETWORK DATABASE Contractor shall maintain a database of diverse service providers capable of performing service on a billable basis. The Contractor shall ensure that each service vendor operates ethically, performs quality workmanship, and consistently delivers service in a timely manner. The Contractor shall provide VA Northern Indiana Health Care System with service options when necessary to service non-proprietary systems or components. VIII. FIRM-FIXED PRICE ARGREEMENT The maintenance agreement shall be Firm-Fixed Price and have a common anniversary date. Invoicing shall be monthly in arrears (Net 30). IX. CONFORMANCE STANDARDS All services provided under this contract shall be performed in conformance with the National Fire Protection Associate (NFPA) Code No. 450, Occupational Safety and Health Administration (OSHA) Standard 1910, and Original Equipment Manufacturer (OEM) standards and specifications. Contractor must be knowledgeable with the Patient Safety Alert AL 14-07 X. CALIBRATION AND DOCUMENTATION OF CONTRACTOR S TEST EQUIPMENT Test and measuring equipment used by the Contractor in performance of this contract must be calibrated in the last twelve months to a traceable national or international standard such as National Institute of Standards and Technology (NIST). For each service instance in which Contractor test or measuring equipment is used to calibrate, maintain, or repair the medical equipment included in this contract, the Contractor must track the specific test or measuring equipment used. Ideally, this test or measuring equipment shall be uniquely identified on the service documentation provided to the facility at the completion of the service instance. This identification shall be traceable back to the specific test and measuring equipment used. Upon request, Contractor must provide COR/Biomedical Engineering with documentation of the calibration of this test and measuring equipment. This documentation shall include at least the following: Unique identifier for the test and measuring equipment. This shall match the identifier on the service documentation provided to Biomedical Engineering. Testing interval. Test date. Next test due date. As received and As returned status of the equipment being tested (e.g., was equipment in tolerance or not when received for testing and was equipment in tolerance or not when returned). Calibration results data. Identification of the device used to test equipment. Statement of traceability to the national or international standard used in the testing and calibration of the equipment. The national or international standard will be specified on the certificate. Reference to the testing procedure used. Calibration company identification information including company name, address, phone number and name of specific representative completing performance testing and calibration service. XI. VHA SUPPLEMENTAL CONTRACT REQUIREMENTS FOR COMBATTING COVID 19 Contractor employees who work in or travel to VHA locations must comply with the following: Documentation requirements: If fully vaccinated, contractors shall show proof of vaccination. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination. If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor s order or an FDA approved over-the-counter test that includes an affiliated telehealth service. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel. Documentation shall not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they shall have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.
 

Web Link

SAM.gov Permalink
(https://sam.gov/opp/93373aa94af24f33ade897e1310f6432/view)
 

Place of Performance

Address: Northern Indiana Healthcare System 2121 Lake Ave. Fort Wayne, IN 46805 &, VA Northern Indiana Healthcare System 46953, USA

Zip Code: 46953

Country: USA
 

Record

SN06227786-F 20220130/220129201527 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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