SOURCES SOUGHT
68 -- DC Dry Ice delivery service 5 YR IDC
- Notice Date
- 2/23/2022 7:13:08 AM
- Notice Type
- Sources Sought
- NAICS
- 325120
— Industrial Gas Manufacturing
- Contracting Office
- 245-NETWORK CONTRACT OFFICE 5 (36C245) LINTHICUM MD 21090 USA
- ZIP Code
- 21090
- Solicitation Number
- 36C24522Q0357
- Response Due
- 2/28/2022 10:00:00 AM
- Archive Date
- 03/10/2022
- Point of Contact
- stephanie.henderson3@va.gov, stephanie.henderson3@va.gov, Phone: stephanie.henderson3@va.gov
- E-Mail Address
-
stephanie.henderson3@va.gov
(stephanie.henderson3@va.gov)
- Awardee
- null
- Description
- Page 3 of 3 THIS REQUEST FOR INFORMATION IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. This is a Request for Information (RFI), this is not a Request for Quotes (RFQ) or Request for Proposals (RFP). No formal solicitation document exists at this present time. This is not a solicitation announcement. The purpose of this Sources Sought notice is for market research to gain knowledge of potential vendors qualified under NAICS CODE 325120 industrial Gas manufacturing PSC 6835 Medical gases with a NAIC size standard of 500 employees for the Washington DC VAMC. Responses to this Sources Sought notice will be utilized by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought notice, a solicitation announcement may or may not be published in FedBizOpps (FBO) or GSA ebuy. REQUESTED INFORMATION If you are interested and capable, and can provide the required supplies/services, please provide the requested information as indicated below: Responses to this Sources Sought notice shall also include: company name, address, dun number, point of contact, size of business: Provide business size status and representations for the above NAIC and PSC code. Does vendor manufacture these products? Has vendor delivered these products in the last 3 years? Is this an open market item? Is this on GSA/SAC/NAC/FSS contract? Is vendor registered current on SAM.gov https://sam.gov/content/home ? Is vendor registered currently in VIP https://vetbiz.va.gov/ ? Are these line items priced in your Catalog on online? SOW Description of Requirements The Contract shall deliver Dry Ice every other week to the Research Department. The Dry Ice shall be in the shape of XXX Pellets or 14mm Nuggets. The transportation of the Dry Ice to the facility via refrigerated truck. The VA will supply a refrigerated container sufficient to contain the 200 pounds of Dry Ice. In the future there may be a need for an increase of Dry Ice than the quantity specified and that should be available at the same price quoted. CONTRACT TYPE: Firm Fixed Price Indefinity Quantity PERIOD OF PERFORMANCE: 5 years ARO Delivery Schedule All Deliveries Shall be made to the Washington DC VAMC. Receiving hours: all deliveries shall be made between the hours of 8:00 a.m. and 9:30 a.m. Wednesday. These delivery days are excluding any day declared an official federal holiday. Holidays observed by the VA Medical Center are: New Year s Day Labor Day Juneteenth Day Martin Luther King Day Columbus Day President s Day Veteran s Day Memorial Day Thanksgiving Day Independence Day Christmas Day Juneteenth Day If a government holiday falls on a Wednesday, then scheduled delivery will be on Tuesday of that week. If a government holiday falls on a Friday, then scheduled delivery will be on Thursday of that week. Deliver XXX pounds of Dry Ice XX sized pellets every other week for a total of XXX pounds of Dry Ice delivered on to the Research Department FUNDING All delivery orders will be funded at the when a task order issued. CANCELLATION VA has the option to cancel, increase or decrease any delivery. Contractor shall receive one day advance notice in any of these situations. BILLING Invoices will be submitted once a week through the Tungsten System as a Net 30. SAFETY REQUIREMENTS In the performance of the contract, the contractor shall take safety precautions that may be determined reasonably necessary, by the Contracting Officer or the Designee, to protect the lives of the occupants of the building. VA shall store the Dry Ice as per the OSHA rules and regulations, in-order to protect the lives of the occupants of the building. The Safety Department should create an effective employee training program for all the employees who work with or around operations using dry ice. Safety department shall also create an emergency response plan for situations involving excess buildup of Carbon dioxide. Employees responsible for shipping packages, containing dry ice, shall be properly trained in United States Department of Transportation (USDOT) shipping requirements. Department head shall ensure proper atmospheric testing is conducted periodically to ensure the CO2 levels remain below permissible exposure levels. Department head shall conduct periodic inspections to ensure the use and storage requirements are met. STORAGE Dry ice is to be stored in non-air-tight well insulated storage containers, chest, insulated coolers, or special coolers designed for the storage of dry ice. To last longer wrap the dry ice in a towel before storing it inside the insulated container. Dry ice is not to be store in completely air-tight containers. The sublimation of dry ice to carbon-dioxide gas will cause air-tight container to expand or possibly explode. Dry ice is to be stored in well ventilated room because the sublimated carbon dioxide gas will sink to low areas and replace oxygenated air, and this could cause suffocation if breathed exclusively. Normal air is composed of 78% nitrogen, 21% oxygen, and only 0.04% carbon dioxide. Concentrations greater than 0.5% (5000 ppm) can become dangerous. Storage and operation locations must be periodically surveyed to ensure carbon dioxide levels remain below 5000 ppm. Dry ice is not to be stored in refrigerator freezer because the extremely low temperature can cause the thermostat to turn off the freezer. Oxygen Deficiency monitor or Carbon-dioxide detectors will be required for the room. Appropriate internal and external signage will be used for the storage. HANDLING Avoid eye or skin contact. Dry ice temperature is extremely cold at -1090F (-78.50C). Never handle with bare hands. Always handle dry ice with care and use cryogenic gloves or thermally insulated gloves which are impermeable, loose fitting. Leather gloves or oven mitts can also be used. If touched briefly it is harmless but prolonged contact can cause skin cells to freeze, causing damage or death of frozen tissue and give cold burn or frostbite. Use a scoop to handle the dry ice. DISPOSAL Disposal of unwanted/unused dry ice is achieved by: Letting the unused portion sublimate (recommended for well-ventilated locations because it will occur over a period of several days and the ventilation will take care of the gas liberated). NEVER dispose of dry ice in a sink, toilet, or other drain because it can freeze water in the pipes and damage the structure. NEVER dispose of dry ice in the trash or garbage NEVER place unneeded dry ice in corridors (some corridors may not be well ventilated, and the oxygen level can be reduced to low levels). FIRST AID In case of exposure to dry ice, remove any clothing that is not frozen to the skin. Do NOT rub frozen body parts because tissue damage may result. Obtain medical assistance as soon as possible. Place the affected part of the body in a warm water bath (not above 40°C). Never use dry heat. Annual estimated minimum delivery qty is TBD lbs. Annual estimated maximum delivery qty is TBD LINE ITEM: Dry ice 200Lb 1/4in sized pellets every other week delivery. Dry Ice Delivery Fee NOTES All Capability Statements/Responses to this Sources Sought notice shall be submitted via email only to stephanie.henderson3@va.gov. Telephone, Fax, or any other form of communication inquiries will not be reviewed or accepted in response to this Sources Sought notice. Responses to this Sources Sought notice must be received no later than 2/28/22 at 1:00 p.m. (Eastern Standard Time). This Sources Sought notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued, it may or may not be announced at a later date, and all interested parties shall respond to that solicitation announcement separately from the responses to this Sources Sought notice. DISCLAIMER This Request for Information (RFI) is issued for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked a proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e), RFIs may be used when the Government does not presently intend to award a contract, but wants to obtain price, delivery, other market information, or capabilities for planning purposes. Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI. Please reference the following in your email subject line: 36C24522Q0357 Sources Sought Notice Response End of Notice
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/a1586c51bc4847f3b020e4b340454b11/view)
- Place of Performance
- Address: Department of Veterans Affairs Washington DC VAMC Warehouse 50 Irving St NW, Washington, DC 20422, USA
- Zip Code: 20422
- Country: USA
- Zip Code: 20422
- Record
- SN06249683-F 20220225/220223230109 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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