SOLICITATION NOTICE
65 -- VISN 1 Optical Requirements
- Notice Date
- 3/14/2022 9:53:16 AM
- Notice Type
- Solicitation
- NAICS
- 339115
— Ophthalmic Goods Manufacturing
- Contracting Office
- 241-NETWORK CONTRACT OFFICE 01 (36C241) TOGUS ME 04330 USA
- ZIP Code
- 04330
- Solicitation Number
- 36C24121R0051
- Response Due
- 4/15/2022 9:00:00 AM
- Archive Date
- 04/14/2022
- Point of Contact
- Cory Dionne, Contracting Officer
- E-Mail Address
-
cory.dionne@va.gov
(cory.dionne@va.gov)
- Awardee
- null
- Description
- CHANGES TO SOLICITATION SECTION B B.3 Performance Work Statement 1.0 The scope of work has been changed from requiring ""licensed opticians."" VA requires certified and/or registered"" opticians. Outline of Opticians VISN 1 VA New England Healthcare System FACILITY NUMBER OF OPTICIANS Bedford, MA VAMC 1.0 Lowell, MA CBOC 1.0 (To share with Bedford) Boston HCS Jamaica Plain Campus 2.0 Boston HCS West Roxbury Campus 1.0 Boston HCS Brockton Campus 1.0 Central Western MA HCS Northampton Campus 2.0 (the additional 1.0 may flex to Worcester) Central Western MA HCS Worcester Campus 1.0 Connecticut HCS West Haven Campus 3.0 (the additional 1.0 may flex to Newington or New London) Connecticut HCS Newington Campus 2.0 Maine HCS Togus Campus 2.0 (1.0 may flex to Portland CBOC) Bangor, ME CBOC 1.0 Lewiston, ME CBOC 1.0 Manchester, NH VAMC 2.0 Providence, RI VAMC - Eagle Square Annex 2.0 White River Jct., VT VAMC 2.0 Burlington, VT CBOC 0.6 (3 days per week) TOTAL: 24.6 1.1 Changed to read: Under this contract, the contractor is required to provide a complete pair of glasses and outline the pricing to separate Eyeglasses from Optician Services. 2.2 Lenses: a: Changed to add Heat strengthened as an alternative to chemically strengthened for impact resistance. 4.0 Area of Responsibility/Jurisdiction VISN 01: changed to add as additional locations where orders can be filled. Portland CBOC New London CBOC 141 West Commercial Street 6 Shaw s Cove, Suite 104 Portland, ME 04102 New London, CT 06320-4969 Added 7.0 Contract Period: This contract shall cover a five year ordering period where each year a new funding obligation will be issued subject to the availability of funds. 12.0 i will now read: This contract is not linked in any way to any current or proposed Veterans Canteen Service (VCS) retail sales agreements and does not obligate the VA facility to enter into the contract Optician service. The contractor may elect to sign a separate Retail Sales Contract with the VCS for those stations where an Optical Shop is provided by the VA Facility. Any technical questions pertaining to this contract should be directed to the Contracting Officer's Technical Representative (COR) as delegated by the CO. (Refer to Delegation of Authority issued after award). The COR has duties and limited responsibilities as detailed in the Delegation of Authority, which the Contractor is cautioned to read. The Contractor may be held liable if they follow direction for which the COR has no authority to issue. 8.0 Payments and Invoices is replaced with the following: Invoices submitted for payment shall include the contract number, purchase/delivery order number, beneficiary s name; detail of work accomplished, HCPCS Codes for each item, and must be accompanied by a copy of the signed acceptance receipt. All invoices will be submitted in accordance with the addresses provided on the purchase/delivery order. The contractor must be capable of submitting invoices via electronic encryption transmission to the appropriate VA facility and/or centralized VISN 1 Prosthetics Purchasing Vendor must be able to follow OB10-like procedures if needed in the future. The contractor shall submit a proper invoice document(s) that must include the following minimum information: Contractor name Contractor invoice number Invoice date Date of order Date contractor shipped item(s) Contract Number Contract Delivery Order Number Purchase Order number for non-IPPS orders Referring clinic (Station number for electronic invoices). Name of Individual who placed the order Itemized list of item(s) and/or product(s) delivered Frame model name, lenses (specified - right and left), total prices with itemization Detailed of work accomplished and HCPCS Codes for each item Patient s last name, first name and last four of social security number. Certification statement: This certifies that the foregoing eyeglasses were shipped on date noted above and receipted by insert mail carrier (i.e., USPS, FedEx, UPS etc.), Signature of company officer, title. Signed Acceptance document. Grand total of orders placed and total monetary value for the invoice period Put warranty date on invoice The preferred method of payment will be through the VA 4-SIGHT Program and paid through IPPS (Invoice Payment Processing System), VA Financial Service Center, Austin, TX. Dedicated VA Prosthetics Purchasing staff will process eyeglass orders on a daily basis, Monday-Friday (except holidays) and provide the orders to the Contractor. The Contractor will provide an electronic weekly invoice by facility of all eyeglass orders in IPPS, and VISN 1 will process payment in this manner. Optician Services will be billed separately from the fabrication on a monthly basis. Prosthetics Order Vendor Interface and Delivery Tracking Solution/POVIDTS The Contractor shall accept and participate in the POVIDTS - Prosthetics Order Vendor Interface and Delivery Tracking Solution software. The software is at no charge to the vendor. It allows VA to track purchase orders effectively and provides confirmations/tracking of shipments-deliveries. The vendor is able to accept or reject purchase orders and can input shipping tracking information. The software also sends e-mails to the VA and the Contractor regarding pending orders. SECTION C Solicitation Clauses C.12 52.212-5 remove check marks at 52.222.41, 52.222-42 to reflect SCLS does not apply. FAR 52.216-8 The ordering period for this contract is from 04/28/2022 04/27/2027 The clause 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) is removed. The following clause is inserted: 852.219-77 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction. As prescribed in 819.7009(c) insert the following clause: VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION) (a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that (1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.] (i) [ ] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6. (ii) [ ] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (iii) Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution. (3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following: (i) Referral to the VA Suspension and Debarment Committee; (ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and (iii) Prosecution for violating section 1001 of title 18. (b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. The Contracting Officer may, at their discretion, require the Contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the Contracting Officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed. (c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed, and returned with the offeror s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award. Certification: I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror]. Printed Name of Signee: _________________________________ Printed Title of Signee: ________________________________ Signature: ______________________________________________ Date: ___________________________________________________ Company Name and Address: _______________________________ _________________________________________________________ (End of clause) SECTION D Attachments Removed Wage Determination to reflect SCLS does not apply. SECTION E Solicitation Provisions E.1 52.212-1 Instructions to Offerors Commercial Items (SEP 2021) The VA will consider prescription eyeglasses manufacturing services experience gained as a manufacturer and as a non-manufacturer. 52.212-1, Factor 1 Experience will be changed to read: The offeror shall provide a narrative describing its specific experience providing prescription eyeglasses either as a manufacture or as a non-manufacturer and/or its experience providing onsite licensed optician services."" 52.212-1 Part 3 Miscellaneous is changed as follows: Remove: Optician Services: Please explain in detail how you will conform with the limitations on subcontracting described in 13 CFR 125.6 if the intent to subcontract the optician services. FAR 52.212-2 Factor 1 Experience will now read The VA will evaluate an Offeror s Experience by assessing the Offeror s narrative response detailing their experience providing prescription eyeglasses as a manufacturer or non-manufacturer and onsite licensed optician services submitted in accordance with the solicitation s Instructions to Offerors.
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