SPECIAL NOTICE
65 -- Intent to Sole Source Cadwell Arc Apollo+
- Notice Date
- 4/6/2022 6:42:46 AM
- Notice Type
- Special Notice
- NAICS
- 334510
— Electromedical and Electrotherapeutic Apparatus Manufacturing
- Contracting Office
- 241-NETWORK CONTRACT OFFICE 01 (36C241) TOGUS ME 04330 USA
- ZIP Code
- 04330
- Solicitation Number
- 36C24122Q0429
- Archive Date
- 05/21/2022
- Point of Contact
- Divianna Mathurin, Contract Specialist, Phone: 203-932-5711 x8748
- E-Mail Address
-
Divianna.Mathurin@va.gov
(Divianna.Mathurin@va.gov)
- Awardee
- null
- Description
- NOTICE OF THE INTENT TO SOLE SOURCE TO CADWELL., 909 North Kellogg Street, Kennewick, WA 99336, UNITED STATES. Response Due Date: April 13, 2022, by 10:00 AM (EST) NOTICE OF THE INTENT TO SOLE SOURCE Network Contract Office 1, Procurement Office East on behalf of The Department of Veterans Affairs, Boston VA Health Care System, Jamacia Plain Campus intends to award a firm-fixed contract with no options to CADWELL to provide delivery, software installation, and configuration of (4) Arc Apollo+ 32 Channel Backpack System w/Tablet and QVM3 Camera s. The proposed procurement is for products for which the Government intends to solicit and negotiate with only one source under the authority of FAR 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. 41 U.S.C. 3304(a)(1). The North American Industry Classification System code (NAICS) for this requirement is 334510. All responsible sources that feel they should be considered qualified to provide the above-mentioned products may submit a response to this notice (by the response due date shown above) to Divianna.Mathurin@va.gov. The information provided shall include detailed (and relevant) documentation to allow the government to perform adequate market research and make a proper determination. A determination by the government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. THIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. REQUESTS FOR A SOLICITATION WILL NOT RECEIVE A RESPONSE. Performance Work Statement Cadwell Arc Apollo+ EEG System VA Boston Healthcare System Introduction VA Boston Healthcare System, Jamacia Plain Campus located at 150 S. Huntington Avenue Jamaica Plain, MA 02130 is looking to purchase a new ambulatory EEG system that is capable of at-home EEG monitoring and video recording for the Neurology Department. Purchase of these upgraded EEG monitoring systems would allow VA Boston to keep in line with current standard of care in the community. Background This new purchase will replace and upgrade the existing equipment and services offered at VA Boston s Neurology department. Currently, the equipment is due for replacement and must be done to keep up with patient demand. This new system will also include server software so that data can be stored, read, analyzed, and shared. Scope The scope of this upgrade/replacement will improve service provided to the veterans at VA Boston. The purchase includes the Arc Apollo+ 32 Channel system, 10-inch Apollo+ Cable, Q-Video Mobile 3 Camera, Arc Q-Video Software License, Rugged Tablets w/ service, Microsoft Office, Apollo+ Ambulatory Kit, CadLink Server Software, CadLink Client License with Auto Archive, Arc Reader software, Persyst acquisition license, and onsite installation with training. The scope also includes all work required for installation such as assembling equipment and successful network connectivity, including joining system to VA domain, installing software, setting up the virtual server, implementing passwords, and training for users, technicians, physicians, clinical engineering, and nurses. The system and all hardware components shall come with a standard 1-year warranty, software support and maintenance, and OEM preventative maintenance during the warranty period. The vendor shall provide the following documentation for the proposed configuration and setup: Hard and soft copy of operator s manual Hard and soft copy of technical service manuals including troubleshooting guides, necessary diagnostic software and equipment, schematic diagrams, and parts lists Hard and soft copy of cleaning procedures and approved cleaning agents list DVD or web-based training if available Performance Requirements The system shall be able to do the following things: Interface to the current network of VA Boston Connect between server, OIT computer, acquisition device, and camera Join to the VA domain Connect with the Peripherals successfully and interface in the CadLink software environment Integrate with Persyst software Deliverables The contractor shall be able to deliver and install all hardware, software, and peripherals, and provide support for the installation and proper functioning of this Ambulatory EEG system and server. Applicable Directives The contractor must comply with the rules and regulations of the Veterans Affairs Administration. All contractors accessing the equipment during installation and training must be certified (i.e. proper approval shall be obtained from the VA Information System Security Officer). The contractor, their personnel, and their subcontractors shall be subject to the Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. A contractor/sub-contractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. The contractor or subcontractor must notify the Contracting Officer immediately when an employee working on a VA system or with access to VA information is reassigned or leaves the contractor or subcontractor s employ. The Contracting Officer must also be notified immediately by the contractor or subcontractor prior to an unfriendly termination. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data - General, FAR 52.227-14(d) (1). Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract All contractor employees and subcontractor employees requiring access to VA information and VA information systems shall complete the following before being granted access to VA information and its systems: (1) Sign and acknowledge (either manually or electronically) understanding of and responsibilities for compliance with the Contractor Rules of Behavior, Appendix E relating to access to VA information and information systems; (2) Successfully complete the VA Cyber Security Awareness and Rules of Behavior training and annually complete required security training; (3) Successfully complete the appropriate VA privacy training and annually complete required privacy training; and (4) Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information system access [to be defined by the VA program official and provided to the contracting officer for inclusion in the solicitation document e.g., any role-based information security training required in accordance with NIST Special Publication 800-16, Information Technology Security Training Requirements.] b. The contractor shall provide to the contracting officer and/or the COTR a copy of the training certificates and certification of signing the Contractor Rules of Behavior for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required. c. Failure to complete the mandatory annual training and sign the Rules of Behavior annually, within the timeframe required, is grounds for suspension or termination of all physical or electronic access privileges and removal from work on the contract until such time as the training and documents are complete. All contractor personnel (without exception) must report to the Clinical Engineering Department, to sign in where a contractor identification badge is verified before any work is performed. Contractor personnel will be escorted by Clinical Engineering staff for the duration of work performed and return to the same location to sign out and turn-in documented service report for the service performed. If there is a need to replace any hard drive, a hard drive, and all information on it, is the property of the VA and must remain in the control of the VA Clinical Engineering department for Medical Destruction. Privacy Statement: Contractor shall adhere to all VA Privacy & Security, and Privacy Act and HIPAA requirements if exposed to protected health information (PHI) or when obtaining or reviewing information. This includes all log files, error traps, screen capture images and database query results used to aid staff with product troubleshooting or product support activities.
- Web Link
-
SAM.gov Permalink
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- Record
- SN06290657-F 20220408/220406230103 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
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