SPECIAL NOTICE
W -- Home Oxygen Services - Montgomery (CAVHCS) 819.7007 Sole Source Award
- Notice Date
- 4/7/2022 7:49:36 AM
- Notice Type
- Justification
- NAICS
- 532283
— Home Health Equipment Rental
- Contracting Office
- 247-NETWORK CONTRACT OFFICE 7 (36C247) AUGUSTA GA 30904 USA
- ZIP Code
- 30904
- Solicitation Number
- 36C24722R0052
- Archive Date
- 05/07/2022
- Point of Contact
- Darlene Chase, Darlene.Chase@va.gov, Phone: 404-321-6111 x2428
- E-Mail Address
-
darlene.chase@va.gov
(darlene.chase@va.gov)
- Award Number
- 36C24722D0049
- Award Date
- 03/25/2022
- Awardee
- VETERANS FIRST HEALTHCARE LLC BOCA RATON 33431
- Award Amount
- 4600000.00000000
- Description
- The Government hereby submits a notice of a Sole Source award for a firm fixed price contract for commercial -off -the shelf (COTS) for a 4 year ordering period for Home Oxygen Services and Ventilation, in accordance with Joint Commission (JC) standards for Homecare, to Veteran beneficiaries serviced by Montgomery (CAVHCS) VAMC/VISN 7. The Sole Source has been awarded to Veterans First Healthcare, LLC. The determination not to compete this proposes contract action is solely within the discretion of the Government. This sole source contracting action is the non-competitive (sole source) procedures authorized in VAAR 819.7007 or 819.7008 up to $5,000,000 for Service Disabled Veteran-Owned Small Business. Amended version of previously approved J&A. The CO will be required to upload this approved document to the eCMS briefcase. All parties have been informed of these changes and have signed this document acknowledging all the changes that have been made prior to obtaining HCA approval. Request for SOVOSB/VOSB Sole Source Justification Format >SAT Page of 4 DEPARTMENT OF VETERANS AFFAIRS Justification and Approval (J&A) For Other Than Full and Open Competition (>SAT) Acquisition Plan Action ID: Contracting Activity: Department of Veterans Affairs (VA), Regional Procurement Office East (RPO-E), Veteran Integrated Service Network (VISN) 7, Montgomery VA Healthcare System. Nature and/or Description of the Action Being Approved: This requirement is for a new firm- fixed-price (FFP) indefinite delivery indefinite quantity (IDIQ) Contract to Veterans First Health Care (VFHC). The estimated total value of the proposed action is The IDIQ Contract will allow Prosthetics to continue services and pay monthly Home Oxygen bills using 1358's as payment method per Financial Policy, Volume II, Chapter 6, Appendix A: VA Form 1358 Approved Uses, Section 15 for the Montgomery VAMC. Period of Performance: 04/01/2022 03/31/2026 Description of Supplies/Services Required to Meet the Agency's Needs: The VA Medical Center has an ongoing and continuous need to contract Home Oxygen Supplies. The Contractor shall provide medical oxygen systems, including medical oxygen cylinders and related accessories, delivery, set- up, preventive maintenance, and repair both Contractor and Government-owned equipment at the home of patients of the VA Medical Center to meet the needs of VA beneficiaries. This four (4) year IDIQ contract will consist of four (4), one (1) year ordering periods. Statutory Authority Permitting Other than Full and Open Competition: 41 USC §3304(a)(5), 38 U.S. Code § 8127(c), as implemented by FAR 6.302-5 (Authorized or Required by Statute). COs may use the non-competitive (sole source) procedures authorized in VAAR 819.7007 or 819.7008 up to $5,000,000. Check the specific VAAR clause used below: (X) 819.7007 Sole source awards to a verified service-disabled veteran-owned small business; or ( ) 819.7008 Sole source awards to a verified veteran-owned small business Demonstration that the Contractor's Unique Qualifications and/or Nature of the Acquisition Requires the Use of the Authority Cited Above (applicability of authority): The Government cannot provide this service. A review of the potential acquisition alternatives was performed considering previous acquisitions of this service, the impact of prior acquisitions on these alternatives, and related in-house efforts. The best acquisition method was identified to be a separate contract award opportunities based upon the best value for each location. The vendor has the qualifications to meet the demands of set-up and delivery of Home Oxygen Services and provide education and operating instructions directly to veteran recipients on using home oxygen machines safely. In addition, it is in the Government's best interest to Sole Source this Acquisition to VFHC based on the fact that they are a Se1vice-Disabled Veteran-Owned Small Business (SDVOSB) in accordance with the VAAR SUBPART 819.7007. VFHC has provided these se1vices for numerous Government facilities and the private sector. Description of Efforts Made to ensure that offers are solicited from as many potential sources as deemed practicable, including whether a notice was or will be publicized as required by subpart 5.2 and, if not, which exception under 5.202 applies: Based on the CUITent status of Home Oxygen Se1vices, there is a need to ensure that direct patient care is not impacted to prevent patient injUiy or death until a new award is made. Additionally, based upon market research and the requirement included in VAAR 819.7005, VA se1vice-disabled veteran-owned small business set aside procedures. There are sufficient vendors that have provided capability statements for this procurement to be set aside for SDVOSB VIP ve1ified companies. Based upon the historical market research conducted and the resulting analysis, adequate sources of supply for small business concerns were obtained. On Febmaiy 14th, 2022, Sources Sought/RF! Notification was posted to Beta.SAM and closed on Febma1y 18th, 2022 resulted in 7 (SDVOSB'S) that responded and after reviewing VA's VIP database to identify ve1ified and capable 7 SDVOSBs; Eagle Home Medical CORP. - SDVOSB, HomeTown Veterans Medical, LLC - SDVOSB, Lambe1t Financial/Medico Plus, LLC SDVOSB, Mid-Cities Home Medical Delive1y Se1vice, LLC (Mid-Cities Medical) - SDVOSB, Panakeia, LLC- SDVOSB, TransOx, Inc. - SDVOSB, Reliable Vets LLC - SDVOSB and of the 7 SDVOSB's contacted - VFHC is the only vendor who could satisfy these se1vices at the time of need, the data suppo1ts setting aside the procurement to SDVOSB in accordance with 38 USC 8127 (i). Determination bv the CO that the Anticipated Cost to the Government will be Fair and Reasonable: The CO anticipated the cost to the Government would be fair and reasonable. The CO will compai·e the new unit pricing received against the pricing on the previous contracts listed below: 36C24722C0067 619 CAVHCS $330,000 Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted: The market reseai·ch displayed twenty-four (24) SDVOSBs and two (2) VOSBs using NAICS: 532283 on VIP. Section 10 lists all the cunent vendors ai·e providing similar se1vices within the VISN. These vendors ai·e small businesses with a standard size of $35,000,000 and no exclusion; all seven (7) are SDVOSBs. In addition, there are no known Government-Wide Agency Contracts (GWAC) or Federal Supply Schedule (FSS) contracts that provide these se1vices. This se1vice is not available from any mandato1y sources. On Febmai·y 14th, 2022, Sources Sought/RFI Notification was posted to Beta.SAM and closed on February 18th, 2022, resulted in 7 (SDVOSB'S) that responded. Any Other Facts Supporting the Use of Other than Full and Open Competition: This acquisition is critical to patient life & safety, and there can be no lapse in services Listing of Sources that Expressed, in Writing, an Interest in the Acquisition: TYPE VENDOR SDVOSB Eagle Home Medical Corp. SDVOSB Hometown Veterans Medical, LLC SDVOSB TransOX, Inc SDVOSB Mid-Cities Home Medical Delivery Service, LLC SDVOSB Reliable Vets, LLC SDVOSB Lambert Financial/Medico Plus, LLC SDVOSB Panakeia, LLC A Statement of the Actions, if any, the Agency May Take to Remove or Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required: The agency will continue to seek additional vendors capable of providing this service in the future procurements. The agency will also conduct all necessary market research as required by FAR Part 10 and the Veterans First Contracting Program while using the market research results from this requirement. We will also be going off more accurate usage numbers than the bridge. In addition, the agency will review the possibility of competing for a new long-term competitive contract before the end of the first ordering period. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief. Michael Howze Prosthetics and Sensory Aids CAVHCS Montgomery Approvals in accordance with the VHAPM Part 806.3 OFOC SOP: Contracting Officer or Designee's Certification (required): I certify that the foregoing justification is accurate and complete to the best of my lmowledge and belief. Darlene Chase Contracting Officer RPO-E/NCO-7/Specialized Teams Date One Level Above the Contracting Officer (Required over the SAT but not exceeding $7501(): I ce1tify the justification meets requirements for other than full and open competition. Chaz D. Bowling Date RPO-E/NCO-7/Branch ChiefVISN Team VHA RPO HCA Review and Approval: I have reviewed the foregoing justification and find it to be complete and accurate to the best of my lmowledge and belief and recommend approval (if over $75 million) or approve ($750K to $75 million) for other than full and open competition. Joseph P. Maletta Executive Director RPO-E Date
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