SOLICITATION NOTICE
65 -- Smoke Evacuator Fleet Replacement (Brand name or Equal)
- Notice Date
- 4/7/2022 11:56:27 AM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 339112
— Surgical and Medical Instrument Manufacturing
- Contracting Office
- 245-NETWORK CONTRACT OFFICE 5 (36C245) LINTHICUM MD 21090 USA
- ZIP Code
- 21090
- Solicitation Number
- 36C24522Q0468
- Response Due
- 4/18/2022 12:00:00 PM
- Archive Date
- 05/18/2022
- Point of Contact
- Ronnie Swailes, Contract Specialist, Phone: 202-745-8000
- E-Mail Address
-
Ronnie.swailes@va.gov
(Ronnie.swailes@va.gov)
- Small Business Set-Aside
- SBA Total Small Business Set-Aside (FAR 19.5)
- Awardee
- null
- Description
- This is a COMBINED SYNOPSIS/SOLICITATION for commercial items prepared in accordance with the format in Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. VA will conduct the procurement according to a combination of FAR Part 12, Acquisition of Commercial Items and Part 13, Simplified Acquisition Procedures as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is 36C24522Q0468 and is issued as a Request for Quotation (RFQ). (iii) The provisions and clauses incorporated into this solicitation document are those in effect through Federal Acquisition Circular 2021-07, fiscal year 2022. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) can be accessed on the Internet at http://www.arnet.gov/far (FAR) and http://vaww.appc1.va.gov/oamm/vaar (VAAR) (iv) This requirement will be set aside for Small Business. The North American Industry Classification System (NAICS) code is 339112, Surgical and Medical Instrument Manufacturing and the size standard is 1,000 employees. (v) The Baltimore VA Medical Center is seeking to purchase a Brand name or equal Smoke Evacuator Fleet Replacement. This requirement consists of four (4) line item: Product Number Product Description Units of Measure Quantity 1000 1000 Mega Power Electrosurgical Generator Each 11 1300SJ 1300SJ Mega Cart with Top Shelf Each 11 MESE1 Mese1 Mega Vac Plus Smoke Evacuator with Laparoscopic Mode (includes power cord, 1m connector cable, Charcoal filter 2550J, Fluid trap 2555J, Manual) Each 11 2255J 2255J Megadyne RF Sensor Each 11 STATEMENT OF WORK: 1. PURPOSE: The overall purpose of this requirement is to procure a fleet replacement for the electrosurgical units (ESU) to be deployed at the VA Maryland Health Care System (VAMHCS). These specific electrosurgical units will be utilized within the operating suites located at the Baltimore VA Medical Center. The requirement will account for the procurement of the electrosurgical units, smoke evacuators, RF sensors, a mobile cart to house all equipment, accessories, assembly, and validation. SCOPE: The contractor shall deliver and install the system with all specified salient characteristics (Please see Salient Characteristics Document). Only new equipment will be accepted. The contractor shall provide shipping, transport, installation, and all equipment necessary to meet the requirements and capabilities listed within the scope. The assembly and validation of the system must be performed by a vendor service trained representative. The contractor is responsible for identifying any missing parts or components not included in the order for the electrosurgical units, smoke evacuators, RF sensors, and mobile carts to be successfully installed and validated to their full potential. The contractor shall include accessories and consumables for initial deployment of the electrosurgical units and smoke evacuators. Contractor shall include accessories and consumables for: charcoal filters, fluid traps, and handpieces. The contract shall provide roll stands and associated assembly kits to ensure the potability of the machines. SALIENT CHARACTERISTICS: Eleven (11) Electrosurgical Generators that are technically equivalent to: Manufacturer: Ethicon (Johnson & Johnson Company) Model: Mega Power Electrosurgical Generator Must include multiple cut, coagulation, and bipolar modes Must include ability to change power settings for the optimum delivery of energy for different tissue types. Devices must have illuminated screens and buttons for ability to read in multiple OR lighting conditions Must include both Monopolar and Bipolar foot switches Accessories Manuals for operation Eleven (11) Mobile Carts with a top shelf that are technically equivalent to and compatible with: Manufacturer: Ethicon (Johnson & Johnson Company) Model: Mega Cart with Top Shelf Cart must be able to withstand the weight of all items listed on this procurement. Eleven (11) Smoke Evacuators that are technically equivalent to and compatible with the Electrosurgical Generator listed above (2.7.1): Manufacturer: Ethicon (Johnson & Johnson Company) Model: Mega VAC plus smoke evacuator W/ Laparoscopic Mode Must include the power cord, connector cable (at least 1M) Must have the option to turn on automatically when the electrosurgical unit is activated and include associated accessories to trigger the smoke evacuator to turn on automatically. Must include an option to use in laparoscopic procedures Accessories Charcoal filters Fluid traps Manuals for operation IMPLEMENTATION AND INSTALLATION Installation and validation shall be included in the procurement cost and shall include but not limited to: Programming of the electrosurgical units and smoke evacuators. Assembly of devices on roll stands. All materials required to assembly the electrosurgical units and smoke evacuators shall be provided by the contractor. TRAINING The contractor shall provide onsite training for the VAMHCS operating suite staff on the operation of the medical equipment. Biomedical Engineering training for the Baltimore VA Medical Centers Biomedical Equipment Support Specialists (BESS) on maintenance and operating procedures. DELIVERY The contractor shall deliver necessary equipment to the Baltimore VA Medical Center located at the following address below with at least a two week notice to the Biomedical Engineering team at the Baltimore VA Medical Center or the COR of this procurement. Baltimore VA Medical Center ATTN: Biomedical Engineering (5B-183) Brian Ogle 10 North Greene Street Baltimore, Maryland 21201 The contractor shall deliver equipment and all items required for installation only when the site is ready for installation to proceed. This includes a two week notice from the vendor to the site detailing the delivery information of the equipment detailed in this procurement. The contractor shall coordinate all deliveries, installation, and parking arrangements with the COR. Delivered materials will arrive in manufacturer s original sealed containers with the associated purchase order number listed on the outside of the box. The contractor shall conduct a joint inspection with the COR upon delivery of the equipment and shall provide the COR a list of missing or damaged items found upon inspection. This inspection will need to be scheduled prior to the vendor representative arrives to the Baltimore VA Medical Center. The contractor shall remove all related shipping debris and packing from the VAMHCS facilities. SITE CONDITIONS There shall be no smoking on hospital property at any time. INSPECTION AND ACCEPTANCE The contractor shall conduct a joint inspection with the COR upon delivery equipment. The contractor shall provide the VA COR a list of missing and /or damaged items found upon inspection and have those items replaced at no cost to the Government. The COR shall ensure all work is completed satisfactorily prior to acceptance. Disputes shall be resolved by the VA Contracting Officer. DELIVERABLES Operation and Maintenance Manuals Deliver compilation of all manufacturers recommended maintenance schedules and operation materials packaged upon delivery. Manuals shall be made available in an electronic format. OPERATOR TRAINING Onsite education and training by a vendor service trained representative will be provided to VAMHCS clinical staff. The scheduling of operator training shall be coordinated with the VAMHCS clinical staff after delivery and installation. Onsite education and training by a vendor service trained representative shall be provided to the VAMHCS Biomedical Engineer Shop, including the Biomedical Equipment Support Specialists (BESS). The scheduling of service training shall be coordinated with the COR or Lead BESS located at the Baltimore VA Medical Center after delivery and installation. PROTECTION OF PROPERTY The contractor shall protect all items from damage. The contractor shall take precaution against damage to the building(s), grounds and furnishings. The contractor shall repair or replace any items related to building(s) or grounds damaged accidentally or on purpose due to actions by the Contractor. SECURITY REQUIREMENTS The contractor must have a photo ID available when performing work at the VA Medical Center and be willing to present it to VA staff. The contractor is responsible for providing any personal protective equipment (PPE) that is deemed necessary to complete tasks stated in this requirement. The contractor must follow the VA Maryland Health Care Systems current COVID-19 guidance for entry to any medical center or Community Based Outpatient Clinic (CBOC). WARRANTY At a minimum, the electrosurgical units and smoke evacuators must include a 1-year warranty on all parts and labor at no cost to the Government. The warranty shall begin upon completion of validation testing. Warranty shall include onsite repairs and over the phone support. Contractor shall provide routine maintenance service program during warranty period. All repairs shall be performed by a vendor or contractor which has been certified by the vendor to perform the repairs. The warranty shall include all travel and shipping costs associated with any warranty repair. Estimated Delivery: Deliver 30 days ARO The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. (vii) All material shall be used by Baltimore VA Medical Center. (viii) 52.212-1 Instructions to Offerors - commercial Items, applies to this acquisition. There are no addenda to the provision. (ix) 52.212-2, Evaluation - Commercial Items: FAR provision 52.212-2 does not apply to this solicitation. Award will be based on lowest price and meeting or exceeding Statement of Work requirements. (x) 52.212-3 Offeror Representations and Certifications - Commercial Items- the Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. (xi) 52.212-4 Contract Terms and Conditions - Commercial Items: applies to this acquisition. (xii) 52.212-5 Contracts Terms and Conditions Required To Implement Statutes or Executive Orders - Commercial Items; the following FAR clauses identified at paragraph (b) of FAR 52,204-10; 52.212.5 are considered checked and are applicable to this acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-8, 52.219-13, 52.219-28, 52.222-3, 52.222-19, 52.222-21; 52.222-26; 52.222-35, 52.222-36, 52.222-50, 52.223-18, 52.225-1, 52.225-3; 52.225-13, 52.232-34. (xiii) 52.217-8 Option to Extend Services, 52.217-9 Option to Extend the Term, 52.52.232-18 Availability of Funds, 52.232-19 Availability of Funds for Next Fiscal Year. Any additional contract requirement(s) or terms and conditions determined by the Contracting Officer to be necessary for this acquisition and consistent with customary commercial practices will be addressed as necessary. (xiv) Proposals/Quotes shall be submitted in writing to Ronnie Swailes at Ronnie.swailes@va.gov No later than 1500 on Monday, April 18, 2022. Questions are due No later than 1600 on Thursday, April 14, 2022, eastern standard time. Quotes shall be submitted on company letterhead. Commercial format is encouraged. All proposals/quotes shall include the following information: Legal Business/Company Name (as it is indicated in www.sam.gov) DUNS Number Contract Number (if applicable) Warranty Information (Can be a separate attachment) Point of Contact Name Telephone number E-mail Address (xvi) Point of contact for this solicitation is Ronnie Swailes, Ronnie.swailes@va.gov . Inquires must be in writing via email.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/b70b8c4ec7c8445ebbabbc740dc4c168/view)
- Place of Performance
- Address: Baltimore VAMHCS 10 N. Greene Street, Baltimore 21201
- Zip Code: 21201
- Zip Code: 21201
- Record
- SN06292558-F 20220409/220407230102 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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