SOLICITATION NOTICE
D -- Freezer Sample Management Software Program
- Notice Date
- 4/11/2022 6:57:05 AM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 511210
— Software Publishers
- Contracting Office
- NATIONAL INSTITUTES OF HEALTH NIDA Bethesda MD 20892 USA
- ZIP Code
- 20892
- Solicitation Number
- 75N95022Q00180
- Response Due
- 4/18/2022 10:00:00 AM
- Archive Date
- 05/03/2022
- Point of Contact
- Joshua T. Lazarus, Phone: 3014436677
- E-Mail Address
-
Josh.Lazarus@nih.gov
(Josh.Lazarus@nih.gov)
- Small Business Set-Aside
- SBA Total Small Business Set-Aside (FAR 19.5)
- Description
- 1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a separate written solicitation will not be issued. 2. The combined synopsis / solicitation number is 75N95022Q00180 and the solicitation is issued as a Request for Quotation (RFQ). This acquisition is for a commercial item or service and is conducted under the authority of the Federal Acquisition Regulation (FAR) Part 13�Simplified Acquisition Procedures; and FAR Part 12�Acquisition of Commercial Items and is not expected to exceed the simplified acquisition threshold. A fixed-price type of purchase order is contemplated for this requirement. 3. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-05, dated 03-07-2022. 4. The North American Industry Classification System (NAICS) code for this procurement is 511210 � Software Publishers. The small business size standard is $41,500,00. This requirement is a total small business set aside. Only those socio-economic business concerns that meet the NAICS code size standard will be considered for the award. 5. NIDA anticipates the use of a Firm-Fixed-Price type contract as a result of this solicitation. This acquisition shall consist of the following brand name or equal requirements: Line 1 � Product Code: 21AN-CS. Product: Freezerworks 2021: Ascent Edition, Server. Description: This license allows for a single server instance Freezerworks, consisting of a server application and an optional web server. Client access is granted based on the number of named user licenses owned. Quantity: 1. Line 2 � Product Code: UAS-01. Product: Ascent Standard Named User -1. Description: This license provides users running either the installed client or web browser interface with full access to Freezerworks. Quantity: 7. Line 3 � Product Code: UAL-25. Product: Ascent Lite Named Users - 25. Description: This license grants named web-users read-only access, search, reporting, data export, and requisition capabilities. Quantity: 1. Line 4 � Product Code: IMPASSIST. Product: Implementation Assistance. Description: Remote Implementation Assistance with a Support Specialist, including installation guidance and the configuration of basic fields and forms. Quantity: 1. Line 5 � Product Code: CCP-1ST. Product: Customer Care Program - 1st Year. Description: First year of Freezerworks support and upgrades. Support services provide unlimited access to product support team. Upgrades include both maintenance and new version releases of currently owned software edition. Quantity: 1. NIDA also anticipates the use of Options in accordance with the Federal Acquisition Regulation 52.217- 9 Option to Extend the Term of the Contract (Mar 2000). It is anticipated that this contract will consist of a 12-month Base Period, with four (4) additional 12-month Option Periods for the Customer Care Program. This period of performance will allow for the greatest flexibility given the program needs and funding availability. The estimated period of performance for the Customer Care Program shall be as follows: Base Period � May 1, 2022 through April 30, 2023; Option Period 1 � Customer Care Program. May 1, 2023 through April 30, 2024 Quantity: 1; Option Period 2 � Customer Care Program. May 1, 2024 through April 30, 2025 Quantity: 1; Option Period 3 � Customer Care Program. May 1, 2025 through April 30, 2026 Quantity: 1; Option Period 4 � Customer Care Program. May 1, 2026 through April 30, 2027 Quantity: 1. All offerors should separately list the proposed prices for each Customer Care Program for Option Periods 1 through 4. 6. The National Institute on Drug Abuse (NIDA) Intramural Research Program (IRP) requires a freezer sample management software program with desktop and web client features, and the ability for concurrent users, equivalent to Freezerworks 2021: Ascent Edition (brand name or equal) to provide a sample-centric rather than freezer-centric approach to sample management. The required program and design shall allow NIDA IRP laboratories to begin its data entry and management from the perspective of the sample, then go to the freezer to assign locations. The freezer sample management software program shall possess all the features necessary for effective and fully annotated sample management. The program shall support Group features to provide multi-tenancy options with security. Each Group must have access and manage its own freezers, screens, and formats. Aliquot movement shall be managed with workflow templates. NIDA also requires customer support services with unlimited access to a product support team as well as upgrades which include both maintenance and new version releases of software. See the RFQ�Attachment 1 � Purchase Description, for additional details and salient characteristics. 7. Delivery shall be made 1 day After Receipt of Order (ARO) to: Shelley Jackson Translational Analytical Core National Institute on Drug Abuse 251 Bayview Blvd, BRC Rm 01B216 Baltimore, MD 21224 8. The provision at FAR Clause 52.212-1 Instructions to Offerors�Commercial Items is applicable to this solicitation. 9. The provision at FAR clause 52.212-2, Evaluation � Commercial Items, applies to this acquisition. The following is provided as an addendum to clause 52.212-2: The award resulting from this solicitation will be made to the responsible Offeror whose quote is most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate quotations: Technical Criteria including Past Performance, Price, and Options. A tradeoff process shall be used for this acquisition because it has been determined to be in the best interest of the Government to consider award to other than the lowest priced Offeror or other than the highest technically rated offeror. All evaluation factors and significant sub-factors are listed below in terms of their relative importance. Technical Factors and Past Performance when combined, are significantly more important than price. Technical Evaluation Criteria: The factors below are listed below in order of their relative importance for evaluation purposes. a. Technical Capability and Functionality: NIDA shall evaluate the offeror�s technical approach for overall capability and functionality in relation to the General Requirement, Salient Characteristics, Quantity and Deliverables as described in the Purchase Description. b. Contract Management and Customer Support: NIDA shall evaluate the offeror�s ability to provide a high level of customer service, particularly in the area of initial responsiveness and resolution of device and service problems. Specifically, the Government will evaluate the Contractor�s capability to provide end-to-end, and available, current support for VMware vSphere, Microsoft Hyper-V, and Acropolis Hypervisor. c. Speed of Delivery, Installation and Set-up: NIDA shall evaluate the offeror�s technical approach for completeness, feasibility, soundness and practicality of the proposed approach and work plan for accomplishing the requirements of the statement of work. d. Past Performance: The Offeror shall provide past performance information. Past performance information shall cover a minimum of 1 year in relevant services and deliveries of comparable systems. The Offeror shall provide at least one reference for any project identified under the experience factor that has a performance period within the past three years. For each reference, the offeror shall provide: (1) Organization/ company/contracting partner's name; (2) Point of contact's (POC) name and contact information: Current phone numbers. Valid email address; (3) Description that precisely explains: General scope of the contract and the specific requirements of the contract. Offerors will be evaluated based on information obtained from references provided by the offeror, other relevant past performance information obtained from other sources known to the Government, and any information supplied by the offeror concerning problems encountered on the identified contracts and corrective action taken.� Furthermore, the Government will assess the relative risks associated with each offeror. Performance risks are those associated with an offeror's likelihood of success in performing the acquisition requirements as indicated by that offeror's record of past performance. The assessment of performance risk is not intended to be the product of a mechanical or mathematical analysis of an offeror's performance on a list of contracts but rather the product of subjective judgment by the Government after it considers all available and relevant information. Price Evaluation: Offerors price quote will be evaluated for reasonableness. For a price to be reasonable, it must represent a price to the government that a prudent person would pay when consideration is given to prices in the market. Normally, price reasonableness is established through adequate price competition, but may also be determined through cost and price analysis techniques. Evaluation of Options: It is anticipated that any contract awarded from this solicitation will contain option quantities and periods. In accordance with FAR Clause 52.217-5, Evaluation of Options, (July 1990), the Government will evaluate offers for award purposes for price reasonableness and by adding the total price for all options to the total price for the basic requirement, except when it is determined in accordance with FAR 17.206(b) not to be in the Government's best interests. Evaluation of option periods and/or quantities will not obligate the Government to exercise the options. 10. The Offeror is to include a completed copy of the provision at FAR clause 52.212-3, Offeror Representations and Certifications�Commercial Items, with its offer. 11. The provision at FAR Clause 52.212-4, Contract Terms and Conditions�Commercial Items, applies to this acquisition. See RFQ Attachment 2 � Commercial Contract Terms and Conditions. 12. The provision of FAR Clause 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Items, applies to this acquisition. See RFQ Attachment 2 � Commercial Contract Terms and Conditions. 13. The following additional contract requirement(s) or terms and conditions as determined by the Contracting Officer are necessary for this acquisition and consistent with customary commercial practices.� Additional contract requirement(s) or terms and conditions determined by the Contracting Officer to be necessary for this acquisition are supplemented by the following RFQ attachments: Attachment 1 � Product Description Attachment 2 � Commercial Contract Terms and Conditions Attachment 3 � Invoice Instructions Attachment 4 � FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2020) Furthermore, the Offeror shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items: FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)). FAR 52.204-7, System for Award Management (Oct 2018) FAR 52.204-16, Commercial and Government Entity Code Reporting (Aug 2020) FAR 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91). FAR 52.204-24, Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2020). FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2020). FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) FAR 52.211-6, Brand Name or Equal (Aug 1999) FAR 52.212-1, Instructions to Offerors-Commercial Items (Nov 2021) FAR 52.212-3, Offeror Representations and Certifications-Commercial Items (Nov 2021) FAR 52.225-2, Buy American Certificate (Feb 2021) FAR 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) HHSAR 352.239-73, Electronic and Information Technology Accessibility Notice (December 18, 2015) HHSAR 352.232-71 Electronic Submission of Payment Requests (Feb 2022) HHS reserves the right to exercise priorities and allocations authority with respect to this contract, to include rating this order in accordance with 45 CFR FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015). FAR 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553). FAR 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)). FAR Subpart 17.2 Option Provisions. Specifically, FAR 52.217-5, Evaluation of Options FAR 52.217-9, Option to Extend the Term of the Contract shall be incorporated in the contract. 14. This is not a rated order under the Defense Priorities and Allocations System (DPAS). The resultant purchase order will provide that HHS reserves the right to exercise priorities and allocations authority with respect to this contract, to include rating this order in accordance with 45 CFR Part 101, Subpart A�Health Resources Priorities and Allocations System. 15. The response to the combined synopsis/solicitation is due no later than April 18, 2022 at 1:00 P.M. Eastern Standard Time (EST). Quotes submitted after the deadline may not be considered. Late proposals may not be accepted. The response must be submitted in a �read-only� electronic format to the Contracting Officer, Josh Lazarus at josh.lazarus@nih.gov.� Offerors shall cite the RFQ number 75N95022Q00180 and the name of firm in the subject line of email submittal. Fax responses will not be accepted. In addition, the Unique Entity ID (12-character alphanumeric ID assigned to an entity by SAM.gov), the Taxpayer Identification Number (TIN), and the certification of business size must be included in the response. All Offerors must have an active registration in the System for Award Management (SAM) www.sam.gov. 16. Questions may be submitted to the Contracting Officer, Josh Lazarus at josh.lazarus@nih.gov.
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