SAMDaily.us | PRESOL | 99 | Contracting Officer�s Representative (COR)

SAMDAILY.US - ISSUE OF APRIL 16, 2022 SAM #7442
SOLICITATION NOTICE

99 -- Contracting Officer�s Representative (COR)

Notice Date: 4/14/2022 9:04:50 AM
Notice Type: Combined Synopsis/Solicitation
NAICS: 921190 — Other General Government Support
Contracting Office: ACQUISITIONS - INL WASHINGTON DC 20520 USA
ZIP Code: 20520
Solicitation Number: PSC-22-032-INL
Response Due: 4/28/2022 12:00:00 PM
Archive Date: 05/13/2022
Point of Contact: Dominique Chittum
E-Mail Address: chittumda@state.gov
(chittumda@state.gov)
Description: U.S. DEPARTMENT OF STATE BUREAU OF INTERNATIONAL NARCOTICS AND LAW ENFORCEMENT AFFAIRS (INL)�� You have received this ""Personal Services Contractor� (PSC) solicitation through the Department of State (DOS) Internet site. If you have any questions regarding this PSC, you may contact the DOS Official named in this solicitation. �The Department is not responsible for any data and/or text not received when retrieving this document electronically. �Amendments to solicitation documents generally contain information critical to the submission of an application. Position Title: Contracting Officer�s Representative (COR) Location: Remote Salary Level:� � GS-14 (locality based on selectee's home of record) Period of performance: The period of performance for this contract is twelve (12) months from the date of award with four (4) optional one-year extensions. Issuance Date: April 14, 2022 Closing date:�� April 28, 2022 Closing Time: 3:00 PM ET Solicitation Number:�� PSC-22-032-INL Job description: �See below Dear Prospective Offerors: The Department of State is seeking offers from qualified U.S. citizens to provide personal services for the subject position under a personal services contract, as described in this solicitation. Submittals must be in accordance with the attached information at the place and time specified. Applicants interested in applying for this position MUST submit the following materials: 1.�� Form SF 171 (Completed and signed) 2.�� Complete resume. In order to fully evaluate your offer your resume must include: a.�� Paid a non-paid experience, job title, location(s), dates held (month/year), and hours worked per week for each position. Dates (month/year) and locations for any overseas experience must also be detailed. Any experience that does not include dates (month/year), locations, and hours per week will not be counted towards meeting the solicitation requirements.� b.�� Specific duties performed that fully detail the level and complexity of the work. c.�� Names and contact information (phone and email) of your current and/or previous supervisor(s).� d.�� Education and any other qualifications including job-related training courses, job-related skills, or job-related honors, awards or accomplishments.� e.�� U.S. Citizenship Note: Resume must contain explicit information to make a valid determination that the candidate meets the experience requirements as stated in this solicitation. This information needs to be clearly identified in the resume. Failure to provide explicit information to determine qualifications for the position will result in loss of full consideration.� 3.�� Evaluation Factor document specifically addressing: �Each of the Evaluation Factors shown in the solicitation below. Responses must be limited to 500 words per Evaluation Factor. Any additional words above the limit will neither be read nor scored.� Note: The Evaluation Factors are worth 70 out of 100 points. Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have receive that are relevant to each Factor. � 4.�� Professional References: �Three (3) names and contact information (phone and email) of current and/or previous supervisors to serve as professional references. � Additional documents submitted will not be accepted. Incomplete or late offers will not be considered. Complete applications must be emailed to: �� Dominique Chittum �� U.S. Department of State �� INL/EX/GAPP �� ChittumDA@state.gov Sincerely, Katelynn Barham Contracting Officer U.S. Department of State SUBJECT A solicitation for a Personal Services Contractor (PSC), Department of State (DOS), Bureau for International Narcotics and Law Enforcement Affairs (INL). The United States Government (USG), represented by the DOS, seeks applications from US citizens interested in providing PSC services as described in this solicitation.� PRE-AWARD ETHICAL RESPONSIBILITIES OF PSC (JUN 2011) This solicitation may result in the award of one or more personal services contracts as defined in FAR 2.101. �Prior to contract award, all offerors or quotes must advise the cognizant Contracting Officer if they have a personal conflict of interest, such as a financial conflict, that would prevent them from either meeting the requirements of the clause entitled, �Post-Award Ethical Responsibilities of Personal Services Contractors,� or otherwise objectively performing their contractual duties upon contract award. � HOW TO APPLY Offerors proposal shall be in accordance with the requirements stated in this solicitation at the place and time specified. �A proposal will be determined non-responsive and ineligible for consideration unless all required documents and information are included in the submission. �Offerors shall ensure their resume demonstrates their possession of the minimum qualifications outlined in this Solicitation, as well as their ability to fulfill all required duties. �The Government is not responsible for any costs incurred by the offeror during the solicitation process. � � NOTE REGARDING GOVERNMENT OBLIGATIONS FOR THIS SOLICITATION� This solicitation in no way obligates the Department of State to award a PSC contract, nor does it commit the Department of State to pay any cost incurred in the preparation and submission of the application. Proposals must include the following and not exceed twenty (20) pages (additional pages will not be accepted or reviewed):� 1.�� Form SF 171 (Completed and signed) 2.�� Resume � 3.�� Evaluation Factor Responses 4.�� Three (3) names and contact information (phone and email) of current and/or previous supervisors to serve as professional references. � Note: Your resume should contain explicit information to make a valid determination that you fully meet the experience requirements as stated in this solicitation. This information should be clearly identified in your resume. Failure to provide explicit information to determine your qualifications for the position will result in loss of full consideration. Additional documents submitted beyond the requirements will not be accepted or reviewed.� *** ONE PDF ATTACHMENT IS HIGHLY RECOMMENDED VETERAN�S PREFERENCE Veteran�s preference is not applicable to this position therefore do not submit DD-214. ALL QUALIFIED APPLICANTS WILL BE CONSIDERED REGARDLESS OF AGE, RACE, COLOR, SEX, CREED, NATIONAL ORIGIN, LAWFUL POLITICAL AFFILIATION, NONDISQUALIFYING DISABILITY, MARITAL STATUS, SEXUAL ORIENTATION, AFFILIATION WITH AN EMPLOYEE ORGANIZATION, OR OTHER NON-MERIT FACTOR. Submit proposal via e-mail to the attention of: INL/Dominique Chittum E-mail: ChittumDA@state.gov Direct questions regarding this solicitation to: INL/Dominique Chittum E-mail: ChittumDA@state.gov INL will not accept proposals beyond the closing time/date; unless it can be determined DOS mishandled the proposal. � GENERAL STATEMENT OF THE PURPOSE OF THIS CONTRACT� Mission of the U.S. Department of State: The U.S. Department of State is the lead institution for the conduct of American diplomacy and the Secretary of State is the President�s principal foreign policy advisor. The Department of State�s mission is to advance U.S. national security interests, fight terrorism, protect U.S. interests abroad, and implement foreign policy initiatives that build a freer, prosperous, and secure world.� Mission of the Bureau of International Narcotics and Law Enforcement Affairs (INL): INL reports to the Under Secretary for Democracy and Human Rights (J) and works to keep Americans safe at home by countering international crime, illegal drugs, and instability abroad. INL helps countries deliver justice and fairness by strengthening their police, courts, and corrections systems. These efforts reduce the amount of crime and illegal drugs reaching U.S. shores.� INL�s Office of the Western Hemisphere Programs (INL/WHP) develops narcotics control and anticrime policy initiatives for narcotics producing and transit countries in Latin America, Caribbean, Central America, Mexico, and Canada. �The Office provides overall program and policy direction for INL bilateral narcotics and anticrime assistance programs at overseas posts, develops and revises drug and crime strategies, and coordinates their development with other U.S. agencies. �In addition, INL/WHP has responsibility for coordinating policy and programs with other United States Government (USG) departments and agencies involved in international narcotics control and crime activities, particularly with the Office of National Drug Control Policy (ONDCP), the Departments of Defense, Justice, Homeland Security, Treasury, and the Agency for International Development. � The purpose of the Personal Services Contract (PSC) Contracting Officer�s Representative (COR) is to support and assist with contract development, implementation, and oversight needs of INL programs in the Western Hemisphere and provide assistance throughout the acquisition process. �This position will also help draft, review, and standardize statements of work for INL/WHP throughout the hemisphere and provide management expertise to INL/WHP and INL sections. � DUTIES & RESPONSIBILITIES Under the direct supervision of the INL/WHP Cross-Cutting Team Lead in Washington or his/her designee, and in coordination with INL/EX, INL/WHP program officers, and INL Directors in the Western Hemisphere, the COR will complete the following duties:� 1.�� Work with project stakeholders to analyze program needs, define and document the program�s contractual scope, schedule, site-specific considerations, work requirements, milestones, and activities. 2.�� Assist program managers and INL Directors from inception to completion of the contract to develop clear, accurate, current, detailed contractual requirements, provide COR support for field-based oversight of contracts, and provide program managers with oversight best practices. 3.�� Represent INL/WHP interests and priorities when coordinating contracting projects among multiple federal agencies and organizations internal and external to DOS. �Facilitate the regular flow of information among stakeholders, such as by organizing, hosting, and documenting project meetings. 4.�� Develop relationships within the interagency and INL sections to provide support on developing statements of work. 5.�� Evaluate contractor performance and deviations from the contract requirements through surveillance techniques, including direct observation at the contractor�s work site. �Review and document performance in relation to original contract award amount and completion time, ensuring appropriate approvals. �Monitor, prepare progress reports, and update plans and schedules. �Review, monitor, and report the status of multiple contractor projects to ensure the results achieve the Bureau�s goals. 6.�� Identify and recommend solutions or corrective action to resolve any problems that interfere with contract progress and with the completion of the contracted project. �In those cases where problems cannot be resolved within the COR�s realm of authority, make recommendations to INL management, INL directors in the field, and the Contracting Officer on appropriate corrective action, and implement these actions upon approval. � 7.�� Provide expertise in the development of statements of work for INL sections overseas, including developing standardize criteria to help improve candidate recruitment. �Identify and meet with leading experts throughout the interagency, academia, and elsewhere to develop recruitment criteria that will help ensure INL overseas staff is able to adapt to changing programming priorities. � 8.�� Temporarily deploy to Washington, D.C. and countries in the Western Hemisphere to support INL sections and ensure appropriate oversight of multi-country contracts. � � 9.�� Develop and maintain effective contract administration processes, such as invoice review, quality assurance/surveillance, and project file maintenance. 10.�� Serve as a technical COR to INL management in Washington and in the field on contract terms and conditions and performance requirements and operations, providing updates as required. �Review reports and papers from staff and contractors to ensure technical accuracy and compliance with Bureau and Department objectives, policies, and guidelines. 11.�� Assist WHP in training and instituting mechanisms to ensure other CORs and program managers are accountable for responsible oversight. � 12.�� When required, perform the role of Duty Officer. 13.�� Perform other duties as requested and assigned that are directly related to this Statement of Work.� 14.�� Perform services that fall within the general scope of work and overall INL mission at physical locations other than Washington INL headquarters, including within other INL offices, bureaus, or other USG agencies for a period not to exceed six (6) months. � SPECIFIC COR DUTIES & RESPONSIBILITIES COR responsibilities shall include the following: 1.�� Coordinating with the contractor on all technical matters which may arise in the administration of this contract. 2.�� Giving technical clarification as to the meaning of the specifications, including inspection, testing, and acceptance procedures. 3.�� Monitoring and inspecting the contractor�s technical progress and performance and the expenditures of resources to assure compliance with the contract terms and conditions. 4.�� Inspecting and accepting deliverables (supplies, services, and/or reports) on behalf of the Government. 5.�� Verifying satisfactory delivery of contract items and preparing receiving reports and/or approving invoices for payment. 6.�� Verifying efficient and satisfactory performance of work by the contractor. 7.�� Authorizing payments. 8.�� Notifying the CO and contractor in writing of any deficiencies in workmanship or materials immediately, and monitoring response and repair items as stipulated in the contract. 9.�� Notifying the CO in writing of any performance or schedule failure by the contractor. 10.�� Verifying contractor receiving, inspection, and acceptance reports. 11.�� Maintaining constant cognizance with respect to technical compliance with contract terms on the part of the contractor. 12.�� Resolving technical issues arising under the contract which fall within the scope of the COR's authority and referring to the CO any issues which cannot be resolved without additional cost or time. 13.�� Informing the CO in writing of any needed changes in the scope of work or specifications. 14.�� Ensuring the Government meets its contractual obligations to the contractor, e.g., providing Government furnished equipment and services and timely Government review and approval of documents if such reviews are required by the contract. 15.�� Drafting and reviewing statements of work for INL directors and INL/WHP. 16.�� Serving as a member of technical evaluation panels as requested by INL/WHP. 17.�� Knowing and understanding the terms and provisions of the contract. 18.�� Knowing the scope and limitations of COR authority. 19.�� Protecting privileged and sensitive procurement information. 20.�� Periodically visiting the contractor�s workplace to check on the work of the contractor. 21.�� Periodically visiting INL sections in the Western Hemisphere to provide oversight and support to INL directors and staff. � 22.�� Serving as the designated property administrator for the contract. 23.�� Serving as the primary liaison between the contractor and the CO. 24.�� Ensuring consistency among multiple GTMs under a single contract when providing guidance to the contractor and evaluating the contractor�s performance. 25.�� Performing all acceptance tests required by the contract. 26.�� Establishing and maintaining adequate COR files. 27.�� Preparing statements of satisfactory performance or deviations, shortages, or deficiencies. 28.�� Monitoring the contractor�s use of key personnel and notifying the CO of any changes in key personnel proposed by the contractor. 29.�� Reviewing and approving the contractor�s vouchers or invoices. TRAININGS & DISTANCE LEARNING COURSES 1.�� Courses necessary to achieve Federal Acquisition Certification-Contracting Officer�s Representative (FAC-COR) Level III Certification within 30 days of onboarding. 2.�� Consultations with the INL Program Office may be required. 3.�� Additional training may be required prior to any temporary detail to a U.S. embassy, to be discussed and approved in coordination with CO and supervisor. PLACE OF PERFORMANCE & TRAVEL REQUIREMENTS The place of performance will be the selectee�s home of record within the United States. The COR is expected to travel to Washington, D.C. and to Western Hemisphere embassies regularly for meetings, conferences, inspections, and evaluations. TELEWORK� This position has been designated as 100% telework. This designation does not guarantee telework privileges for the PSC; INL reserves the right to expand the requirement for in-person presence at the physical work location if the PSC is unable to successfully perform the duties and responsibilities of the position remotely.� Telework must be authorized in advance by the PSC�s supervisor and the INL Contracting Officer (CO). RELATIONSHIPS The COR shall work under the supervision of the INL/WHP Team Lead for the Cross-Cutting Team and receive official designation as COR from appropriate contracting officers. � � It is expected that this position will require occasional time traveling in the field. �To ensure appropriate communication and oversight, the COR shall meet at least biweekly with the INL Cross-Cutting Team Lead and provide written reports of work performed within one week of travel back from the field. �The COR will also report regularly in writing as well as in person when traveling, to the INL directors in the region to keep INL regional management informed of progress and issues. � The INL/WHP Team Lead for the Cross-Cutting Team will provide yearly performance reviews to the INL/EX/GAPP Contracting Officer in Washington, D.C. to contribute to the incumbent�s official yearly review. COR AUTHORITIES & LIMITATIONS After obtaining the required FAC-COR Certification, the Contracting Officer will designate in writing the position of COR to take certain actions under the contract(s) requiring oversight. The designation memorandum will specify the scope and limitations of the authority to be delegated.� The COR is delegated the authority to act for the Contracting Officer in matters concerning technical clarification, inspection and, after concurrence by the Contracting Officer, acceptance of Contractor performance under the contract, including preparation of receiving reports, and the authorization of progress payments when appropriate. �The COR will coordinate all work with the Contractor and review Contractor's performance at significant stages of its development. The COR will be responsible for: �� Developing a strong working relationship with the Contracting Officer �� Promptly notifying the Contracting Officer in writing of any noncompliance or deviation in performance or failure to make progress �� Maintaining constant cognizance with respect to technical compliance with contract terms on part of the Contractor �� Knowing and understanding the terms and provisions of the contract �� Knowing the scope and limitations of the COR position�s authority� �� Using good judgment, skill, and reasonable care in the exercise of the COR position�s authority �� Protecting privileged and sensitive procurement information �� If appropriate, periodically visiting the Contractor�s workplace �� Serving as the property administrator for the contract(s) assigned �� Establishing and maintaining adequate COR files �� Preparing performance assessments for input into the Contractor Performance Assessment Reporting System (CPARS) In no instance, however, shall the COR be authorized to alter or modify the specifications or the contract terms and the conditions or waive the government's requirement, price, delivery, or other terms and conditions. �Such changes must be authorized, in writing, to the Contracting Officer. DELIVERABLES/REPORTS Deliverables are required under this PSC and shall include monthly status reports, monthly evaluation of contractor performance, special reports when required and ""Completion of assignment report,"" which shall be a compressive review of the projects in which the contractor was involved. � Each report shall include a critique of and recommendations for the various projects. �The completions of assignment reports are due no later than fifteen (15) days prior to the expiration of this contract. �The Personal Service Contractor shall submit two (2) copies of each report as required to the following:� 1.�� INL/POST Representative 2.�� INL/Program Officer� Per FAR Part 4, the above referenced documents shall be incorporated and copies stored in the PSC�s hard file under Section V.; Tab E - Receiving Reports.� The Contractor shall prepare and submit two copies of each technical report required by the schedule of this contract (e.g., progress reports, final reports, etc.), to the Embassy INL Section and to the Program Officer, Bureau of International Narcotics and Law Enforcement Affairs (INL), Department of State Washington, DC. �The title page of all reports forwarded pursuant to this paragraph shall include a descriptive title, the author�s name(s), contract number, project number, and title, contractor�s name, name of the State Department project office, and the publication or issuance date of the report. When preparing reports, the Contractor shall refrain from using elaborate artwork, multicolor printing, and expensive paper/binding, unless it is specifically authorized in the Contract Schedule. �Wherever possible, pages should be printed on both sides using single spaced type. COMPLEXITY This position involves planning, organizing, and completing financial and organizational analysis of enormous complexity. �Due to the high visibility and political sensitivity of the issues in which INL is involved, there is extreme difficulty in identifying the nature of the issues and planning, organizing, and determining the scope and depth of studies/audits to be undertaken. �The PSC is expected to address difficult scenarios by separating the substantive nature of the programs or issues into their components and determining the nature and magnitude of programs or issues, as well as in discerning the intent of the legislation and policy statements and determining how to translate the intent into program actions. SCOPE & EFFECTIVENESS The PSC performs broad and extensive assignments related to a complex administrative/financial program spanning the full-range of citizen safety, law enforcement, rule of law, and counter-narcotics programs in INL/WHP, which is of significant interest to the public and to Congress. PERIOD OF PERFORMANCE The period of performance for this contract is twelve (12) months from the date of award with four (4) optional one-year extensions. MINIMUM QUALIFICATIONS 1.�� U.S. citizenship with the ability to obtain and maintain Department of State Secret level security and ethics clearances. (Security clearance upgrade to Top Secret level may be required.) 2.�� Bachelor�s Degree from an accredited institution and a minimum of ten (10) years of professional work experience, of which (4) four years should be directly related to performing functions in program management and/or contractor oversight; or,� a.�� A minimum of (12) years of experience performing related functions in program management and oversight of which (4) four years should be directly related to performing functions in program management and/or contractor oversight. 3.�� A minimum of four (4) years of previous COR experience on contracts of moderate to high complexity that required significant acquisition investment. 4.�� Proof of prior experience as a FAC-COR Level II certified Contracting Officer�s Representative (the selectee will be required to obtain a FAC-COR Level III certification within 30 days of entering on duty). 5.�� Demonstrated training or experience in contract administration principles, policies, regulations, and procedures. 6.�� Demonstrated knowledge on drafting and reviewing statements of work, including for overseas positions.� 7.�� Demonstrated knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership, production methods, and coordination of people and resources. 8.�� Demonstrated knowledge of principles and processes for providing customer and personal services, to include customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction. 9.�� Experience analyzing and identifying the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems, considering the relative costs and benefits of potential actions to choose the most appropriate one. 10.�� Demonstrated experience briefing and engaging with senior government and industry officials. 11.�� Demonstrated experience with foreign assistance. � EVALUATION FACTORS (Used to determine the competitive ranking of qualified offerors in comparison to other offerors.) Offerors should cite specific, illustrative examples for each factor. Responses must be limited to 500 words per factor. Any additional words above the limit will neither be read nor scored. FACTOR 1:�� Program Management�� (25 points) Demonstrated experience in providing contractor oversight on high dollar contracts, ensuring contractor requirements are being fulfilled per the Statement of Work and other deliverables; evaluating and documenting contractor performance, especially through a well-developed Quality Assurance Surveillance Plan (QASP).� FACTOR 2:�� Federal Acquisition (FAR)�� (25 points) Demonstrated comprehensive understanding of contract administration principles, policies, regulations, and procedures, including U.S. Federal Acquisition Regulations (FAR).� FACTOR 3:�� Department of State�� (20 points) Demonstrated knowledge of Federal government acquisition policies and procedures as well as demonstrated experience with foreign assistance funded projects and contracts. � � BASIS OF RATING: Offerors who clearly meet the Education/Experience Requirements will be further evaluated based on scoring of the Evaluation Factor responses. Offerors are required to address each of the Evaluation Factors in a separate document describing specifically and accurately what experience, training, education and/or awards they have received that are relevant to each factor. Failure to specifically address the Evaluation Factors may result in your not receiving credit for all of your pertinent experience, education, training and/or awards. The Offeror Rating System is as Follows:� Evaluation Factors have been assigned the following points:� Factor #1 � 25� Factor #2 � 25� Factor #3 � 20� Total Possible � 70 Points� Interview Performance � 30 points� Satisfactory Professional Reference Checks � Pass/Fail (no points assigned) Past performance evaluation of applicant�s ability to perform under the contract. �In conducting the evaluation, the U.S. government reserves the right to utilize all evaluation information available at the time of evaluation, whether provided by the applicant or obtained from other sources.� Total Possible Points: 100 The most qualified candidates may be interviewed, required to provide a writing sample, and demonstrate an ability to operate commonly used office applications. INL will not pay for any expenses associated with the interviews. In addition, applications (written materials and interviews) will be evaluated based on content as well as on the applicant's writing, presentation, and communication skills. In the event that an applicant has fully demonstrated his/her qualifications and there are no other competitive applicants, INL reserves the right to forego the interview process. Professional references will be evaluated for applicants being considered for selection. COMPENSATION (BASE PAY) This position has been designated at the GS-14 equivalent level. Final compensation will be negotiated within the listed market value based upon qualifications, previous relevant experience and work history, salary and educational background. Salaries, including any recruitment supplemental pay that exceeds the listed pay range, will not be entertained or negotiated. For award, INL will negotiate for this contract based on the market value as outlined above and overall experience relevant to the solicitation requirements. � BENEFITS & ALLOWANCES AS A MATTER OF POLICY, INL NORMALLY AUTHORIZES THE FOLLOWING BENEFITS AND ALLOWANCES� BENEFITS - IF APPLICABLE �� Employee's FICA/Medicare Contribution �� Contribution toward Health and Life Insurance� �� Pay Comparability Adjustment� �� Annual Increase� �� Eligibility for Worker's Compensation� �� Annual, Sick and Home Leave� �� 401K Plan� �� MEDVAC (provided by DOS Med) ALLOWANCES IN ACCORDANCE WITH DEPARTMENT OF STATE STANDARDIZED REGULATIONS (DSSR) - IF APPLICABLE� �� Temporary Quarters Subsistence Allowance (TQSA) or Per Diem upon arrival at Post �� Housing Allowance �� Post Allowance �� Supplemental Post Allowance� �� Maintenance Allowance (SMA) �� Education Allowance �� Educational Travel (full-time United States based secondary)� �� Post Hardship Differential �� Danger Pay �� Shipment of HHE, UAB, POV and Consumables�
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Place of Performance: Address: USA; Country: USA
Record: SN06298812-F 20220416/220414234150 (samdaily.us)
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99 -- Contracting Officer�s Representative (COR)