SPECIAL NOTICE
V -- Notice of Intent to Sole Source - 2022 Summer Leadership Summit
- Notice Date
- 4/29/2022 10:26:50 AM
- Notice Type
- Special Notice
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- DEPT OF DEFENSE
- ZIP Code
- 00000
- Solicitation Number
- W81XWH22SummerLeadershipSummit
- Response Due
- 5/4/2022 7:00:00 AM
- Point of Contact
- Alana M Sowers
- E-Mail Address
-
alana.m.sowers.civ@mail.mil
(alana.m.sowers.civ@mail.mil)
- Description
- This notice announces the intent by the U.S. Army Medical Research Acquisition Activity (USAMRAA) in support of the U.S. Army Medical Research and Development Command (USAMRDC) to procure services for a hotel facility support for the 2022 Summer Leadership Summit scheduled for 6 June 2022 through 10 June 2022 in San Antonio, Texas on a sole source basis from Palacio del Rio, Inc. (doing business as Hilton Palacio del Rio), 200 South Alamo, San Antonio, TX 7820, as prescribed in FAR 13.106-1(b)(1). The Government�s requirement includes meeting room space, audio/visual support, meals, and lodging. The 2022 Summer Leadership Summit is scheduled in conjunction with a site visit by the Commanding General (CG), USAMRDC, to the U.S. Army Institute of Surgical Research (USAISR) in San Antonio, TX.� As a result, the Hilton Palacio del Rio is the sole hotel facility that has demonstrated availability for the required dates listed above and all required services and support.� The North American Industry Classification System (NAICS) for this requirement is 721110 and the size standard is $35,000,000. The USAMRDC Commanding General (CG) Leadership Summit is a semi-annual event with USAMRDC leadership and staff. USAMRDC is comprised of eight (8) subordinate commands which are geographically dispersed throughout the world.� The inability to hold the in-person Leadership Summit would be detrimental to all of USAMRDC because the purpose of the Leadership Summit is (1) to bring leaders and staff from across USAMRDC together in one location; (2) for leaders and staff to hear the CG�s vision, guidance on the current operating environment and threats, and provide a common understanding of how USAMRDC�s mission supports the future fight in multi-domain operations; (3) provides an environment for USAMRDC leaders and staff to come together in-person to exchange views and share information, discuss challenges and seek solutions, introduce new strategies, fuel collaboration, and build camaraderie across Command; and (4) leadership development. Hilton Palacio del Rio is the only reasonably available source who can provide all of the required services to the Government (meeting room space, audio/visual, meal support; and lodging) on the date(s) required (due to a recent schedule change), as further detailed below, during the exact dates required during June 2022. This determination is based upon market research performed during March 2022 for hotel facilities in the San Antonio, TX area. Meeting Room Space:� The Contractor shall provide meeting room space for general sessions and breakout sessions to accommodate 50 attendees. Furthermore, a complete package is required to include cleaning and housekeeping services; general amenities for meeting rooms and public areas (i.e. easels, water, paper and pencils in each meeting room); draped and skirted rectangular tables; etc. Food and Beverage.� The Contractor shall provide food and beverage to include breakfast, lunch, and two (2) breaks (morning and afternoon) for the 50 attendees during the period of performance. Room Block and Lodging.� The Contractor shall provide a room block and sleeping rooms totaling 50 rooms per night from 06 June 2022 through 09 June 2022 (check out on 10 June 2022). The Contractor shall provide a minimum size living area no less than 250 square feet, excluding the bathroom, balconies, and closets. Audio/Visual. The Contractor shall provide audio/visual capabilities in all meeting rooms to include podiums, microphones, sound system or house sound for microphones and laptop sound, etc, as further defined in the resultant contract. This announcement fulfills the synopsis requirements under FAR 5.203(a). This Special Notice of Intent is not a request for competitive quotes. Information received in response to this notice will be considered solely for the purpose of determining whether a competitive procurement is in the best interest of the Government. If no written responses are received by the date listed below (and/or if the Government determines that obtaining these services through a sole source contract is the most advantageous method of satisfying the agency�s need), which reflects five (5) days after the publication of this notice, the Government intends to issue an award directly to the Hilton Palacio del Rio All questions and responses concerning this notice shall be emailed to Ms. Alana Sowers at alana.m.sowers.civ@mail.mil. Interested concerns must identify their capability as well as confirmed date and space required availability in writing to the above e-mail address listed below no later than 10:00 am Eastern Time, Wednesday, 4 May 2022. Responses must be supported with clear and convincing evidence to demonstrate the ability to provide all required services outlined above. A request for documentation will not be considered as an affirmative response. � Contracting Office Address: US Army Medical Research Acquisition Activity, ATTN: FCMR-ACO-AD, 820 Chandler Street, Frederick, MD 21702-5014 Point of Contact: Alana M. Sowers, alana.m.sowers.civ@mail.mil
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/d4b009a1f34b4dae9de885ce981d3f42/view)
- Place of Performance
- Address: San Antonio, TX, USA
- Country: USA
- Record
- SN06312391-F 20220501/220429230056 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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