SOURCES SOUGHT
70 -- VENDOR SURGERY SOFTWARE SERVICE RFI
- Notice Date
- 6/6/2022 11:47:39 AM
- Notice Type
- Sources Sought
- NAICS
- 511210
— Software Publishers
- Contracting Office
- 245-NETWORK CONTRACT OFFICE 5 (36C245) LINTHICUM MD 21090 USA
- ZIP Code
- 21090
- Solicitation Number
- 36C24522Q0647
- Response Due
- 6/10/2022 10:00:00 AM
- Archive Date
- 06/20/2022
- Point of Contact
- stephanie.henderson3@va.gov, stephanie.henderson3@va.gov, Phone: stephanie.henderson3@va.gov
- E-Mail Address
-
stephanie.henderson3@va.gov
(stephanie.henderson3@va.gov)
- Awardee
- null
- Description
- Page 3 of 3 THIS REQUEST FOR INFORMATION IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. This is a Request for Information (RFI), this is not a Request for Quotes (RFQ) or Request for Proposals (RFP). No formal solicitation document exists at this present time. This is not a solicitation announcement. The purpose of this Sources Sought notice is for market research to gain knowledge of potential vendors qualified under NAICS code search for 511210 software includes PSC 7A21 Software equipment, and supplies with a NAIC size standard of 1000 employees the at the Washington DC VAMC. Responses to this Sources Sought notice will be utilized by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought notice, a solicitation announcement may or may not be published in FedBizOpps (FBO) or GSA ebuy. REQUESTED INFORMATION If you are interested and capable, and can provide the required supplies/services, please provide the requested information as indicated below: Responses to this Sources Sought notice shall include: Provide company name, address, point of contact, Dun number, and cage code. Is this item on contract with your GSA, SAC, NAC VA contractor other federal contract? Provide the contract types if more than one, contract number, category(s), sin, and source code. Please indicate which line items are on contract include what contract or indicate item is open market. Provide business size status and representations for the above NAIC and PSC code. Provide a copy authorized distributor letter if you are not the manufacturer. If vendor offers similar software provide software name, part number, manufacturer, product literature, and product spec sheets. Is vendor registered in SAM (https://www.sam.gov/SAM/)? If applicable, is vendor registered in VIP (https://vip.vetbiz.va.gov/)? SOW STATEMENT OF WORK Veterans Affairs Medical Center, Washington, DC Surgical Vendor Coordination and Loaner Instrument tracking Software Services General: The Contractor shall provide a software as a service program to initiate and enable surgical vendor coordination and communication to help automate surgery case coordination with the vendors that support the operating room and central sterile processing for the Department of Veterans Affairs Medical Center, Washington, DC; 50 Irving Street, NW, Washington, DC 20422. CONTRACT TYPE: Firm Fixed Price Definite Quantity Contract PERIOD OF PERFORMANCE: 5 YEAR ARO PERFORMANCE REQUIREMENTS: General The software must maintain an SLA or Uptime of 99.3% SLA level of 99.3 % uptime/availability results in the following periods of allowed downtime/unavailability: Daily: 10m 4s Weekly: 1h 10m 33s Monthly: 5h 6m 48s Quarterly: 15h 20m 24s Yearly: 2d 13h 21m 38s All work is to be performed by following applicable federal, state, and local regulations or ordinances, including any specified regulations for sterile equipment/supplies, information security (HIPAA), dangerous goods, diagnostic specimens or bio-hazardous materials. The Vendor will work with the client to maintain surgical vendor database is up to date and accurate. The software must enable auto- notifications and re-notifications for date/time/case cancellations to the vendors with prompt feedback and response. The software must have a mobile app for the vendors to be able to use The software must of data-analytics and reporting mechanisms built-in. The software must have the ability for vendors and/or CSP staff to take pictures of loaner instruments as they arrive at the facility. The software must have a complete ""Vendor Rolodex"" available for the CSP and OR staff to reference as needed. The software must have staff hierarchy roles ""permission based roles"" available for staff, including a level for ""view-only."" The software must have a calendar and agenda view for easy case visibility, including case details with specific vendors coordinated. Details to include company details, vendor contact information, and Vendor's responses to cases. The software must maintain a complete ""Case History"" report and audit trail. Details out when vendors were communicated with, Vendor's response times and loaner equipment details. The software must have multiple print options, including labels and a case cart form, to enable ""legible"" details. The software must have an automatic warning system alerting both staff and vendors of any non-compliance and potential case warnings. The software must have a ""kiosk"" option for vendors/couriers to check-in and out loaner instruments for each surgery. The software must have easy access and the ability to add/edit/remove hospital staff members. The software must automatically define ""Add-On"" cases as any surgery scheduled for less than 72 hours or less and be clearly labeled as an ""Add-On"" surgery. HIPAA Compliance The Vendor must adhere to the provisions of Public Law 104-191, Health Insurance Portability and Accountability Act (HIPAA) of 1996 and the National Standards to Protect the Privacy and Security of Protected Health Information (PHI). In addition, all VA security policies and applicable confidentiality statutes such as 38 USC §5701 (VA Claims Confidentiality), 38 USC §5705 (Confidentiality of Healthcare Quality Assurance Review Records), 38 USC §7332 (Confidentiality of certain medical records), as well as 45 C.F.R. Parts 160, 162, and 164 (Health Insurance Portability and Accountability Act) should be followed. Contingency Plan In the event that the software will be down, whether, for routine maintenance or an unscheduled issue, the Vendor will immediately notify the primary stakeholders at the DC VA Medical Center and provide an updated schedule for return of service. The Vendor shall maintain a Business Continuity Plan and share it with the DC VA Medical Center. Vendor Hosted Software DataCenter Vendor software that is hosted at a Data Center must maintain the following: Physical Security Controls Network/Perimeter Controls Access Controls System Host Controls Continuous Monitoring Anti-Malware DDoS Mitigation IDS/IPS File Integrity Monitoring Web Application Firewall Vulnerability Scanning Multi-Factor Authentication Log Management HIPAA Compliance SSAE-18 (SOC-2 Standards) PCS-DSS FedRAMP/FISMA GDPR Privacy Shield NIST SP8---53R4 StateRAMP Data Encryption at REST The Vendor shall maintain at a minimum a Web Server and Database (DB) for full backups electronically occurring every 24 hours. DB shall be at an off-site remote location. CONTRACT PERFORMANCE MONITORING: Contracting Officer Representative (C.O.R.) is assigned to manage the contract. The COR and/or an authorized representative will be the direct point of contact for the Contractor. Only the COR (or his/her authorized representative) has the authority to make requests of the Vendor within the scope of the contract during the course of the contract. The COR shall verify the number of trips and authorize payment as indicated in the Pricing Schedule. ORDERING LIMITS: MIN MAX LINE ITEM CLIN: The quantities and amounts in the schedule listed below are estimated. Supply Orders shall be placed against this contract on as needed basis. All funding requirements will be at the delivery ordering level. . In accordance with 52.216-22, The Government shall order at least the quantity of supplies or services designated in the Schedule as the ""minimum."" The minimum is $TBD CLIN# DESCRIPTION QTY POP EA COST PART NUMBER 0001 Annual Vendor Software License 1 YEAR 1 0002 Annual Vendor Software License 1 YEAR 2 0003 Annual Vendor Software License 1 YEAR 3 0004 Annual Vendor Software License 1 YEAR 4 0005 Annual Vendor Software License 1 YEAR 5 INVOICES: Payment will be made upon receipt of a properly prepared detailed invoice, prepared by the Contractor, validated by the Contracting Officer's Technical Representative (COTR), and submitted to IPPS. A properly prepared invoice will contain: Invoice Number and Date Contractor's Name and Address Accurate Purchase Order Number Supply or Service provided Total amount due This requirement will be IAW Brand Name or Equal product descriptions, which requires that the Respondent indicate each product that is being offered as an equal product to the illustrative Vensero software where applicable. For each equal product, the Respondent must include a description reflecting the characteristics and level of quality that will satisfy the salient physical, functional, or performance characteristics of the equal product(s) specified in the Brand Name or Equal product requirements. The Respondent must also clearly identify the item by brand name (if any) and make/model number. Finally, the Respondent must include descriptive literature, such as illustrations, drawings, or a clear reference to previously furnished descriptive data or information for the Planners consideration, and clearly describe any modifications it plans to make to a product to make it conform to the or equal product requirements. LINE ITEM: 1 Year 1 Software service for vendor management tracking equipment SPS 1 EA 2 Year 2 Software service for vendor management tracking equipment SPS 1 EA 3 Year 3 Software service for vendor management tracking equipment SPS 1 EA 4 Year 4 Software service for vendor management tracking equipment SPS 1 EA 5 Year 5 Software service for vendor management tracking equipment SPS 1 EA NOTES All Capability Statements/Responses to this Sources Sought notice shall be submitted via email only to stephanie.henderson3@va.gov. Telephone, Fax, or any other form of communication inquiries will not be reviewed or accepted in response to this Sources Sought notice. Responses to this Sources Sought notice must be received no later than 6/10/22 at 1:00 p.m. (Eastern Standard Time). This Sources Sought notice is to assist the VA in determining sources only. A solicitation is not currently available. If a solicitation is issued, it may or may not be announced at a later date, and all interested parties shall respond to that solicitation announcement separately from the responses to this Sources Sought notice. DISCLAIMER This Request for Information (RFI) is issued for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked a proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e), RFIs may be used when the Government does not presently intend to award a contract, but wants to obtain price, delivery, other market information, or capabilities for planning purposes. Responses to these notices are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI. Please reference the following in your email subject line: 36C24522Q0647 Sources Sought Notice Response End of Notice
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/b08abfd0cf94422785877e1fc4c5073d/view)
- Place of Performance
- Address: Department of Veterans Affairs Washington DC VAMC Contract Office 50 Irving St NW, Washington 20422
- Zip Code: 20422
- Zip Code: 20422
- Record
- SN06349151-F 20220608/220606230107 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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