SOURCES SOUGHT
J -- Sterile Processing System Preventive Maintenance Service
- Notice Date
- 6/23/2022 12:05:04 PM
- Notice Type
- Sources Sought
- NAICS
- 811219
— Other Electronic and Precision Equipment Repair and Maintenance
- Contracting Office
- 241-NETWORK CONTRACT OFFICE 01 (36C241) TOGUS ME 04330 USA
- ZIP Code
- 04330
- Solicitation Number
- 36C24122Q0659
- Response Due
- 6/29/2022 2:00:00 PM
- Archive Date
- 08/28/2022
- Point of Contact
- Kenya Mitchell, Contract Specialist, Phone: 860-666-6951
- E-Mail Address
-
Kenya.Mitchell1@va.goc
(Kenya.Mitchell1@va.goc)
- Awardee
- null
- Description
- THIS SOURCES SOUGHT/REQUEST FOR INFORMATION IS ISSUED FOR INFORMATON AND PLANNING PURPOSES ONLY AND IS NOT CONSIDERED A SOLICITATION. The purpose of this source sought/RFI is to gain knowledge of businesses that are capable of satisfying the following work requirements: Sterile Processing System Preventive Maintenance Service Performance Work Statement The White River Junction VA Healthcare System requires the services of a qualified firm to provide services allowing for the preventative maintenance and repair to sterile processing equipment. This contract is a base plus 4 option year. Mailing Address: VA Medical Center 215 North Main St. White River Jct.Vt. 05009 Physical Location: 163 Veterans Drive White River Junction, VT 05001 Vendor shall provide all labor, transportation, materials, apparatus, tools, equipment, supervision, and disposal necessary for performing preventative maintenance and repair to sterile processing equipment at White River Junction VA Medical Center. The Contracting Officer (CO) is the only government official with the authority to commit funding or place orders. Work performed by the vendor without express, written authorization by the CO will not be paid. The CO is the only government official with the authority to modify the terms of the contract and any resulting orders for work. Additional, related work may be ordered at the CO s discretion. The CO will appoint a Contracting Officer Representative (COR) to monitor, schedule, and perform other work-related functions. The COR will handle the on-site quality assurance tasks for the CO, schedule the work, and plan work details with the vendor in accordance with the scope of the task orders placed by the CO. The contract will establish a list of tasks that can be ordered and tailored to the needs of the VA. Inspection Services Preventative Maintenance Repair Replacement Place of Performance: White River Junction VAMC 163 Veterans Drive, White River Junction, VT 05001 Period of Performance: Base year plus 4 Option Years. The options may or may not be exercised. Tasks Inspection Services Inspections can be expected to cover the following: Inspect overall appearance. Inspect for leaks. Inspect detergent levels. Replace as needed. Inspect for foreign objects in the chambers. Inspect spray arms, spray arms should be able to rotate freely and should be free of blockages in the nozzles. Inspect that the cart wash docks properly. Inspect the docking spring, press in and release. It should return to its original position. Inspect the machine accessories. Inspect any ducts. Inspect the strainer. Inspect any fine filters in the ramps. Inspect the overall machine for any worn or missing parts. Inspect electrical cables and connections. Inspect the printer and printout quality if there is a printer. Inspect other maintenance items as outlined in the manufacturer s recommendations. Preventative Maintenance Preventative Maintenance will include the inspection and repair as required. Calibrate systems. Replace detergent containers as needed. Run deliming program. Clean parts in the chamber. Clean spray arms. Clean spray manifold Clean strainers. Disinfect chambers. Clean the exterior. Replace paper for printer, if there is a printer. Maintain and repair other items as recommended by the manufacturer. Replace defective parts valued at less $25 in value at no additional cost to the VA. Provide a report listing items serviced, parts replaced, results found, and identify items needing repair or replacement not covered. Report will be due to the COR by the end of the next business day. Repair Vendor shall provide a firm-fixed price quote inclusive of material costs (showing the part cost to the vendor and the mark-up % added) and service labor hours (showing the number of proposed hours multiplied by the set hourly rate). Mobilization fee shall be listed as a separate line item. If the quote for repair service is accepted, the vendor will perform the repair. The vendor will provide a report of the items serviced, parts replaced, and any additional findings. The report is due to the COR within 5 business days. The vendor guarantees all repairs for 1 year after repair completion, including re-performance of the service and replacement of defective parts at no additional cost to the VAMC. Replacement Should the VAMC decide to replace any sterile processing equipment, the vendor may be asked to provide a quote for the replacement (showing the cost to the vendor and the mark-up % added, with any shipping, delivery, and installation costs included as separate line items). The vendor guarantees for at least 1 year, replacement of defective parts will be provided at no additional cost to the VAMC. Known Equipment to Be Serviced Getinge 9100 Series Washer Getinge 86 Series Washer Steris Ultrasonic Getinge Ultrasonic Getinge Steam Sterilizers x2 733HC-E Additional sterile processing equipment may be added in the future to this preventive maintenance contract when applicable and may not be from the same manufacturer or type of equipment. New equipment added to this contract will be provided by contract modification issued by the CO. Service Scheduling A preventative maintenance schedule will be coordinated with the COR. Manufacturers recommended service scheduling, Joint Commission requirements, as well as other SPS authorities having jurisdiction (AHJ), should be taken into account when scheduling PM services. The vendor will be required to provide services in a timely manner. The vendor should expect to respond to emergency service requests in 24 hours. Non-emergent services shall require a response within 48 hours. Normal work hours are Monday through Friday, 8am until 4pm, with federal holidays excepted. The service schedule may vary in accordance with specific equipment manufacturers recommendations. The vendor shall submit to the COR the schedule of the services to be performed. Technicians who show up without prior permission may be turned away at the fault of the vendor. When the vendor arrives at the VAMC to perform work, the technician shall check in with the COR at building 37 and follow security protocols. Vendor Qualifications The vendor s technician shall have an ample supply of typical spare parts to prevent equipment from being out of service after arriving at the VAMC for a service call. The vendor shall provide competent, trained technicians qualified to resolve the repairs issues encountered. The vendor shall provide reports, detailing the status of the serviced items, any deficiencies, and actions taken to correct identified deficiencies to the COR. The COR may also require the vendor to complete additional reports to meet facility standards, at no additional cost to the VAMC. Quality Assurance Infection Control efforts will be done in accordance with the instructions given by the COR and Infection Preventionist at the VAMC. The COR shall inform the CO of any performance deficiencies. Key items the COR will watch for include but are not limited to response time, technician preparation and readiness to perform the work, the quality of the work performed, professionalism of the technicians, and compliance with contract and facility requirements. If the CO finds the complaint to be valid, he shall give the vendor an opportunity to correct the deficiency (at no additional cost to the VA). If correction is not made by the vendor, the CO may authorize payment of less than the invoiced amount for services rendered or require the vendor to pay for another vendor to complete the work required. Evaluation Factors In quotes for contract submitted, the quoting vendor shall identify if they will self-perform the contract requirements or if they will subcontract any part of it. If subcontracting, the quoting vendor shall identify the percentage of the proposed contract value the prime and the subcontractor(s) will account for, as well as what key tasks will be performed by which party. This will be closely monitored for compliance by the government, and the act of submitting a quote constitutes the granting of permission to the government to audit such activity. The CO retains the right to refuse the use of any subcontractors for any or no reason. Privacy Statement Information Security: The C&A requirements do not apply; a Security Accreditation Package is not required. Incidental exposure to protected health information may occur from accessing the work site. Staff will follow all Privacy & Security policies and procedures. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought notice are not considered adequate responses for a solicitation announcement. Responses to this sources sought/RFI are due by 5PM EST time on June 29, 2022. Responses to this notice shall be submitted via email to Kenya.Mitchell1@va.gov. Telephone responses shall not be accepted. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The NAICS code for this requirement is 811219 and a small size standard of $22 million.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/b33b48a6e63a4bc1adb994f5377f66a3/view)
- Place of Performance
- Address: VA New England Healthcare System White River Junction VAMC 163 Veterans Drive, White River Junction 05001
- Zip Code: 05001
- Zip Code: 05001
- Record
- SN06367797-F 20220625/220623230127 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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