MODIFICATION
S -- NEW (Base+4): Janitorial Services for the Milo C. Huempfner VA Outpatient Clinic, Green Bay, Wisconsin
- Notice Date
- 8/9/2022 10:39:46 AM
- Notice Type
- Solicitation
- NAICS
- 561720
— Janitorial Services
- Contracting Office
- 252-NETWORK CONTRACT OFFICE 12 (36C252) MILWAUKEE WI 53214 USA
- ZIP Code
- 53214
- Solicitation Number
- 36C25222Q0815
- Response Due
- 8/22/2022 3:00:00 PM
- Archive Date
- 09/21/2022
- Point of Contact
- Robert H Knight, Contract Specialist
- E-Mail Address
-
Robert.Knight1@va.gov
(Robert.Knight1@va.gov)
- Awardee
- null
- Description
- 36C25222Q0815 B.1 CONTRACT ADMINISTRATION DATA (continuation from Standard Form 1449) CONTRACT ADMINISTRATION: All contract administration matters will be handled by the following individuals: CONTRACTOR: CONTRACTOR NAME: ADDRESS: CITY-STATE-ZIP: POINT OF CONTACT: OFFICE NUMBER: E-MAIL ADDRESS: UEI / DUNS: GOVERNMENT: Sue Pasholk, Contracting Officer Rob Knight, Administrative Contracting Officer Contracting Office Code: 36C252 Department of Veterans Affairs Great Lakes Acquisition Center 115 S 84th Street, Suite 100 Milwaukee, Wisconsin 53214-1476 CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with FAR 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT (OCT 2018). INVOICES: Use of the invoicing procedures set forth in this Contract is mandatory and supersedes any other invoicing procedures otherwise used by the Contractor. Invoice payment, including the calculation of late fees when applicable, shall be conducted in accordance with current Department of Veterans Affairs policies and procedures at the time an invoice is submitted. Under no circumstances shall a late payment be grounds for termination of this Contract. Invoices shall be submitted monthly in arrears in accordance with: VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018). Payments shall be made in arrears upon receipt of a properly prepared invoice. The VA has mandated electronic invoice submission to the Veterans Affairs Financial Services Center (VAFSC). VAFSC has partnered with Tungsten Network e-Invoicing network, for submissions of all electronic invoices to VA. Tungsten Network electronic invoicing is free to all VA vendors. In order to submit electronic invoices, all VA vendors must register with Tungsten Network by submitting an email to VA.Registration@Tungsten-Network.com or calling 1-877-752-0900 option 2 for enrollment. Contractor shall submit an electronic invoice by the tenth (10th) of the following month services were performed to the Veterans Affairs Financial Services Center (VAFSC) e-Invoice through the website at https://portal.Tungsten-Network.com/Login.aspx. For questions regarding the submission of VA electronic invoices, Tungsten Network customer service may be contacted at 1-877-489-6135. All invoices shall reference the vendor s name and address, customer name, contract number, appropriate obligation/funding order number, description of services provided, quantity, unit price, and total invoice amount (any additional info). Invoices shall also include any payment discount terms. GOVERNMENT INVOICE ADDRESS (See SF1449 Block 18): All invoices from the contractor shall be submitted electronically in accordance with VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018). Facsimile, e-mail, and scanned documents are not acceptable forms of submission for payment requests. VA s Electronic Invoice Presentment and Payment System The Veterans Affairs Financial Services Center (VAFSC) uses a third-party contractor, Tungsten Network e-Invoice, to transition vendors from paper to electronic invoice submission. Please go to this website: http://www.tungsten-network.com/customer-campaigns/veterans-affairs-us/ to begin submitting electronic invoices, free of charge. As of July 1, 2020, the VA10091 form has been eliminated and the VAFSC is requiring our vendors to update and add their information in the Customer Engagement Portal (CEP) at https://www.cep.fsc.va.gov/. This is for new vendors being added to FMS only. For assistance setting up e-Invoice, the below information is provided: * Tungsten Network e-Invoice Setup Information: 1-877-489-6135 * Tungsten Network e-Invoice email: VA.Registration@Tungsten-Network.com * FSC e-Invoice Contact Information: 1-877-353-9791 * FSC e-invoice email: vafsccshd@va.gov CONTRACTING OFFICER AUTHORITY: If the contractor receives a request from VA personnel directing or requesting work that the Contractor believes is not within the scope of the Contract, the Contractor must notify the Contracting Officer s Representative (COR) and the Contracting Officer of the request. Only the Contracting Officer is authorized to issue changes or modifications that will affect price, quantity, or quality of performance of this contract. Additional tasking required by changes in mission assignments must be documented by a bilateral contract modification, in accordance with FAR 52.212-4(c). In the event the Contractor effects any such change at the direction of any person other than the Contracting Officer, the change shall be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in cost incurred thereof. FIRM-FIXED-PRICE CONTRACT: This Contract is a firm-fixed-price contract, as defined in FAR 16.202-1. As such, the prices set forth in Section B.2 Price Schedule are, not subject to any adjustment on the basis of the contractor s cost experience in performing the contract. The Contractor shall not perform any services outside the scope of this Contract without a properly awarded bilateral modification, in accordance with FAR 52.212-4(c). NONPERSONAL SERVICES CONTRACT: This Contract is a nonpersonal services contract, as defined in FAR 37.101. VA personnel will not exercise any supervision or control over Contractor personnel performing work under this Contract. Such personnel shall be accountable solely to the Contractor, which in turn is responsible to the Government for execution of the services under this Contract. GOVERNMENT LIABILITY: The Federal Tort Claims Act (FTCA), 28 U.S.C. §§ 2671-2680, prescribes a uniform procedure for handling of claims against the United States, for money damages only, on account of damage to or loss of property, or personal injury or death, caused by the negligent or wrongful act or omission of a Government employee while acting within the scope of his or her office or employment, under circumstances where the United States, if a private person, would be liable in accordance with the law of the place where the act or omission occurred. Under the FTCA, the federal government acts as a self-insurer. See Claims Under the Federal Tort Claims Act - Office of General Counsel (va.gov) for additional information. FACILITY REQUIREMENTS: In addition to any other requirements set forth in this Contract, the Contractor, including its employees, agents, and subcontractors (collectively the Contractor ), shall comply with the following facility requirements. Failure to comply with these requirements shall be considered a material breach of this Contract and may be a violation of Federal law resulting in charges answerable in the United States District Court. Parking: It is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VA will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. Drug-free Policy: All VA facilities are drug-free. Possession of non-prescribed drugs, including alcohol, marijuana, and CBD products, is prohibited. Non-smoking Policy: Smoking including all tobacco products, e-cigarettes, and vaping products is prohibited on the entire campus, both inside and outside the VA Facility. Weapons Prohibited: Possession of any type of weapon on VA property is prohibited. Enclosed containers, including tool kits, are subject to search without consent while on VA property. VHA DIRECTIVE 1192.01 (Seasonal Influenza Policy): This Veterans Health Administration (VHA) directive establishes policy and provides guidance for the prevention of seasonal influenza in VHA facilities through the vaccination or masking of health care personnel (HCP). AUTHORITY: Title 38 United States Code (U.S.C.) 7301(b), 7318(b). Contractor is responsible for providing face masks and influenza vaccines for all employees working at a VA facility. If Directive 1192.01 is applicable the Contractor, in conjunction with the COR, is responsible for ensuring that all aspects of this directive are implemented. VETERANS HEALTH ADMINISTRATION SUPPLEMENTAL CONTRACT REQUIREMENTS FOR COMBATTING COVID-19: Contractor employees who work in or travel to VHA locations must comply with the following documentation requirements: If fully vaccinated, contractors shall show proof of vaccination. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination. If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor s order or an FDA approved over-the-counter test that includes an affiliated telehealth service. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information. Contractor employees are subject to the following COVID-19 screening requirements: Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA facilities. SECURITY & PRIVACY CONTROL: Badging/Access: A PIV card is required for unsupervised, full-time, logical and/or physical access for more than 6 months OR more than 180 aggregate days in a one-year period. Defined in VA Directive 0735 as: Personal Identity Verification (PIV) Credential: An identification card that complies with FIPS 201 and related guidance that contains a photograph and stored identity information so that the claimed identity of the cardholder can be verified by another person or an automated process. PIV credentials are issued to persons requiring routine access to VA facilities or information systems. All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation commensurate with the level of access needed to perform in accordance with the statement of work is: Special Agreement Check (SAC) & National Agency Check with Inquiries (NACI). This requirement is applicable to all subcontractor personnel requiring the same access. The current FY22 fees associated with background investigations are as follows: The cost for SAC fingerprints is $20. The Contractor is responsible for all fees associated with obtaining a background check for every person performing work under this Contract. Routine Access and Personal Identity Verification of Contractor Personnel: Within five (5) days of Contract award, the Contractor shall contact the COR for a copy of the background investigation packet for each employee. Contractor employees shall not commence work under this Contract until properly cleared. Within fifteen (15) days of Contract award, the Contractor shall provide to the COR a list of employees that will be performing services under the Contract in order to begin the background investigation process. This list shall include each employee s: name (first, middle, last); social security number; date of birth; city, state, and country of birth. The Contractor shall use due care in handling and transmitting this data due to the sensitive information required. Identification Accountability: The Contractor shall account for all forms of Government-provided identification issued to the Contractor employees in connection with performance under this contract. The Contractor shall return such identification to the issuing agency at the earliest of any of the following, unless otherwise determined by the Government: (1) When no longer needed for contract performance. (2) Upon completion of the Contractor employee s employment. (3) Upon contract completion or termination. The Contracting Officer may delay final payment under a contract if the Contractor fails to comply with these requirements. It shall be the responsibility of the Contractor to return such identification to the VA. Physical Security: The Contractor shall not permit its employees, including subcontractor employees, to open desk drawers, cabinets, or to use office equipment, including the use of non-pay telephones, for any purpose other than required for normal performance of duties under this Contract. Network/Data Security: The Contractor shall not connect any computing or data storage devices to the VA facility s networks, except for publicly available Wi-Fi. Business Associate Agreement (BAA): The Contractor shall execute a Business Associate Agreement, substantially similar to the example set forth in Section D. No work may be performed under this Contract until a BAA has been fully executed by all parties. Contract Security: The Authorization & Accreditation (A&A) requirements of VHA Handbook 6500.6 do not apply to this requirement; therefore, a Security Accreditation Package is not required, nor is an A&A or MOU/ISA required. Sensitive information exposure as part of this contract involves applicable security controls within the facility as part of the VA Information Security. If there are any questions related to privacy, please have a member of your staff contact the VA Privacy Service at (202) 461-6309. If there are any questions related to the information security, please have a member of your staff contact the Office of Cyber Security at (304) 262-7733. Patient Confidentiality: The Contractor shall adhere to all requirements of the Privacy Act due to the possibility that confidential medical record information may be accessible and/or visible to Contractor employees while performing work under this Contract. The Privacy Act prohibits the disclosure of a record about an individual from a system of records, absent the written consent of the individual, unless the disclosure is pursuant to a statutory exception. See Privacy Act of 1974 for additional information regarding the Privacy Act. At the COR s direction, in the COR s sole discretion, the Contractor shall obtain a signed Confidentiality Certificate from each employee and maintain that Certificate for inspection purposes.
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- Record
- SN06418921-F 20220811/220809230114 (samdaily.us)
- Source
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