Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF AUGUST 17, 2022 SAM #7565
SOLICITATION NOTICE

65 -- Medical Gas System Repairs

Notice Date

8/15/2022 12:04:18 PM
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

811219 — Other Electronic and Precision Equipment Repair and Maintenance
 

Contracting Office

262-NETWORK CONTRACT OFFICE 22 (36C262) Gilbert AZ 85297 USA
 

ZIP Code

85297
 

Solicitation Number

36C26222Q1452
 

Response Due

8/30/2022 1:00:00 PM
 

Archive Date

10/29/2022
 

Point of Contact

Domen, Clift, Contract Specialist, Phone: 562-766-2241
 

E-Mail Address

Clift.Domen@va.gov
(Clift.Domen@va.gov)
 

Small Business Set-Aside

SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
 

Awardee

null
 

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 -- Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR -- Part 13 Simplified Acquisition Procedures; and supplemented with additional information included in this notice. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2022-07, dated August 10th, 2022. Solicitation 36C26222Q1452 is issued as a Request for Quote (RFQ) and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) award contract. This procurement will be issued under SDVOSB set-aside. NAICS Code is 811219 and the Small Business Administration s (SBA) size standard is $22.0 Million. The Government is seeking a contract to acquire Medical Gas System Repairs. This solicitation is seeking to fulfill the following statement of work: DEPARTMENT OF VETERANS AFFAIRS NORTHERN ARIZONA VA HEALTH CARE SYSTEM STATEMENT OF WORK FOR (ONLY COMPLETE SECTIONS A, B, AND C) GENERAL INFORMATION Purpose: This Statement of Work (SOW) describes the Repairs required for the Medical Gas system. This includes repairs of the medical gas compressor systems, vacuum system, O2 tank and medical alarm panels. Background: The services described in this SOW is required due to the aging of the current systems and availability of repair parts to operate the system effectively and efficiently for proper patient care. There is a frequent amount of leaks around the current piping to include valves, gauges, manifolds and isolation points around the medical gas compressor systems, medical gas vacuum systems, O2 supply systems (both main tank and secondary tanks). The medical alarm panels require replacing due to non-availability of replacement and repair parts. The cabling for the medical gas alert/alarm system has been spliced, broken, damaged to the extent that nuisance alarms are sent to the master alarm panels or no alarms are sent or received to some of the panels or to the central panel to alert nursing and/or facilities maintenance staff of medical gas issues or outages. Places of Performance: Northern Arizona VA Healthcare System, 500 HW 89N, Prescott, AZ 86113. The repairs are required in Bldg 107, 148, 160 & 162 and the B Courtyard. Period of Performance: This is a repair by replacement. Deliverables, installation, and repairs must be completed within one year upon award. Hours of Service: Work is to be done between the hours of 8:00 a.m. and 4:00 p.m. Monday thru Friday, excluding federal holidays. Request for weekend work must be submitted in writing. Warehouse Hours: Deliveries are accepted between the hours of 8:00 a.m. and 3:30 p.m. Monday thru Friday, excluding federal holidays. Federal Holidays New Year s Day January 1st Martin Luther King s Birthday 3rd Monday in January President s Day 3rd Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day 1st Monday in September Columbus Day 2nd Monday in October Veteran s Day November 11th Thanksgiving Day Last Thursday in November Christmas Day December 25th When one of the above designated legal holidays falls on a Sunday, the following Monday will be observed as a legal holiday. When a legal holiday falls on a Saturday, the preceding Friday is observed as a holiday by U.S. Government agencies GENERAL REQUIREMENTS Basic Requirements: NAVAHCS requires repairs and updates to its current medical air and vacuum systems for patient care areas of the facility within buildings 107, 148, 160, 162 and the B Courtyard. There are multiple medical gas, vacuum and O2 manifolds, gauges, valves, and piping that are leaking and are no longer repairable or efficient. There is too much air loss that is occurring at the manifolds. Too much to the extent that when backup systems or tanks are turned on, the tanks must be closely monitored by facilities staff in the event of backup tanks running out of medical air or gases. Manifold leaks at the Bulk O2 tank. Manifold leaks at the Bulk O2 tank area for the secondary tank system. Manifold leaks at the secondary tank system at Bldg 107. Manifold leaks for the Medical Air system in the Medical Air Compressor room in Bldg 107. The two (2) medical air compressor systems and the one (1) medical vacuum compressor system have aged extremely past their acceptable life expectancy. These systems have been maintained extensively by facilities staff; however, replacement parts, equipment, motors, and controls are no longer available, and the systems need to be replaced. Bldg 148 Medical Air Compressor will need to be changed out however when the system is shutdown, the work must be completed within three (3) days and cannot coincide with weekends or holidays. Coordination must be done with facility staff prior to shutdown to determine impact to patient care. Bldg 107 Medical Air Compressor system can be installed in room A next to the existing Medical Air & Vacuum room B. The piping can be attached or connected to a medical air valve pipe with the marking of future designated on the pipe. This will allow for limited total down time between the replaced system and new system being started and made operational. Once the old medical air compressor is isolated, then this can be removed. Then in room B, prior to the existing Medical Vacuum system being removed, the new Vacuum system will be installed in the same space where the previous medical air compressor was removed. Once the vacuum system has been installed and operational, the previous system can be removed. These details are needed because at this moment there are electrical panels that are situated in these rooms and are currently not meeting the required working distances for electrical panels in accordance with NFPA 70 & 70E. These panels require a minimum of 36 inches of distance for allowable working space. By completing the above in this order will minimize the total downtime to the facility medical air and vacuum systems and limit the total impact to patient care. Medical Air Compressor for Bldg 148. Medical Air Compressor for Bldg 107. Medical Vacuum Compressor for Bldg 107 (picture #1). Medical Vacuum Compressor for Bldg 107 (picture #2). The medical alarm master panels (2 one is located in ED Bldg 160 and the other is located in Bldg 107 in Bio Med shop) need to be updated as well as the network cabling will need to be replaced utilizing the existing raceways, conduits and boxes. One (1) medical gas alarm master panel needs to be completely disabled and removed as it is too close to the dementia ward (Bldg 148), and it receives frequent nuisance alarms which affects the dementia patients. Wiring and network wiring/cabling needs to be replaced with proper frequency shielded cabling due to frequent building upgrades and renovations, the current cabling is failing and causing frequent nuisance alarms from breaks and over splicing without the proper cable/wiring protections from frequency connections. We need to add in remote monitoring of the bulk tank O2 area to the alarm system through either BACnet or BAS so that the Boiler Plant can receive audible and visual alarms of the O2, Medical Air & Medical Vacuum systems. We would like to have an assessment or evaluation done to provide a solution and recommendations for monitoring the flow and usage of O2, medical air, and medical vacuum for patient care areas of the facility. Master Alarm in Bldg 160-ED (now obsolete). Need to assess and survey location of the O2 fill connection port that is still attached to building 148 when building 162 was built (where the dock was located). We would like to get this evaluated to determine if this fill port is required in accordance with NFPA 99. There are two other EOC fill ports (1 at Bldg 148, D-Wing & 1 at Bldg 107 in the B Courtyard by Room C). If the port that is located inside of Bldg 148 is not required, then we would like to have it disabled and removed back to the T-connection which is located in the old SPS area. This will also require inspection, verification, and certification once completed by a certified Medical Gas Inspector. O2 fill connection port for Bldg 148 (picture #1). O2 fill connection port access hatch in Bldg 148/Bldg 162. O2 fill connection port for Bldg 148 (picture #2). We will require, upon completion of installation and repairs, a complete Medical Gas Inspection, testing, and certification with a provided report on the total NAVAHCS Medical Gas System. The contractor shall perform a Master and Area Alarms testing and certification. Testing and certification of the Medical Center s medical gas systems shall comply with Engineering Policy Memorandum No. FM-20. This policy is used to schedule, monitor, and document the testing and maintenance of the Medical Center s medical gas systems. These systems include medical air, oxygen, medical vacuum. All critical components of the piped medical gas system including master signal panels, area alarms, automatic pressure switches, shutoff valves, flexible connectors, and outlets (to include usage ports at patient care areas), shall be tested, inspected, and maintained in compliance with NFPA standards by the Contractor. Prime Contractor shall have completed NFPA 99C Medical Gas Certifier training and provide a current certificate of qualification. The documentation shall be provided in electronic format and a hard copy format will be provided in a 3-ring binder. We will require as-built drawings of the Medical Gas system upon completion of the contract. NAVAHCS will provide a current set of as-built drawings upon contract award to the contractor. The drawings shall include layout of the total medical gas system, medical vacuum system, O2 system, master alarm & area alarm system with locations, isolation valves and locations for the total NAVAHCS Medical Gas System. Contractor will be required to conduct coordination efforts with NAVAHCS staff prior to any medical gas shutdowns in order to perform repairs. Contractor will be required to provide a Dewar oxygen system to provide backup oxygen during repairs in the event that repairs are estimated to take longer than 8 hours. Qualifications: Installation, testing, inspection, and certification shall be accomplished by certified installers and inspectors. Certificates shall be provided upon arrival prior to the certification process. Installers, verifiers, and inspectors will need to be from different companies. Installers will not be permitted to inspect or verify their own work. Verifiers shall not be allowed to install equipment or perform any part of the installation or repairs. Verifiers shall not be permitted to inspect or act as inspectors for any portion of this contract. Inspectors shall not be allowed to perform any portion of the installation or repairs, nor will they be permitted to verify any portion of the installation or repairs. The installers, verifiers, and inspectors shall not be employed by the same company or contractor no matter if they are the Prime Contractor or the Sub-Contractor. All installations, repairs, documentation, inspections, vacuum, brazing, piping, purging, labeling, breaching to include all documentation shall be performed in accordance with NFPA 99 Chapter 5 Gas and Vacuum Systems. Installers: Shall be made by qualified, competent technicians who are experienced in performing such installations, including all personnel who install the piping system in accordance with NFPA 99 Section 5.1.10.11.10 Qualification of Installers. Installers shall be certified in accordance with ASSE 6010 Medical Gas Systems Installers. Inspectors: Shall be certified in accordance with ASSE 6020 Medical Gas Systems Inspectors. Verifiers: Shall be certified in accordance with ASSE 6030 Medical Gas Systems Verifiers. Reporting: Contractor (or Representative) shall sign-in upon arrival at the M&O Supervisor Office, building 31, Room 111, at the beginning of each visit. All documentation for installation, inspection, and certifications shall be provided to Northern Arizona VA Health Care System (NAVAHCS) facilities personnel during the contract period of period and upon completion of the awarded contract. Documentation shall be provided in both electronic format (pdf) and hard copy format with 3-ring binder. Contractor will be required to conduct coordination efforts with NAVAHCS staff prior to performing any medical gas shutdowns to perform repairs. Coordination efforts must start 72 hours prior to any scheduled shutdown for repairs. This will allow proper coordination with hospital staff and patient relocation during shutdowns for repairs to be performed. Shutdowns will not be allowed during the hours of 6:00am to 10:00am during the regular work week (Monday to Friday). Shutdowns will not be permitted for the entire facility. When a shutdown is required for Bldg 107, then Bldg 148 must remain online, engaged, and intact. The same goes for if a shutdown is required for Bldg 148, then Bldg 107 must not be taken down for repairs. Once repairs are started, then repairs that require an outage shutdown must be completed within 3 days and will not coincide with weekends or holidays. If a repair will require the system to be down longer than eight (8) hours, then the contractor will be required to provide two (2) backup oxygen system tanks (Dewars) with a manifold setup, and it must be equipped with an alarm tied into the medical gas master alarm panel. The tanks will be required to be equipped with an automatic transfer switch in the event that one tank is low, it will engage the second so there will be no loss of oxygen flow. Salient Characteristics Vacuum System Medical Vacuum Single Point Connection Base Mount System 208VAC, 3 PH, 60 Hz Main electrical connection 65kAIC SCCR rating 200-gallon air receiver with three-valve bypass 104 scfm NFPA system capacity @ 19"" Hg Integrated HEPA air inlet filter per pump with glass collection canister Total Alert Embedded Control System with Touchscreens High-detail 5.7 touchscreen displays vital system information, alarms and warnings, 3.5 service screens and event logs Embedded web server, remote monitoring, and e-mail/pager alerts Ethernet connectivity for simple installation and Total Alert networking NEMA 12 control panel enclosure 24V control circuit 65 kAIC SCCR rating BACnet communication with TCP/IP protocol Single point connections Non-Contacting, Dry Claw technology BACnet compatible for connection to medical air, gas, vacuum alert panel 6.4 HP Motor 82 dB Noise Level 63.9 FLA rating Base (66in x 52.5in) Height 84.48in Overall (68.54in x 66.93in x 84.48in) 3 Flange Discharge Connection 3 Flange Inlet Connection ½ FNPT Condensate Drain Medical Air System Medical Air Duplex 5 HP Lifeline Single Point Connection System 208VAC, 3 PH, 60 Hz Main electrical connection 65kAIC SCCR rating Heavy-duty isolation system Integrally mounted corrosion resistant ASME Coded 80-gallon air receiver cfm NFPA system capacity @ 50 psig Fully NFPA 99 code compliant Single point connections High-detail touchscreen displays vital system information, alarms and warnings, service screens and event logs Embedded web server, remote monitoring, and e-mail/pager alerts Ethernet connectivity for simple installation and Total Alert networking Total Alert Embedded Control System with Touchscreens High-detail 5.7 touchscreen displays vital system information, alarms and warnings, 3.5 service screens and event logs Embedded web server, remote monitoring, and e-mail/pager alerts Ethernet connectivity for simple installation and Total Alert networking NEMA 12 control panel enclosure 24V control circuit 65 kAIC SCCR rating BACnet communication with TCP/IP protocol Pre-piped and wired dew point sensor and CO sensor with remote contacts Duplexed drying system with purge-controlled desiccant dryers with mounted prefilters, after filters, and regulators Quiet oil-less scroll technology BACnet compatible for connection to medical air, gas, vacuum alert panel 5 HP Motor 70 dB Noise Level 27.0 FLA rating Overall (47.5in x 34.5in x 74.0in) ¾ FNPT Discharge Connection 1 ½ FNPT Inlet Connection ½ FNPT Condensate Drain Medical Air System Medical Air Triplex 5 HP Lifeline Single Point Connection System 208VAC, 3 PH, 60 Hz Main electrical connection 65kAIC SCCR rating Heavy-duty isolation system Integrally mounted corrosion resistant ASME Coded 120-gallon air receiver cfm NFPA system capacity @ 50 psig Fully NFPA 99 code compliant Single point connections High-detail touchscreen displays vital system information, alarms and warnings, service screens and event logs Embedded web server, remote monitoring, and e-mail/pager alerts Ethernet connectivity for simple installation and Total Alert networking Total Alert Embedded Control System with Touchscreens High-detail 5.7 touchscreen displays vital system information, alarms and warnings, 3.5 service screens and event logs Embedded web server, remote monitoring, and e-mail/pager alerts Ethernet connectivity for simple installation and Total Alert networking NEMA 12 control panel enclosure 24V control circuit 65 kAIC SCCR rating BACnet communication with TCP/IP protocol Pre-piped and wired dew point sensor and CO sensor with remote contacts Duplexed drying system with purge-controlled desiccant dryers with mounted prefilters, after filters, and regulators Quiet oil-less scroll technology BACnet compatible for connection to medical air, gas, vacuum alert panel 5 HP Motor 71 dB Noise Level 40.5 FLA rating Base (66.0in x 62.0in) Height 81.9in Overall (66.0in x 62.0in x 81.9in) 1 FNPT Discharge Connection 2 FNPT Inlet Connection ½ FNPT Condensate Drain Medical Gas Alarm Panels 10.2 Touch Screen LCD Display Ethernet Connectivity with Embedded Web Page Accessible through any SMTP Gateway Allows for remote alerts of alarm conditions Event Logging 4-20mA Options BACnet Compatible for conformance to the current building automation system (BAS) Audible Horn with minimum of 80dBA measured at 3 ft and adjustable to 90dBA at 3 ft. Wi-Fi 802.11 b/g/n to enable interface to panel web page and retrieve operating information and event history. Input power 100 to 250 VAC 50/60 Hz, fused on input side and rated at 250mA, time delayed. Internal power conversion to low voltage 24VDC. Alarm should have Biomaster (an additive proven to reduce bacterial growth). Pipe connections are 3/8 nominal (1/2 OD) type K copper tube and include a DISS check fitting. Should accommodate 1 to 8 gases and monitor up to 60 normally closed dry contact switches wired locally. Should also be retrofit capable to be installed in existing wall enclosures. Dimensions (14.0in x 9.0in) Wiring Requirements Wiring or cabling shall be shielded cable to protect from frequency interference. If installed in conduit, and if spliced, cabling must be protected from frequency interference and protected by properly rated enclosures and wireways to include all splicing connections. Medical Gas Manifolds Should include a line pressure gauge with two bank contents gauges. LED electronics overlay for easy visual status of gas flow. Left Bank and right bank LED visual indicators In Use (Green) Ready (Green) Empty (Red) Secondary Low (Yellow) Reserve in Use (Yellow) Reserve Low (Red) Power source and control board furnished inside a pre-mounted NEMA 4 enclosure. 250mA max at 100-250 VAC, 50/60 Hz single phase input to 24VDC output ¾ FNPT (manifold outlet) ½ FNPT (high-preserve reserve header inlet) O-ring sealed zero clearance unions ¾ full port with 3-piece, ball-type source shut-off valve with 1/8 FNPT port Source valve has ¾ NPT attachment to union outlet and ¾ nominal copper (type K) tube for brazing to main supply line 5.8 SCFM (350 SCFH) for Oxygen gas flow ¼ shut-off valve to isolate manifold from hospital piping Connections to liquid container (primary) side provided on one end and connections to 10 high pressure cylinder containers (secondary) side provided on the other end Control Box/Panel dimensions 20 W x 18.25 H x 9.88 D Overall manifold length 61 inches (for liquid tank & high pressure 10 tanks) Overall manifold length 86 inches (high pressure tanks 10 tanks) Embedded web server, remote monitoring Ethernet connectivity for simple installation and networking Accessible through any SMTP gateway BACnet compatible for connection to alert panels and building automation systems (BAS) Acronym Legend kAIC available interrupting current x 1000 SCCR short-circuit current rating FLA full load amperes FNPT female national pipe thread NPT national pipe thread scfm standard cubic feet per minute scfh standard cubic feet per hour NEMA National Electrical Manufacturers Association BACnet Building Automation and Control networks TCP/IP transmission control protocol/internet protocol BAS building automation system ASME American Society of Mechanical Engineers NFPA National Fire Protection Association CO carbon monoxide LCD liquid crystal display SMTP simple mail transfer protocol DISS diameter index safety system psig pounds per square inch gauge Specific Tasks Medical Air Compressors Replace and remove medical air compressors (2) one air compressor at Bldg 107 (Powerex) & one air compressor at Bldg 148 (Beacon Medaes). Install new medical air compressors and connect to piping. Bldg 148 Medical Air Compressor will need to be changed out however when the system is shutdown, the work must be completed within three (3) days and cannot coincide with weekends or holidays. Coordination must be done with facility staff prior to shutdown to determine impact to patient care. Bldg 107 Medical Air Compressor system can be installed in room A next to the existing Medical Air & Vacuum room B. The piping can be attached or connected to a medical air valve pipe with the marking of future designated on the pipe. This will allow for limited total down time between the replaced system and new system being started and made operational. Once the old medical air compressor is isolated, then this can be removed. These details are needed because at this moment there are electrical panels that are situated in these rooms and are currently not meeting the required working distances for electrical panels in accordance with NFPA 70 & 70E. These panels require a minimum of 36 inches of distance for allowable working space. By completing the above in this order will minimize the total downtime to the facility medical air and vacuum systems and limit the total impact to patient care. Medical Vacuum Compressor Replace and remove medical vacuum compressor at Bldg 107 (Powerex). Install new medical vacuum compressor and connect to piping. Bldg 107 In room B, prior to the existing Medical Vacuum system being removed, the new Vacuum system will be installed in the same space where the previous medical air compressor was removed. Once the vacuum system has been installed and operational, the previous system can be removed. These details are needed because at this moment there are electrical panels that are situated in these rooms and are currently not meeting the required working distances for electrical panels in accordance with NFPA 70 & 70E. These panels require a minimum of 36 inches of distance for allowable working space. By completing the above in this order will minimize the total downtime to the facility medical air and vacuum systems and limit the total impact to patient care. Medical Gas Manifolds, Valves, Piping, Gauges repairs and replacements. Replace bad leaking manifolds, valves, piping, gauges at buildings 107, 148, 160, and 162. Manifolds at Bldg 162 in the O2 bulk tank area need to be replaced due to leaking with proper valves and manifolds and should be inspected and tested. Manifolds for backup tanks in the O2 bulk tank area need to be replaced due to leaking with proper valves and manifolds and should be inspected and tested. Gas manifolds, valves & gauges at Bldg 107 for secondary tanks need to be replaced due to leaking with proper valves, manifolds, and gauges and should be inspected and tested. Vacuum and Medical Air compressor valves, manifolds, gauges, and isolation valves in Bldg 107 need to be replaced due to leaking with proper required valves, manifolds, gauges, and isolation valves and inspected and tested. Medical Air compressor valves, manifolds, gauges, and isolation valves in Bldg 148 need to be replaced due to leaking with the proper required valves, manifolds, gauges, and isolation valves and inspected and tested. Medical Gas Master Alarm Panels Replace medical gas master alarm panels one (1) is located in Bldg 107 in the Bio Medical shop area, and one (1) is located in Bldg 160 in the ED area. Remove completely one (1) master alarm panel from Bldg 148 close to the Dementia ward. Install new medical gas master alarm panels one (1) in Bldg 107 in Bio Medical shop and one (1) in Bldg 160 in ED area. Reuse existing box enclosures for both medical air master alarm panels and connect to newly installed wiring. Connect to BACnet system and server used for building automation system (BAS) so that Boiler Plant can receive Medical Gas alerts and alarms through the central building automation system (BAS). Provide remote monitoring of the bulk tank area to alarm system through the BAS or BACnet. Provide a solution or recommendation by evaluation for monitoring the O2 bulk tank area of O2, Air, Vacuum for flow and usage. Wiring for Alarm Panels Replace deteriorated wiring connected to medical gas alarm panels and system with new wiring and network cabling. Wiring will use existing raceways, conduits, and boxes. Cable and wiring shall be shielded and protected from any frequency interference throughout system to include all wireways, junction boxes, splices, and connections/terminations. Evaluate O2 Fill Connection Port Need to assess and survey relocation of the O2 fill connection port that is still attached to building 148 when building 162 was built (where the dock was located). We would like to get this evaluated to determine if this fill port is required in accordance with NFPA 99. If the port that is located inside of Bldg 148 is not required, then we would like to have it disabled and removed back to the T-connection which is located in the old SPS area. This will also require inspection, verification, and certification once completed by a certified Medical Gas Inspector. Medical Gas Testing, Inspection, and Certification Complete Medical Gas Inspection, testing, and certification with a provided report on the total NAVAHCS Medical Gas System. All critical components of the piped medical gas system including master signal panels, area alarms, automatic pressure switches, shutoff valves, flexible connectors, and outlets (to include usage ports at patient care areas), shall be tested, inspected, and maintained in compliance with NFPA standards by the Contractor. The documentation shall be provided in electronic format and a hard copy format will be provided in a 3-ring binder. As-Built Drawings of the Medical Gas System Provide as-built drawings of the Medical Gas system upon completion of the contract. A current set of as-built drawings will be provided by facility staff. The drawings shall include layout of the total medical gas system, medical vacuum system, O2 system, master alarm & area alarm system with locations, isolation valves and locations for the total NAVAHCS Medical Gas System. This should be provided in electronic formats (pdf and CAD) upon completion of the contract. PERFORMANCE MEARSURES (IF A SERVICE IS INVOLVED) Performance measures are comprised of performance indicators (some characteristic of a deliverable that can be measured) and performance measures (a mark, measure, or benchmark that government personnel use as a point of comparison when evaluating contractor performance). The Government performs surveillance to determine if the contractor exceeds, meets, or does not meet these measures. The Performance Requirements Summary Matrix, paragraph in the Performance Work Statement (PWS), includes performance measures. The Government shall use these measures to determine contractor performance and shall compare contractor performance to the Acceptable Quality Level (AQL). VA INFORMATION SYSTEM SECURITY/PRIVACY CLAUSES GENERAL SECURITY REQUIREMENTS: Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. ACCESS TO VA INFORMATION AND VA INFORMATION SYSTEMS: A contractor/subcontractor shall request logical (technical) or physical access to VA information and VA information systems for their employees, subcontractors, and affiliates only to the extent necessary to perform the services specified in the contract, agreement, or task order. Information made available to the contractor or subcontractor by VA for the performance or administration of this contract or information developed by the contractor/subcontractor in performance or administration of the contract shall be used only for those purposes and shall not be used in any other way without the prior written agreement of the VA. This clause expressly limits the contractor/subcontractor's rights to use data as described in Rights in Data- General, FAR 52.227-14(d) (1). VA information should not be co-mingled, if possible, with any other data on the contractors/subcontractor s information systems or media storage systems in order to ensure VA requirements related to data protection and media sanitization can be met. If co-mingling must be allowed to meet the requirements of the business need, the contractor must ensure thatVA s information is returned to the VA or destroyed in accordance with VA s sanitization requirements. VA reserves the right to conduct on-site inspections of contractor and subcontractor IT resources to ensure data security controls, separation of data and job duties, and destruction/media sanitization procedures comply with VA directive requirements. Prior to termination or completion of this contract, contractor/subcontractor must not destroy information received from VA, or gathered/created by the contractor in the course of performing this contract without prior written approval by the VA. Any data destruction done on behalf of VA by a contractor/subcontractor must be done in accordance with National Archives and Records Administration (NARA) requirements as outlined in VA Directive 6300, Records and Information Management and its Handbook 6300.1 Records Management Procedures, applicable VA Records Control Schedules, and VA Handbook 6500.1, Electronic Media Sanitization. Self-certification by the contractor that the data destruction requirements above have been met must be sent to the VA Contracting Officer within 30 days of termination of the contract. The contractor/subcontractor must receive, gather, store, back up, maintain, use, disclose and dispose of VA information only in compliance with the terms of the contract and applicable Federal and VA information confidentiality and security laws, regulations, and policies. If Federal or VA information confidentiality and security laws, regulations and policies become applicable to the VA information or information systems after execution of the contract, or if NIST issues or updates applicable FIPS or Special Publications (SP) after execution of this contract, the parties agree to negotiate in good faith to implement the information confidentiality and security laws, regulations, and policies in this contract. The contractor/subcontractor shall not make copies of VA information except as authorized and necessary to perform the terms of the agreement or to ...
 

Web Link

SAM.gov Permalink
(https://sam.gov/opp/f8936657cd664ff08dd3eb41eeca886a/view)
 

Place of Performance

Address: Northern Arizona VA Healthcare System 500 HW 89N, Prescott, AZ 86113, USA

Zip Code: 86113

Country: USA
 

Record

SN06427521-F 20220817/220815230131 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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