SOURCES SOUGHT
J -- HVAC Upgrade and Repair Multiple Buildings Prescott VA Medical Campus, Northern Arizona
- Notice Date
- 8/18/2022 10:15:46 AM
- Notice Type
- Sources Sought
- NAICS
- 238220
— Plumbing, Heating, and Air-Conditioning Contractors
- Contracting Office
- 262-NETWORK CONTRACT OFFICE 22 (36C262) Gilbert AZ 85297 USA
- ZIP Code
- 85297
- Solicitation Number
- 36C26222Q1573
- Response Due
- 8/25/2022 4:00:00 PM
- Archive Date
- 10/24/2022
- Point of Contact
- Edward Condreay, Contract Specialist, Phone: 858-642-6241
- E-Mail Address
-
edward.condreay@va.gov
(edward.condreay@va.gov)
- Awardee
- null
- Description
- This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity ID (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. The Northern Arizona VA Healthcare System, Prescott Arizona VA Medical Campus is seeking a sources sought for multiple building repair, inspection and upgrade to current HVAC Systems throughout the campus. Primary address is 500 N. Hwy 89, Prescott, AZ, 86313 Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 238220 ($16.5 Milliion) Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov. Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veterans Enterprise VetBiz Registry located at http://vip.vetbiz.gov. All interested Offerors should submit information by e-mail to edward.condreay@va.gov. All information submissions to be marked Attn: Edward Condreay, Contract Specialist and should be received no later than 4:00 pm PST on August 26, 2022. Draft Scope of Work Various Building HVAC Repairs Date: 06/29/2022 Northern Arizona VA Healthcare System 500 Highway 89 N Prescott, AZ 86313 CONTENTS: Background Project Objectives Statement of Work Requirements Special Technical Requirements Attachments BACKGROUND The outdated Heating, Ventilation, Air Conditioning (HVAC) Systems for the Kitchen Building 107 walk in refrigerators and freezes on basement floor and first floor are very old, utilizing very outdated technology with very little to no parts availability and a change in VA Directive regarding water testing and legionella as pushed to remove the water evaporative cooling tower currently serving the freezers and refrigerators. PROJECT OBJECTIVES: Replace the cooling equipment to the 6 existing walk in freezers and refrigerators in Building 108-Kitchen STATEMENT OF WORK/REQUIREMENTS: Contractor to provide all materials, equipment, parts, labor and supervision to complete each one of the CLIN s as noted below. CLIN 0001: Building 148 Pump Repair. Contractor to provide all materials, equipment, parts, labor and supervision to rebuild each of the heating hot water pumps. CLIN 0002: Building 151 Pump Repair. Remove one pump at a time, total (2) as shown in the picture below and rebuild, including bearings, seals, gaskets and pint. Install new motors Upon reinstallation, install new coupling inserts and alight to within 0.003 horizontally and vertically. Install new piping, gauge and ball vales to measure the pressure across the pump (Grey piping on the pump shown below) CLIN 0003: Building 161 Energy Recovery Wheel. Replace the energy recovery wheel in the energy recovery unit in the attic of building 161. This will require the taking apart of the unit, removing the damaged energy wheel and install a new OEM energy wheel with new motor and belt. The Total Enthalpy Wheel details will need to be field verified, but the basis of design was a Greenheck ERV-522S-15-A. CLIN 0004: Building 162 Chilled Water Valve. Replace the Honeywell MN7505A2001 three-way chilled water valve as shown in picture below). Install new gaskets, repair insulation necessary to make repair and reconnect and test operation through the building automation system. CLIN 0005: Building 158 ERV Controls The Energy Recovery Ventilator on the roof of Building 158 was found to have control wires run from the unit to the building automation controls panel in the mechanical room, but never terminated. Contractor to terminate the control wires at the ERV and at the new Distech Controller in the B158 Mechanical room. Items to manage and monitor in the controls to be the ERV and Wheel start/stop/status and graphics, alarms and trending in the Distech Controls. CLIN 0006: Building 162 Flow Switches The heating hot water and domestic hot water flow switches in the basement of building 162 are fault. Contractor to replace the four (x4) flow switches, terminate to existing controls, test and validate to ensure proper operation. CLIN 0007: Building 107 HVAC Assessment. Contactor shall conduct an assessment of the existing mechanical equipment and HVAC controls to determine the life span and current operations of the equipment and a list of equipment not operating properly. The assessment will also detail out information about each of the mechanical equipment, piping, controls, valves, actuators, filter sizes/conditions, locations of each unit. Areas included are as follows. Many of the area are in patient care areas and plan for four (4) weekend days as well as the remaining to be completed during normal business days. B107-1B- 17 Fan Coil Units B107-2A- 11 Fan Coil Units B107-3B- 24 Fan Coil Units B107-4A- 2 Rooftop Units (RTU) and 13 Variable Air Volume (VAV) Units B017-4B- 1 Rooftop Unit (RTU) and 8 Variable Air Volume (VAV) Units B108- 3 Rooftop Units (RTU), 2 Makeup Air Units and 3 Package Rooftop Units CLIN 0008: Distech Niagara System Upgrade. Buildings 108, 158, 161, 162 and 164x2 are local JACE 8000 Distech Niagara building automation controls. The better manage and provide a campus management type system, there is a need to add a server to support the buildings noted above. As such, the contractor shall provide all labor, materials and supervision to complete the following Migration to a server campus style system, where server, to be located in B28. The new Dell Power Edge Technologies rack mounted server, with CORE-100 device license for future devices New laptops (x2) with Niagara Distech Software installed on both hosts Laptop shall be commercial rugged standard with supporting 64-bit hardware (as limited by the direct-digital control system software) and software enterprise server. Internet Explorer v6.0 SP1 or higher, Windows Script Hosting version 5.6 or higher, Windows Message Queuing, Windows Internet Information Services (IIS) v5.0 or higher, minimum 11tth generation Intel Core i7 processor, minimum 500 GB Sold State Drive with 16GB,2x8 GB, DDR4, 3200 MHz, memory, 512 MB video card, minimum 14 inch (diagonal) touch screen, 10-100-1000 Base-TX Ethernet NIC with an RJ45 connector or a 100Base-FX Ethernet NIC with an SC/ST connector, HDMI, USB-C, backlit seal internal keyboard, wireless card with Bluetooth, Smartcard reader, camera, microphone and rigid handle. Windows 10 40 hours of hybrid training (On-Site/Remote) Remote to be in a minimum of one (1) hour and onsite training a minimum of four (4) hours Distech NE-Net Supervisor-100 For 100 Niagara Network connections CLIN 0009: Building 107 Steam Leak Repair The main steam valve for the main hospital, building 107 is leaking and as such, the contractor will need to: Remove the existing steam gate valve, install new gate valve (Type 101-ASTM A126 Steel body, rated 1035 kPa (150 psig) at 260 degrees C (500 degrees F), 11-1/2 to 13 percent chromium stainless steel flexible wedge and hard faced (stellite) or nickel copper alloy seats, 1035 kPa (150 psig) flanged ends, OS&Y, rising stem, bolted bonnet. Factory installed globe valved bypass on all steam valves greater than 75 mm (3 inches). Drill and tap bosses for connection of drains where shown. Install new gaskets. Flanged Joints: Select gasket material, size, type, and thickness for service application. Install gasket concentrically positioned. Use suitable lubricants on bolt threads. Gaskets and bolting shall be applied in accordance with the recommendations of the gasket manufacturer and bolting standards of ASME B31.1. Strains shall be evenly applied without overstress of bolts. Gaskets shall cover entire area of mating faces of flanges. Reinsulating piping disturbed by the work (Match existing) Installation of the thermal insulation removable blanket around the new valve. Work to be completed on a weekend to minimize the disruption to the patients and the steam shall be operational on the same day as the when the steam is turned off. Norther Arizona VA Healthcare System D. SPECIAL TECHNICAL REQUIREMENTS: Drawing Files: N/A Meeting Minutes: If any meeting for this project is necessary, COR will maintain or produce meeting minutes. VA Standards: Contractor could access VA s technical library on the internet at http//www.cfm.va.gov/til/ : if they need to know more about VA Standards Codes: The following codes and criteria shall be utilized to the extent applicable. The contractor should have personal copies of these documents for use during the project. The contractor shall make the COR aware of any conflicts between these documents and VA Handbooks, as applicable to this project, and obtain a decision. Not all below will be applicable to this project but, it NFPA 10 Portable Fire Extinguishers NFPA 13 Installation of Sprinkler Systems NFPA 70 National Electric Codes NFPA 72 National Fire Alarm Code NFPA 90A Installation of Air conditioning and Ventilation Systems NFPA 99 Health Care Facilities NFPA 101 Life Safety Code NFPA 241 Construction, Alterations, and Demolition Operations ICC International Building Code IAMPO International Plumbing Code ASHRAE Fundamentals Handbook UL Fire Resistance Directory OSHA Standards for General and Construction Industry EPA Upon completion of installation, contractor shall provide necessary operator training on the new HVAC Controls, and any associated O & M documents Disposal of any or all hazardous material produced during this replacement project shall be the responsibility of the contractor. Time requirement to complete the project: as these buildings serve employee work areas, contractor shall make any attempt to complete the project within a minimum possible time and contractor shall ensure they have all materials to complete the project without any delay VHA Supplemental Contract Requirements for Combatting COVID-19 Contractor employees who work in or travel to VHA locations must comply with the following: Documentation requirements: If fully vaccinated, contractors shall show proof of vaccination. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination. If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor s order or an FDA approved over-the-counter test that includes an affiliated telehealth service. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information. Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information. Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/9a0648ddc9294098880cc7bd10a20b29/view)
- Place of Performance
- Address: Northern Arizona VA Healthcare System Prescott Arizona, VA Medical Campus 500 N Hwy 89, Prescott, AZ 86313, USA
- Zip Code: 86313
- Country: USA
- Zip Code: 86313
- Record
- SN06433359-F 20220820/220818230130 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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