SOLICITATION NOTICE
V -- RFQ - Yellow Ribbon Event Venue, Kansas City, 4-6 NOV 2022 (MO Army National Guard)
- Notice Date
- 9/15/2022 12:15:27 PM
- Notice Type
- Solicitation
- NAICS
- 721110
— Hotels (except Casino Hotels) and Motels
- Contracting Office
- W7NJ USPFO ACTIVITY MO ARNG JEFFERSON CITY MO 65101-1200 USA
- ZIP Code
- 65101-1200
- Solicitation Number
- W912NS22Q2012
- Response Due
- 9/20/2022 11:00:00 AM
- Archive Date
- 10/05/2022
- Point of Contact
- Stephen Miller, Phone: 5736389629, Ethan J. Curtis, Phone: 5736389550
- E-Mail Address
-
stephen.j.miller1.civ@army.mil, Ethan.J.Curtis2.mil@army.mil
(stephen.j.miller1.civ@army.mil, Ethan.J.Curtis2.mil@army.mil)
- Small Business Set-Aside
- SBA Total Small Business Set-Aside (FAR 19.5)
- Description
- 15 September 2022 - Changes Summary: 1.)� Added a Questions and Answers dated 15 SEP 2022 to the attachments section. 2.)� Attached a revised Statement of Work (SOW) dated 15 SEP 2022. The revised SOW includes a correction of the government lodging rate in the Kansas City area to $123.00. ---- No other changes. ---- This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is posted in anticipation of FY23 funding under Short of Award Authority. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-07. The associated North American Industrial Classification System (NAICS) code for this procurement is: 721110 - Hotels (except Casino Hotels) and Motels with a size standard of $35,000,000.00. The Federal Product/Service Code is V231 � Transportation/Travel/Relocation � Travel/Lodging/Recruitment Lodging, Hotel/Motel. Only qualified vendors may submit a quote. The Yellow Ribbon Event Venue commercial services requested are in accordance with the attachment: �B8 � Statement of Work.�� The CLIN structure and detailed requirements include the following: CLIN 0001: One (1) Meeting Room - Yellow Ribbon General Session.��Must have 24 hour hold 5-6 NOV 2022. Set up classroom style with tablecloths, pads of paper and pens. Seating for 600 people. Podium in center front of room. Coffee--regular house blend, no decaf (from 7:30-10:00 am & 1:00-3:00 pm) with cups and Water dispenser stations with ice and glassware at the back of the room and large trash cans. Outside meeting room three 6� tables with two chairs per table and tablecloths/draped, for registration on 5-6 NOV at 6:00 am � 4:30 pm. A/V requirements: A/V cart with power and power strip, two large projector screens and two connected projectors, two microphones set up (cordless handheld) with speakers or tie in to house sound including necessary cables. Strong Wi-Fi access with password or secure lines for 10 people (if Wi-Fi isn�t strong enough secure lines will be required). CLIN 0002: One (1) Breakout Session Meeting Room.��Must have 24 hour hold 5-6 NOV 2022. Set up classroom style with tablecloths, pads of paper and pens. Seating for 300 people. Podium in center front of room. Coffee--regular house blend, no decaf (from 1:00-3:00 pm on Saturday 5 NOV and 7:30-10:00 am on Sunday 6 NOV) with cups and Water dispenser stations with ice and glassware at the back of the room and large trash cans. A/V requirements: A/V cart with power and power strip, two large projector screens and two connected projectors, two microphones set up (cordless handheld) with speakers or tie in to house sound including necessary cables. CLIN 0003: One Meeting Room - Yellow Ribbon HQ.�Must have 24 hour hold 5-6 NOV 2022 with access to Yellow Ribbon Staff by 1:00 pm on Friday, 4 NOV to 4:30 pm on Sunday, 6 NOV. Conference/Rectangle table draped, not skirted with minimum of 8 chairs. Two 6� tables with two chairs per table. Locking capabilities with 5 keys for staff. Must be on same floor as the briefing rooms. Water dispenser station with ice and glassware and large trash can. A/V requirements: strong Wi-Fi access with password or secure lines for 10 people (if Wi-Fi isn�t strong enough secure lines will be required. CLIN 0004: One Meeting Room � Counseling Room.��Must have 24 hour hold 5-6 NOV 2022. Room set with one round table with tablecloth. Pads of paper and pens. Room to seat 6 people. Lodging rooms may be used for counseling rooms, however must have beds removed. If using lodging rooms, will need 3 keys for staff. Water dispenser station with ice and plastic cups and large trash can. CLIN 0005: Two Rooms Connected - Childcare (Ages 0-1 and 2-5).��Must have 24 hour hold 5-6 NOV 2022. Must have option to have panel wall partially opened or closed for easy access between rooms. One table with two chairs for registration set up outside each room. Locking capabilities with 2 keys for staff. Each room set with one round table with 10 chairs. Suitable for 20 children per room (federal law requires 35 square feet per child). Alternatively, may use one large room suitable for 40 children. Mini refrigerator provided in room. Water dispenser stations with plastic cups and large trash can. CLIN 0006: Two Rooms - Youth Activities (Ages 6-12 and 13-17).��Must have 24 hour hold 5-6 NOV 2022. One table with two chairs for registration set up outside each room. Locking capabilities with 2 keys for staff. Rooms set with two round tables with 10 chairs. Room contain open space for circle group work. Room suitable for 30 youth (federal law requires 35 square feet per child). Alternatively, may use one large room suitable for 60 youth. Water dispenser station with plastic cups and large trash can. CLIN 0007: One Room for DEERS (Defense Enrollment Eligibility Reporting System).� Room set with three 6� tables with two chairs per table. Two hardwired phone lines. Two hardwired internet lines with no firewall. Wi-Fi cannot be used for the DEERS computer system. Must be lockable/securable with three keys for staff for this room. CLIN 0008: One (1) Vendor/Exhibitor Space.��It can be a room or an open foyer area. Set with twenty (20) 6� tables with 2 chairs per table for vendors displays. The tables shall be dressed with tablecloths/draped. CLIN 0009: Additional Support Items: Parking for Yellow Ribbon staff and attendees at no additional charge. The Contractor shall provide 10 display stands/easels for Yellow Ribbon signage. Contract awardee hotel personnel (to include subcontractors if applicable) may be required to attend a 30-minute Security Brief before the event (teleconference or in person). Audio/Visual: WiFi with a strong password or secure lines for five people on Friday, 4 Nov 2022 and ten people on Saturday through Sunday, 5-6 Nov 2022. CLIN 0010: Room Block Lodging.� This is anticipated to be an unpriced CLIN (Not Separately Priced). Requesting a room block of 450 total lodging room nights: 150 rooms for Friday, 04 November 2022 and 300 rooms for Saturday, 05 November 2022.� Contracted lodging room block titled �Yellow Ribbon.� The cost of the actual lodging room nights will not be paid on this contract, but rather by the individual service members on Defense Travel System (DTS) orders. Question Submittal: Email Stephen Miller at stephen.j.miller1.civ@army.mil and Ethan Curtis at ethan.j.curtis2.mil@army.mil.� All questions shall be submitted by 1:00 P.M./1300 Central Time on 15 September 2022. Submit questions using the subject line RFI W912NS22Q2012 ""Company Name."" Quote Submission Instructions: Submit your quote on your company�s Letterhead/quote form (include CAGE code), or on the Statement of Work form, not both. Offeror shall utilize the Contract Line Item Number (CLIN) structure when submitting Quote. Quote Price shall include any taxes or fees to fully meet criteria of the RFQ. If offeror fails to fully demonstrate Quoted items meet the specifications, they shall be considered not acceptable or non-responsive.� The MOARNG requests that quotes remain valid for at least 30 days after the closing date of the combined synopsis/solicitation. Submit quotes electronically via email to stephen.j.miller1.civ@army.mil and ethan.j.curtis2.mil@army.mil utilizing the following subject: RFQ W912NS22Q2012 ""Company Name"". All quotes shall be submitted by 1:00 P.M./1300 Central Time on 20 September 2022. �Late submissions may be considered if they are in the best interest of the government. Basis of Award: Price Only, after demonstrating the proposed items meet or exceed the salient characteristics as stated in the attachment �B8 - Statement of Work�� Evaluation price will be determined by calculating the total cost of the lodging rooms blocks, meeting rooms, A/V support, and light refreshments. Award Type: will be a firm-fixed price purchase order for the meeting room spaces, A/V support, and light refreshments only. The Missouri National Guard reserves the right to look at past performance, references, and SBA certificate of competency before finding technically acceptable. This solicitation requires registration with the System for Award Management (SAM) in order to be considered for award, pursuant to applicable regulations and guidelines. Registration information can be found at www.sam.gov.� Registration must be �ACTIVE� at the time of award. Payment: invoiced and paid through Wide Area Workflow (WAWF). Clauses concerning Type of Set-Aside: 52.219-6 Notice of Total Small Business Set-Aside (Nov 2020) The following provisions and clauses apply to this acquisition: FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017) FAR 52.204-7 System for Award Management (Oct 2018) FAR 52.204-10 Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) FAR 52.204-13 System for Award Management Maintenance (Oct 2018) FAR 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) FAR 52.204-17 Ownership or Control of Offeror (Aug 2020) FAR 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) FAR 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014) FAR 52.204-20 Predecessor of Offeror (Aug 2020) FAR 52.204-22 Alternative Line Item Proposal (Jan 2017) FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) FAR 52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (Nov 2021) FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation (Oct 2020) FAR 52.209-6 Protecting the Government�s Interest When Subcontracting with Contractors Debarred Suspended, or Proposed for Debarment (Nov 2021) FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015) FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Feb 2016) FAR 52.211-16 Variation in Quantity (Apr 1984) FAR 52.212-3 Offeror Representations and Certifications�Commercial Products and Commercial Services (Nov 2021) with Alternate I (Oct 2014) FAR 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2021) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders�Commercial Items (DEVIATION 2018-O0021) (Sep 2018) FAR 52.219-1 Small Business Program Representations (Sep 2021) FAR 52.219-28 Post Award Small Business Program Rerepresentation (Sep 2021) FAR 52.222-3 Convict Labor (Jun 2003) FAR 52.222-22 Previous Contracts and Compliance Reports (Feb 1999) FAR 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (Jun 2020) FAR 52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021) FAR 52.232-18 Availability of Funds (Apr 1984) FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct 2018) FAR 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Nov 2021) FAR 52.233-3 Protest After Award (Aug 1996) FAR 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004) DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sep 2011) DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Sep 2013) DFARS 252.203-7005 Representation Relating to Compensation of Former DoD Officials (Nov 2011) DFARS 252.204-7003 Control of Government Personnel Work Product (Apr 1992) DFARS 252.204-7006 Billing Instructions (Oct 2005) DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (Deviation 2016-O0001) (Oct 2015) DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (Deviation 2016-O0001) (Oct 2015) DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (May 2016) DFARS 252.211-7003 Item Unique Identification and Valuation (Mar 2016) DFARS 252.213-7000 Notice to Prospective Suppliers on Use of Supplier Performance Risk System in Past Performance Evaluations (Sep 2019) DFARS 252.215-7013 Supplies and Services Provided by Nontraditional Defense Contractors (Jan 2018) DFARS 252.223-7006 Prohibition on Storage, Treatment, and Disposal of Toxic or Hazardous Materials (Sep 2014) DFARS 252.223-7008 Prohibition of Hexavalent Chromium (Jun 2013) DFARS 252.225-7001 Buy American and Balance of Payments Program (Dec 2017) DFARS 252.225-7002 Qualifying Country Sources as Subcontractors (Dec 2017) DFARS 252.225-7036 Buy American�Free Trade Agreements�Balance of Payments Program (Dec 2017) DFARS 252.225-7048 Export-Controlled Items (Jun 2013) DFARS 252.225-7055 Representation Regarding Business Operations with the Maduro Regime (MAY 2022) DFARS 252.225-7056 Prohibition Regarding Business Operations with the Maduro Regime (MAY 2022) DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018) DFARS 252.232-7006 Wide Area Workflow Payment Instructions (Dec 2018) DFARS 252.232-7010 Levies on Contract Payments (Dec 2006) DFARS 252.232-7017 Accelerating Payments to Small Business Subcontractors�Prohibition on Fees and Consideration (Apr 2020) DFARS 252.243-7001 Pricing of Contract Modifications (Dec 1991) DFARS 252.244-7000 Subcontracts for Commercial Items (Jan 2021) DFARS 252.246-7008 Sources of Electronic Parts (May 2018) DFARS 252.247-7023 Transportation of Supplies by Sea (Feb 2019) FAR PROVISIONS AND CLAUSES INCORPORATED BY FULL TEXT 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/ (End of provision) 52.252-2 Clauses Incorporated by Reference (Feb 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): https://www.acquisition.gov/ (End of clause) 52.252-5 Authorized Deviations in Provisions (Nov 2020) (a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of ""(DEVIATION)"" after the date of the provision. (b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of ""(DEVIATION)"" after the name of the regulation. (End of clause) 52.252-6 Authorized Deviations in Clauses (Nov 2020) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of ""(DEVIATION)"" after the date of the clause. (b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of ""(DEVIATION)"" after the name of the regulation. (End of clause)
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/cf7d092fe03145d0a8aff6f859f7c752/view)
- Place of Performance
- Address: Kansas City, MO, USA
- Country: USA
- Country: USA
- Record
- SN06466925-F 20220917/220915230132 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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