SOLICITATION NOTICE
65 -- Ellex, Inc. EyeCubed Ophthalmology Ultrasound Systems (3)
- Notice Date
- 9/19/2022 11:11:53 AM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 339113
— Surgical Appliance and Supplies Manufacturing
- Contracting Office
- 260-NETWORK CONTRACT OFFICE 20 (36C260) VANCOUVER WA 98662 USA
- ZIP Code
- 98662
- Solicitation Number
- 36C26022Q0895
- Response Due
- 9/22/2022 2:00:00 PM
- Archive Date
- 10/22/2022
- Point of Contact
- Dane Gift, Contracting Specialist, Phone: 360-816-2762
- E-Mail Address
-
Dane.Gift@va.gov
(Dane.Gift@va.gov)
- Awardee
- null
- Description
- 1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. 2. This is a Request for Quote (RFQ) and the solicitation number is 36C26022Q0895. The Government anticipates awarding a firm-fixed price purchase order contract resulting from this solicitation. 3. This is a BRAND NAME or Equal solicitation for ELLEX, INC. EYECUBED OPHTHALMOLOGY ULTRASOUND SYSTEMS AND SUPPLIES. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2022-07 effective August 10, 2022. 4. This solicitation is Small Business Set-Aside. The associated North American Industrial Classification System (NAICS) code for this procurement is 339113, with a small business size standard of 750 Employees and the PSC is 6525. All interested companies shall provide quotations, including pricing, as a part of this solicitation. All information of this nature submitted to the government shall be made in accordance with the Statement of Work below. Responsive quotes shall include a price quote, an authorized distributor/provider letter, and item technical specifications showing that it meets SOW requirements (if not Brand Name). 5. Statement of Work: STATEMENT OF WORK (SOW) Scope VISN 20 requires an upgrade to three (3) networked eye imaging devices that are currently running on an unsupported operating system and supplemental equipment in support of the VA Electronic Health Records Modernization (EHRM) Cerner Initiative. Per VA Directive 6550, VA prohibits procurement of medical systems with an unsupported operating system (OS). Where possible, medical equipment running a Windows 10 OS should use the Windows 10 LTSC (Long Term Servicing Channel) version which are guaranteed to receive patches and updates for ten years after their initial release. The imaging devices must be (Digital Imaging and Communications and Management (DICOM) compliant with ability to interface with the site s Zeiss Image and Data Management System (Zeiss Forum), an eye care image and data management picture archive and communication system (PACS) specifically designed for hospitals to improve their workflow efficiency. Place of Performance Table 1. VISN 20 Site Shipping and Installation Addresses Station Installation Address Shipping Address 653-VA Roseburg Health Care System Roseburg Campus (ROS) 913 Garden Valley Boulevard Roseburg, OR 97470 913 Garden Valley Boulevard Roseburg, OR 97470 653-VA Roseburg Health Care System Eugene CBOC (EUG) 3355 Chad Drive Eugene, OR 97408 3355 Chad Drive Eugene, OR 97408 663-VA Puget Sound Health Care System Seattle Division (SEA) 1660 South Columbian Way Seattle, WA 98108-1597 1660 South Columbian Way Seattle, WA 98108-1597 Specific Tasks Zeiss Forum Eye Care Image and Data Management System All sites currently use Zeiss Forum (Eye Clinic PACS System) to manage, store, and transmit to the patient s electronic health record (EHR). All image acquisition components must work seamlessly with the Zeiss Forum database system. All devices must be DICOM Compatible and quoted if not include. Vendor shall provide onsite data transfer from older device to newer device. Installation and Training Vendor will be required to provide two user manuals for each system per site. Vendor will be required to provide two service manuals for each system per site. Vendor will be required to provide on-site installation for each system per site. Vendor will be required to provide on-site training on the proper use and setup of each system per site. Vendor will be required to provide the cleaning methods/guidelines for each system including accessories. All employees who will be utilizing the equipment, including Physicians, Technicians, Clinical Engineering, and Clinic staff members, must be trained by an authorized representative prior to using the System. Installation and training will occur on a mutually agreeable date and time between the COR and Vendor. Devices that will be traded in will have their hard-drive removed. Products (Brand Name or Equal) EyeCubed V4 Console (3) Vendor shall provide the following probes (3): Biometry A-Scan Probe 10 MHz Posterior Segment Probe Diagnostic A-Mode Probe 40 MHz UBM Wide Field Anterior Segment Probe Ultrasound Non-Adjustable Cart (3) Ultrasound with network capability (3) A-Scan Mode IOL power calculations Automatic and Manual scan B-Scan Mode 40 MHz UBM 10 MHz Posterior Measuring tools for sulcus to sulcus, angle of eye Video Capture DICOM License (3) Project scope by site is as follows: Site Location Description Turn-in Model Turn-in Serial Number Turn-in Manufacturer Replace with Model PUG AML Ultrasound (Eye) Eye Cubed V40011135 Ellex Eye Cubed ROS EUG Ultrasound (Eye) A/B Scan AVISO 1815 Quantel Eye Cubed ROS ROS Ultrasound (Eye) A/B Scan AVISO 1360 Quantel Eye Cubed Item # Product Description Quantity Unit Unit Price Amount 0001 EyeCubed V4 Console EyeCubed V4 Console Only 3 EA 0002 A - Biometry A-Scan Probe A - Biometry A-Scan Probe Only 3 EA 0003 B - 10 MHz Posterior Segment Probe B - 10 MHz Posterior Segment Probe Only 3 EA 0004 D - Diagnostic A-Mode Probe D - Diagnostic A-Mode Probe Only 3 EA 0005 U - 40MHz UBM Wide Field Anterior Segment 40MHz UBM Wide Field Anterior Segment Probe Only 3 EA 0006 DICOM Digital Imaging and Communications in Medicine Software 3 EA 0007 Ultrasound Non-Adjustable Cart Ultrasound Non-Adjustable Cart 3 EA Grand Total The full text of FAR and VAAR provisions or clauses may be accessed electronically at: http://acquisition.gov/comp/far/index.html http://www.va.gov/oal/library/vaar/index.asp The following solicitation provisions apply to this acquisition: 7. FAR 52.212-1, Instructions to Offerors Commercial Items , applies to this acquisition and the following clauses and instructions are added as addenda: ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.211-6 Brand Name or Equal (AUG 1999) 52.214-21 Descriptive Literature (a) Gray market items are Original Equipment Manufacturers (OEM Ellex, Inc.) goods sold through unauthorized channels in direct competition with authorized distributors. This procurement is for new OEM medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts) for VA Medical Centers. No remanufactures or gray market items will be acceptable. (b) Offeror shall be an OEM, authorized dealer, authorized distributor or authorized reseller for the proposed medical supplies, medical equipment and/or services contracts for maintenance of medical equipment (i.e. replacement parts), verified by an authorization letter or other documents from the OEM, such that the OEM s warranty and service are provided and maintained by the OEM. All software licensing, warranty and service associated with the medical supplies, medical equipment and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions. (c) The delivery of gray market items to the VA in the fulfillment of an order/award constitutes a breach of contract. Accordingly, the VA reserves the right enforce any of its contractual remedies. This includes termination of the contract or, solely at the VA s election, allowing the Vendor to replace, at no cost to the Government, any remanufactured or gray market item(s) delivered to a VA medical facility upon discovery of such items. (d) Any award made as a result of this solicitation will be made on an All or Nothing Basis. (e) Offerors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations. (f) All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below. (g) All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote. (End of Addendum to 52.212-1) 10. FAR 52.212-2, Evaluation-Commercial Items , applies to this acquisition. the following factors shall be used to evaluate offers: (a) Technical Compliance: Only Brand Name or Equal items will be accepted in accordance with the Statement of Work above. (b) Price: Price - The offeror shall complete the pricing schedule provided in Section (5) above: Price/Cost Schedule. (c) Proof of Meeting the Special Standards of Responsibility: The offeror must provide proof of being an authorized distributor of the manufacturer to be considered for award. 11. Offerors are advised to include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with its offer if has not been completed on SAM.gov. Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: 12. FAR 52.212-4, Contract Terms and Conditions Commercial Items (OCT 2018) ADDENDUM to FAR 52.212-4 The following clauses are included as a part of the addendum: 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.219-33 Nonmanufacturer Rule (JUN 2020) 52.222-19 Child Labor Cooperation with Authorities and Remedies (JUL 2020) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013) 852.212-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items (APR 2020). The following clauses are incorporated by this clause: 852.203-70 Commercial Advertising 852.212-71 Gray Market Items (APR 2020) 852.232-72 Electronic Submission of Payment Requests. 852.242-71 Administrative Contracting Officer (OCT 2020) 852.246-71 Rejected Goods 12. The following subparagraphs of FAR 52.212-5 are applicable: FAR 52.212-5 applies to this acquisition with the following FAR clauses incorporated by reference; 52.204-10 Reporting Executive Compensation & First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note) 52.209-6 Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (JUN 2020) (31 U.S.C. 6101 note) 52.219-6 Notice of Total Small Business Set-Aside (NOV 2020) 52.219-28 Post Award Small Business Program Representation (MAY 2020) (15 U.S.C 632(a)(2)) 52.219-33 Nonmanufacturer Rule (MAR 2020) (15 U.S.C. 637(a)(17)) 52.222-3 Convict Labor (JUN 2003) (E.O. 11755) 52.222-19 Child Labor Cooperation with Authorities and Remedies (JAN 2020) (E.O. 13126) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEP 2016) (E.O. 11246) 52.222-36 Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793) 52.222-50 Combating Trafficking in Persons (JAN 2019) (22 U.S.C. chapter 78 and E.O. 13627) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513) 52.225-1 Buy American--Supplies (JAN 2021) (41 U.S.C. chapter 83) 52.225-13 Restrictions on Certain Foreign Purchases (JUN 2008) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury) 52.232-33 Payment by Electronic Funds Transfer System for Award Management (Jul 2018) (31 U.S.C. 3332) 13. There are no additional contract requirements, terms or conditions. 14. The Defense Priorities and Allocations System (DPAS) ratings are NOT APPLICABLE. 15. Quotes must be emailed to dane.gift@va.gov and received no later than 17:00 PM EST on 09/22/2022. Quotes may be submitted on this document or the vendor s own form. No late quotations will be accepted. The Government intends to make award without discussions. 16. For information regarding the solicitation, please contact Dane Gift at Dane.Gift@va.gov. DEPARTMENT OF VETERANS AFFAIRS
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/29ea6b6621814935b4ce68353190754f/view)
- Place of Performance
- Address: Department of Veterans Affairs Network Contracting Office 20 VISN 20 3 Locations - See SOW attached below, USA
- Country: USA
- Country: USA
- Record
- SN06471040-F 20220921/220919230121 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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