Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF JANUARY 21, 2023 SAM #7725
SOURCES SOUGHT

V -- Furniture Moving, Install, and Relocation Services

Notice Date

1/19/2023 10:45:11 AM
 

Notice Type

Sources Sought
 

NAICS

484210 — Used Household and Office Goods Moving
 

Contracting Office

262-NETWORK CONTRACT OFFICE 22 (36C262) Gilbert AZ 85297 USA
 

ZIP Code

85297
 

Solicitation Number

36C26223Q0451
 

Response Due

1/27/2023 3:00:00 PM
 

Archive Date

04/27/2023
 

Point of Contact

Tammy Perrine, Contracting Officer, Phone: (520)629-4712
 

E-Mail Address

tammy.perrine@va.gov
(tammy.perrine@va.gov)
 

Awardee

null
 

Description

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. The San Diego VA Health Care System located at 3350 La Jolla Village Dr, San Diego, CA 92161 is seeking a potential qualified contractor to provide furniture relocation, repair, installation and move services for the interior design department. Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 484210 ($34 Million Dollars). Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered/certified with the U.S Small Business Administration at Veteran Small Business Certification (sba.gov). All interested Offerors should submit information by e-mail: by e-mail to tammy.perrine@va.gov. All information submissions to be marked Attn: Tammy Perrine, Contract Officer and should be received no later than 4:00 pm EST on January 27, 2023. Statement of Work Furniture Move, Repair, Installation and Relocation Services VASDHCS San Diego, California GENERAL. The Veterans Health Administration (VHA) in San Diego is seeking a contract with a base year and 4 option years to provide furniture relocation, repair, installation and move services for the interior design department. The VASDHCS at 3350 La Jolla Village Dr., San Diego CA 92161 has a recurring requirement for install/relocation services for the Medical Centers, the Community-Based Outpatient Clinics (CBOCs), and other outlying clinics and offices throughout Southern California. This is an effort by VHA to streamline the acquisition process and obtain further discounted commercial pricing. This requirement includes furniture and/or equipment relocation, repair, installation and move services, including equipment for the interior design department. A Contracting Officer Representative (COR) will be assigned at the IDIQ ordering level. Contractor shall provide all labor, supervision, materials, transportation, tools and equipment necessary for Interior Design related tasks including furniture relocation and installation services, signage and other Interior design accessories relocation and installation as described herein for the participating VA Medical Centers and their associated Outpatient Clinics (OPC) and Community Based Outpatient Clinics (CBOC s), as identified in paragraph 2 below. VA SAN DIEGO HEALTHCARE SYSTEM VA San Diego Healthcare System 3350 La Jolla Village Dr., San Diego, CA 92161 Kearny Mesa Outpatient Center 8875 Aero Drive San Diego, CA, 92123 Escondido VA Outpatient Clinic 815 E. Pennsylvania Ave., Escondido, CA 92083 Mission Valley -Rio Clinic 8989 Rio San Diego, Ste 360, San Diego, CA 92108 Aspire Center 2121 San Diego Avenue, San Diego, CA 92110 Mission Valley VISN Office 8989 Rio San Diego Dr., Ste 100, San Diego, CA 92108 Oceanside VA Outpatient Clinic 1300 Rancho Del Oro Road, Oceanside, CA 92058 Chula Vista Outpatient Clinic 353 H Street Chula Vista, CA 91910 Shoreham lease HRMS 5120 Shoreham Place, San Diego, CA 92122 Sorrento Valley Clinic-Primary care 10455 Sorrento Valley Road, San Diego, CA 92121 Comp and Pen Lease 3110 Camino Del Ro South, San Diego, CA 92108 San Diego admin 7630 Carroll Road, San Diego CA 92121 Sd Counseling Center, 7410 Mission Valley drive, San Diego Ca 92108 3. Personnel Requirements. The contractor shall provide the following personnel: a. Lead Installer. The lead installation/supervisor shall receive the daily or weekly tasks from the VA Medical Center s (VAMC) Interior Designer and manage the contractor s personnel and work assignments. The lead installer shall have previous experience with assembling of various manufacturers systems and modular furniture. The lead installer shall have the knowledge and ability to modify systems and modular furniture when needed and shall be able to accommodate new configurations, including space planning assistance as needed. b. Installer. Installers shall disassemble, reassemble, and install office equipment and furniture under the direction of the lead installer. This includes hanging of articles such as artwork, clocks, signage, and pictures. Installers shall install, assemble, and disassemble furniture from shipments and workstations scheduled by the Interior Design Departments. Installation shall consist of Government owned/pre-owned, new and existing equipment. Installers shall have previous experience with assembling of various manufacturers systems and modular furniture. Installers shall be able to read and understand furniture drawings and layouts. Installers shall have the knowledge and ability to modify systems and modular furniture when needed and shall be able to accommodate new configurations, including space planning assistance as needed. c. Mover. Movers shall move single or multiple units (file cabinets, pedestals, chairs, furniture, or unwanted items), boxes, and other standard office items at the VA Medical Centers and their associated clinics as identified in paragraph 2. Additional duties include picking up and delivering warehouse items, trash removal, and control of removed furniture items. d. All contract staff shall have familiarity with a variety of furniture product assembly, dis-assembly, parts and components and have the physical strength to perform the moving, reconfiguration, and relocations services as assigned. All staff shall have the ability to speak and read English in order to understand detailed orders and instructions. e. The Government reserves the right to accept or reject Contractor s staff for the rendering of services. Complaints concerning Contract Personnel s performance or conduct shall be dealt with by the Contractor and COR with the final decision being made by the Contracting Officer. 4. Department and Clinic Relocation. Installers and Movers shall provide relocation services consisting of moving staff s boxed office contents, office and clinic system s, freestanding furniture, waiting room furniture, magazine racks, public displays, artwork, plants, Décor items and accessories from one location to another location that may be on the same campus or another campus location. Contractor shall attach, affix and bolt in place furniture; free standing or wall mounts as needed. Work shall be done in accordance with the manufacturer s instructions. Contractor shall verify during relocation that electrical/IT connections are available and accessible. When directed, some items other than furniture may need to be moved from a site to a warehouse location for storage or from storage to a site location. Contractor shall coordinate with the COR or his/her delegated representative for warehousing or relocating equipment. 5. Transportation. When requested by the COR or other designated VAMC representative the Contractor services shall include an insured cargo truck to facilitate relocation services between listed VA leases. 6. On Site Warehousing. When requested by the COR, the installers and/or movers shall assist the Interior Design Department in warehouse facility inventory of products, equipment and furniture. The Contractor shall notify COR when Stock Items are running low and need reordering. 7. Work Orders: San Diego s Engineering work orders associated to the Interior Design section of Projects Construction and management consists of 3 shops. Furniture Move (FM), Interior Design (ID), and Sign Shop (S). Contractor will be assigned work orders on a daily basis; this is how the services throughout the hospital and outside clinics submit their requests. Lead installer shall be able to take a work order will all the information provided on the work order and complete the tasks. The installer will need to report back to Interior Design what was completed, if follow up is required, date completed, items used, and a signature from service accepting completion 7. Moves and Packing for VA Staff. Packing of office personal files and books are normally done by VA staff, however, movers may be required to assist with packing office books and files. In these cases, boxes shall be provided by the VA. 8. Repairs, Reconfiguration, and Minor Modifications. The Contractor shall be responsible to perform minor repairs and/or modifications to existing furniture such as tightening or loosening screws on equipment to resolve sticking items or realignment for proper movement, locks, lock cores, keys and installation. Minor repairs shall also include the provision of parts (e.g. screws, glide stops, washers, wing nuts, and wheels), materials and tools (e.g. hammer, mallet, screw drivers, drills, and braces) necessary to accomplish the relocation services. Additionally, any reconfiguration required for furniture to be functional in new location shall be provided by the contractor s staff. 9. Unpacking/Uncrating and Placement of Property. Any Government property that requires the contractor to wrap or take additional precautions, while in transport or temporary storage, shall be returned assembled upon arrival at the new location with debris removed. 10. Equipment and Tools. The Contractor shall provide moving equipment and tools necessary to meet the needs for relocation services. The equipment and tools shall include dollies, wheel carts, roller lifts, heavy lifting equipment, stair crawlers, levels, drills, screw drivers, mallets, and hammers. Security of tools is the responsibility of the contractor. Any equipment or tools left unattended or in an unsecured area shall be at the risk of the contractor and/or his employees. The Government accepts no liability for loss/damaged/stolen contractor s tools and equipment. 11. Work Areas Organization and Cleanliness: Contractor staff shall ensure that no equipment or tools block exits, corridors, or impede access to entrances/exits or rooms. All contractor tools and equipment shall be always in the control of the contractor. When contractor staff departs the work site, all tools shall be removed as well. All debris shall be removed and disposed of by the Contractor s staff in VA provided trash dumpsters and scrap cage. Cardboard shall be delivered to the waste management building for recycling. Debris generation shall be minor (i.e. boxes, paper, crating material, pallets, or packing material). No debris shall be thrown from windows or doors on any VA property. Contractor is required to keep warehouse floors and other work areas free of debris and clean. 13. Reporting for Duty. Contractor staff shall report for duty at the VAMC Interior Design office prior to performing any work (daily) unless otherwise directed by the COR. The lead installer shall review the required tasks and scheduling with the Interior Design staff prior to the start of each workday. The workday hours shall be coordinated with the COR but will generally be an 8-hour day beginning at 7:00am or 7:30am. 14. Safety and Security Precautions. Contractor shall provide his/her employees with the necessary safety equipment required for performance of the contract. The contractor shall take precautions regarding fire and safety policies/procedures within VAMC and their associated Clinics. The Contractor and/or its staff shall immediately notify the COR of any existing or potentially unsafe conditions, i.e., frayed electrical cord, dripping or seeping of fluids. Contractor shall comply with all Occupational Safety and Health Act (OSHA) and applicable laws/regulations for the protection of his/her employees. The Government shall assume no liability or responsibility for the Contractor s compliance or noncompliance with such requirements. 15. Reporting Requirements: Upon completion of work (daily), the Contractor shall document services rendered in a legible format and provide to the COR. If services are performed after normal businesses hours, the Contractor shall report to the VA site manager, and provide the service report to the COR on the next business day (with the signature of the VA site manager) to substantiate hours performed. 16. Personal Hygiene and Clothing. Contractor personnel shall be neat, clean, well-groomed and shall otherwise exercise good personal hygiene. Appropriate and professional attire shall be worn at all times. Athletic and athletic-style garments (i.e., jogging suits, sweat suits, running shorts, tee-shirts) shall not be worn by Contractor s employees. 17. Smoking Policy. Smoking is Not permitted within the VAMC facilities. 18. Service Calls. Contractor s point of contact where services calls are to be placed. Name: ________________________________________________ Address: _______________________________________________ Telephone Number: ______________________________________ Email address: ___________________________________________ 19. Ordering Activities and Officers. The Contractor and/or its staff shall not accept any instructions issued by any other person(s) other than the Contracting Officer, the COR, or his/her delegated representative acting within the limits of his/her authority. 20. Changes. Only those services specified herein are authorized. Services that are not included in the contract shall NOT be provided unless authorized via a modification issued by the Contracting Officer. 21. Overtime. Overtime shall be approved by the COR or his/her designated representative prior to services being rendered. 22. Badges and Parking. Contractor personnel are required to wear identification (I. D.) badges issued by the VA Security Office during the entire time they are on the grounds of the VAMC or one of its clinics. It is the responsibility of the Contractor s personnel to park in the appropriate designated parking areas. Parking information is available from the VAMC Security Office. The Government shall not validate or reimburse for parking violations under any circumstance. 23. National Holidays: Listed below are the ten national holidays: New Year s Day January 1 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Independence Day July 4 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 Also included would be any day specifically declared by the President of the United States of America as a National holiday. VHA Supplemental Contract Requirements for Combatting COVID-19 Contractor employees who work in or travel to VHA locations must comply with the following: Documentation requirements: If fully vaccinated, contractors shall show proof of vaccination. NOTE: Acceptable proof of vaccination includes a signed record of immunization from a health care provider or pharmacy, a copy of the COVID-19 Vaccination Record Card (CDC Form MLS-319813_r, published on September 3, 2020), or a copy of medical records documenting the vaccination. If unvaccinated, contractors shall show negative COVID-19 test results dated within three calendar days prior to desired entry date. Test must be approved by the Food and Drug Administration (FDA) for emergency use or full approval. This includes tests available by a doctor s order or an FDA approved over-the-counter test that includes an affiliated telehealth service. Documentation cited in this section shall be digitally or physically maintained on each contractor employee while in a VA facility and is subject to inspection prior to entry to VA facilities and after entry for spot inspections by Contracting Officer Representatives (CORs) or other hospital personnel. Documentation will not be collected by the VA; contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.  Contractor employees are subject to daily screening for COVID-19 and may be denied entry to VA facilities if they fail to pass screening protocols. As part of the screening process contractors may be asked screening questions found on the COVID-19 Screening Tool. Check regularly for updates. Contractor employees who work away from VA locations, but who will have direct contact with VA patients shall self-screen utilizing the COVID-19 Screening Tool, in advance, each day that they will have direct patient contact and in accordance with their person or persons who coordinate COVID-19 workplace safety efforts at covered contractor workplaces. Contractors shall, at all times, adhere to and ensure compliance with federal laws designed to protect contractor employee health information and personally identifiable information.  Contractor must immediately notify their COR or Contracting Officer if contract performance is jeopardized due to contractor employees being denied entry into VA Facilities. For indefinite delivery contracts: Contractor agrees to comply with VHA Supplemental Contract Requirements for any task or delivery orders issued prior to this modification when performance has already commenced.
 

Web Link

SAM.gov Permalink
(https://sam.gov/opp/eddd9111a99143f289e8dcb2cdb06f69/view)
 

Place of Performance

Address: Department of Veterans Affairs San Diego VA Health Care System 3350 La Jolla Village Dr, San Diego 92161, USA

Zip Code: 92161

Country: USA
 

Record

SN06568688-F 20230121/230119230113 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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