AWARD
G -- Transitional Housing Services - 8 Beds
- Notice Date
- 2/3/2023 4:28:19 AM
- Notice Type
- Award Notice
- NAICS
- 623220
— Residential Mental Health and Substance Abuse Facilities
- Contracting Office
- 247-NETWORK CONTRACT OFFICE 7 (36C247) AUGUSTA GA 30904 USA
- ZIP Code
- 30904
- Solicitation Number
- 36C24723Q0235
- Archive Date
- 03/05/2023
- Point of Contact
- Tanjia Dotson, Contracting Officer, Phone: (706) 823-3907
- E-Mail Address
-
Tanjia.Dotson@va.gov
(Tanjia.Dotson@va.gov)
- Award Number
- 36C24723P0407
- Award Date
- 01/31/2023
- Awardee
- GREAT EXPECTATIONS MILLENNIUM MINISTRIES, L.L.C. BIRMINGHAM 35217
- Award Amount
- 1144756.80000000
- Description
- 1. GENERAL RESPONSIBILITIES Contractor services will be furnished to beneficiaries for whom such care is specifically authorized by the Department of Veterans Affairs (VA) and are homeless with substance abuse and/or other mental health diagnosis. Negative drug screens will not be a requirement for admission. It is understood that the type of patients to be cared for under this contract will require care and services above the level of room and board. The per diem rate established will be an all inclusive rate. Care will include, but not be limited to: Structured group activities, including physical activities as appropriate. Instruction in and assistance with health and personal hygiene. Monitoring of medications, including locked drawers for storage of medication. Supportive social services, in collaboration with the HCHV/HUD-VASH program staff, or other contract resources. Individual case management, including professional counseling on self care skills, adaptive coping skills as appropriate, vocational rehabilitation referrals. Assistance in learning and development of responsible living patterns to achieve a more adaptive level of psychosocial functioning upgraded social skills and improved personal relationships. Support for an alcohol/drug abuse free lifestyle by maintaining a drug and alcohol free environment. Routine and as needed/indicated breathalyzer and urine drug screening. Assistance in learning, testing and internalizing knowledge of the illness/recovery process for homelessness. Employment placement and job training. Housing services to include permanent affordable placement. No pornographic material allowed on the premises. This applies to staff and Veterans. Employees should not fraternize with Veterans. Typically the homeless veteran(s) who are admitted under this contract will be diagnosed with a Mental Health/ substance abuse disorder or a combination of both. Due our need to support the housing first model, we are requesting that this facility admit veterans who are homeless, who do not have a Mental Health/ Substance Abuse Diagnosis. For example, the veteran does not have a fixed nighttime residence of his/her own. This facility is required to become a member of the Birmingham Continuum of care and to participate in the Homeless Management Information System (HMIS) data collection system annually. Unless authorized by HCHV program and transitional housing personnel, absences from transitional house will not be reimbursed. For emergencies, such as death of immediate family member, Veteran must provide appropriate documentation to substantiate request for absence. In situations where the Veteran is hospitalized, every effort will be made to re-admit Veteran to the facility upon release. If Veteran is away from the facility, the facility must provide an incident report within 24 hours. For example, the Veteran does not return (miss curfew), etc. Contractor shall assist the Veteran with transportation to scheduled meetings and appointments including information and instruction so that they can utilize public transportation. If public transportation is not available due to in operational at certain times, contractors will provide transportation for Veterans until Veteran secures transportation or is no longer in the program. Housing Services: Supervision shall be provided in accordance with VA policy and regulations. The Contractor shall be responsible for admitting veterans, assessing veterans, including initial and ongoing assessments, care planning; including the care-planning process, coordinating, supervision, and evaluating the care and services provided; scheduling visits or hours; and discharge planning. Residential Room and Board: Clean and sanitary housing shall be provided to all veterans. The housing shall provide appropriate space for clothing and personal items. Indoor recreation/lounging areas shall be provided for all veterans Laundry: The Contractor shall furnish, on site, adequate laundry facilities for veterans to do their own laundry. Adequate detergent is provided when Veteran is unable to purchase due to a lack of money. Also, health and personal hygiene items shall be made available to residents who cannot provide the necessary items for themselves. Community Agency: The contractor s facility must have a current occupancy permit or license, as required by the authority that has jurisdiction to issue such. The Contractor must adhere to all applicable local, state and federal laws. Records and Reports: An individual client record will be maintained on each veteran admitted, including reasons for referral, and documentation of veterans progress within the program. This should also include sign in sheets whenever possible. Contractor shall maintain in Veteran s file: All essential identifying data relevant to the resident and his/her family including a socio-cultural assessment. Data relating to the resident s admission, to include a medical Clearance for each resident admitted to this facility. The medical clearance will reflect the finding of a PA, NP, or MD as it relates to the veteran(s) overall Mental and Physical ability to function in a transitional housing setting. The medical clearance must include at a minimum, vital sign assessment, a test for communicable diseases, Review of systems (ROS), physical examination, brief suicide screen, assessment of ability to perform Activities of Daily living (ADL s), Basis metabolic panel (BMP), Complete blood Count (CBC), Urinalysis (UA) and A urine drug screen( UDS). Any finding that require follow-up care must be communicated to Contractor at the time the veteran is admitted. Copies of any medical prescriptions issued by VA physicians, including orders, if any, for medications to be taken. Contractor s staff members attend periodic staffing at the VA s treatment team. Discharge summaries on each resident who leaves the program, to include reason for leaving, the resident s future plans, and follow-up locator information. Individual case records will be maintained in confidence as required by U.S.C. Title 42, Chapter I, Part II, Confidentiality of Alcohol and Drug Abuse Patient Records. Records will be accessible to the evaluation study required by Congress. Periodic Reports will be provided to the VA (i.e. Fiscal Accountability) as required. Monthly listing of veterans discharged and date of discharge shall be submitted to the VA. Contractor shall notify designated individuals within 24 hours of discharge, either telephonically or fax. Contractor needs to maintain a daily sign-in/sign-out log. Staffing: Contractor must provide sufficient staff in number and position qualifications to carry out the policies, responsibilities and programs of the facility. At a minimum, there must be a full-time administrative staff member or his/her staff designee on duty at the premises or residing at the house and available for emergencies 24 hours a day, 7 days a week. Dietetic Services: Patient dietary needs shall be met in accordance with sound medical practice and will include the following: At least three (3) nutritious meals shall be served daily at regular times. Bag lunches shall be provided for working individuals who will not be at housing during that meal. Between-meal or bedtime snacks of nourishing quality shall be offered. Food shall be prepared, served, and stored under sanitary conditions. Sanitary procedures shall be established and maintained for washing dishes, cleaning equipment, and work areas, and for proper waste disposal. The dietary needs of all veterans shall be met in accordance with sound nutrition consistent with USDA standards. USDA dietary guidelines may be found at: http://www.cnpp.usda.gov/dietaryguidelines.htm Menus must be posted weekly. Medications Including Controlled Substances: Medications including controlled substances shall be properly stored and controlled. The proper issuance upon orders from physicians shall be provided by the VA and recorded. Veteran s medication list will be provided to Contractors, upon request. Referral Process: The Contractor agrees that it does not maintain nor provide dual or segregated facilities, which are segregated on the basis of religion, race, creed, color or national origin. In addition, Contractor agrees that subcontracting will not be resorted to as a means of circumventing this provision. The VA Healthcare for Homeless Veterans (HCHV) treatment team, in collaboration with the existing community homeless program staff, shall identify and refer patients to the contractor. The patient shall receive a clinical assessment by the VA before referral to the Contractor. Additionally, a negative TB screen within the past year will be required prior to referral. The VA Case Manager/Liaison shall arrange admissions of veterans with the Contractor. The Contractor shall record the date and time of admission in the Veteran s file and include such information on the first monthly invoice. VA arranged admissions of veterans shall not include treatment and/or residence of veterans beyond 4 months, unless the Contracting Officer s Technical Representative (COTR) has specifically authorized a stay/treatment beyond 6 months. The facility agrees to provide VA staff safe and secure climate controlled office space that offers privacy and sufficient space to interview Veterans. 2. EMERGENCY PLAN It is agreed that the Contractor will notify the Liaison immediately when a medical emergency or hospitalization of the veteran occurs. It is agreed that the veteran will be referred to the nearest medical facility/provider for treatment. In the event a Veteran dies, the facility will promptly notify the Liaison and immediately assemble, inventory, and safeguard the patient s personal effects. Any fund deposits and personal effects left by Veteran on the premises of the facility shall be delivered by the facility to the person or persons entitled thereto under the laws currently governing the facility for making disposition of funds and effects left by patients, unless the beneficiary died without leaving a will, heirs, or next of kin capable of inheriting. When disposition has been made of the itemized inventory notating the disposition of the funds and effects, the Contractor shall notify the COTR at the Birmingham VA Medical Center. Should a deceased patient leave no will, heirs or next of kin, his/her personal property and funds, wherever located, vests in and becomes the property of the United States in trust. In these cases the facility will forward an inventory of any such property and funds in its possession to the appropriate VA office and will hold them (except articles of clothing necessary for proper burial) under safeguard until instructions are received from the VA concerning disposition. 3. PERSONNEL & POLICY The Contractor s employees shall be subject to the same quality assurance standards of a quality meeting or exceeding current recognized national standards as established by CARF and/or Joint Commission (JC). The Contractor shall perform services in accordance with the ethical, professional and technical standards of the healthcare industry. The contractor s employees shall be technically proficient in the skills necessary to fulfill the Government requirements, to include the ability to speak, understand, read and write English fluently. In accordance with 29 Code of Federal Regulations (CFR), Part 1925, Safety and Health Standards for Federal Services Contracts, none of the services required by this contract shall be performed in building, surroundings, or under any working conditions provided or controlled by the contractor, that are deemed unsanitary, hazardous, or otherwise dangerous to the health and safety of the contractor s employees or VA beneficiaries. The minimum standards for facilities furnishing Transitional Housing for Homeless Veteran Services under this contract shall be those listed in the latest edition of 42 CFR and National Fire Protection Association (NFPA) 101, Life Safety. CFR and NFPA may be found at: http://www.gpoaccess.gov/cfr/ http://www.nfpa.org/aboutthecodes The Contractor shall not maintain, nor provide, dual or segregated patient facilities based on race, creed, color, national origin, or religious belief. The Contractor may neither require such segregated use by written or oral policies nor tolerate such use by local custom. The term facilities shall include but not be limited to rooms, wards, sections, eating areas, drinking fountains, and entrances. The VA shall have the right to inspect the facility and all appurtenances by authorized representative(s) designated by the VA Medical Center to determine whether acceptable standards are maintained and adequate care is being rendered. The Contractor shall assume full responsibility for the protection of its personnel furnishing services under this contract. To carry out this responsibility, the Contractor shall provide the following to the personnel: Worker s compensation Professional liability insurance Health examinations Income tax withholding, and Social security payments Payment for any leave, including sick leave or vacation time is considered the responsibility of the contractor. The contractor shall follow all existing local, state, federal and/or union laws/regulations relevant to fringe benefits and premium pay for their employees. Such personnel shall not be considered VA employees for any purpose. 4. ORDERING ACTIVITIES AND OFFICES VA shall designate a Contracting Officer Technical Representative (COTR) to monitor contractor performance and assist in contract administration. A Delegation of Authority (DOA) delineating the responsibilities and limitations of the COTR shall be provided. Any commitment or changes, which affect the price, quantity, authority to amend, render decision on questions of fact in dispute and related contract administration problems are duties of the Contracting Officer and cannot be re-delegated. The Contractor shall not accept any instructions issued by another other person(s) other than the Contracting Officer or the COTR acting within the limits of his/her authority. Only those services specified herein are authorized. 5. HEALTH REQUIREMENTS Contractor certifies that his/her employees have received the following testing/immunizations within the past year; maintain coverage during the contract: Tuberculosis Testing the PPD test or radiological exam shall be repeated annually. Rubella Testing all contract personnel shall provide proof of immunization for measles, mumps, rubella, or rubella titer of 1:8 or greater. If the titer is less than 1:0, the rubella immunization must be administered with follow-up documentation to the COTR. Immunizations for purposes of infection control, all contract employees shall take required immunizations and any health action required by generally accepted public health standards and any immunizations necessitated by any outbreaks in the area/community. Contract personnel will not be allowed to perform duty until immunization documentation is provided to the COTR. If there is potential for exposure to blood borne pathogens or other potentially infectious materials (OPIM), there should be documentation indicating employees have taken or declined Hepatitis B series vaccination. 6. CONFIDENTIALITY All Contractor personnel shall observe the requirements imposed on sensitive data and information by law, Federal regulations, VA statutes and policy, Veterans Health Administration (VHA) policy and guidelines and the associated requirements to ensure appropriate screening of all personnel (e.g., Privacy Act of 1974, Public Law 93-579, the requirements of the FPM 731, Subchapter 2 under E.O. 10450, etc.). Public Law 93-579 may be found at: http://privacy.defense.gov/files/pa1974.pdf Contractor personnel who obtain access to hardware or media which may store drug or alcohol abuse data, sickle cell anemia treatment records, records of tests or treatment for or infection with Human Immunodeficiency Virus (HIV) or medical quality assurance records protected by 38 U.S.C. 5701, 5705 and 7332, as defined by the Department of Veterans Affairs, shall not have access to the records unless absolutely necessary to perform their contractual duties.
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