SAMDaily.us | SRCSGT | J | Triannual Electrical Testing

SAMDAILY.US - ISSUE OF MARCH 01, 2023 SAM #7764
SOURCES SOUGHT

J -- Triannual Electrical Testing

Notice Date: 2/27/2023 5:12:42 AM
Notice Type: Sources Sought
NAICS: 221122 — Electric Power Distribution
Contracting Office: 241-NETWORK CONTRACT OFFICE 01 (36C241) TOGUS ME 04330 USA
ZIP Code: 04330
Solicitation Number: 36C24123Q0418
Response Due: 3/3/2023 9:00:00 AM
Archive Date: 05/02/2023
Point of Contact: Issa Shawki, Contracting Officer, Phone: 774-826-3192
E-Mail Address: issa.shawki@va.gov
(issa.shawki@va.gov)
Awardee: null
Description: This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation. If a solicitation is issued it shall be announced at a later date, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 221122, (J061) with a size standard 1,000 employees. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Triannual Electrical Testing at the West Roxbury VAMC per the Statement of Work below. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 12PM EST, March 3, 2023. All responses under this Sources Sought Notice must be emailed to issa.shawki@va.gov with Sources Sought #36C24123Q0418 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format. Attachment 1 Sources Sought Worksheet QUALIFICATION INFORMATION: Company / Institute Name: _______________________________________________________ Address: ______________________________________________________________________ Phone Number: ________________________________________________________________ Point of Contact: _______________________________________________________________ E-mail Address: ________________________________________________________________ Unique Entity Identifier (UEI) #: ___________________________________________________ CAGE Code: __________________________________________________________________ SAM Registered: (Y / N) Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ SOCIO-ECONOMIC STATUS: VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. CAPABILITY STATEMENT: Provide a brief capability and interest in providing the services as listed in Attachment 2 STATEMENT OF WORK with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Attachment 2 STATEMENT OF WORK Maintenance, Inspection, and Testing of the Electrical Power Distribution System 1. Introduction: This Statement of Work (SOW) describes the requirements for the maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System and all of its components. These work items are referenced as Maintenance and Testing in this document, hereafter. This SOW describes the requirements for the Qualified Electrical Contract Professionals known as Contractors in this document, hereafter. Contractors who are contracted by VHA Medical Center to perform maintenance and testing of the Electrical Power Distribution System, and all components shall meet all requirements stated in Section 2 of this SOW. This SOW describes the requirements to establish maintenance and testing reports. Place of Performance: 1400 VFW Parkway, West Roxbury, MA 02132 Period of Performance: 8 months. No options. 2. Qualifications of Contractors: Contractors shall be certified by the International Electrical Testing Association (NETA) as NETA Certified Technician and completed the Occupational Safety & Health Administration (OSHA) approved 10-hour construction safety training. Contractors shall have technical trainings, and track records of working experience in maintenance, inspection, and testing of the Electrical Power Distribution System and its components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years. Contractors shall have safety trainings either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S Electrical, and the NFPA 70E Standard for Electrical Safety in the Workplace. Training certifications shall be submitted to the VA Contracting Officer prior to work. If no training certifications are available, the contractor Employer shall certify that he/she has met this requirement in writing and submit it to the VA Contracting Officer prior to work. Contractors shall have ready access to the latest versions of the following references: NFPA 70, National Electrical Code. NFPA 70B, Recommended Practice for Electrical Equipment Maintenance. NFPA 70E, Standard for Electrical Safety for the Workplace. NFPA 110, Standard for Emergency and Standby Power System. OSHA Standard 29 CFR 1910, Subparts I & S. International Electrical Testing Association, Inc. (NETA) Maintenance and Testing Specifications. Operating/Maintenance manuals, and specifications of the electrical equipment to be maintained and tested. These documents may be obtained from the VHA Medical Center, or the equipment manufacturers, but are the responsibility of the contractor. VHA Directive 1028, Electrical Power Distribution System E. Contractors shall be equipped with all necessary tools, equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E. 3. Summary of Work: The Contractor shall provide a proposed schedule with their bid proposal. The schedule shall be in the form of a progress chart of suitable scale to indicate the work scheduled for completion by any given date during the work period. The proposed schedule shall be reviewed by the VAMC Engineering Service; any requirements for adjusting the schedule (e.g. to minimize disruption to the VAMC) shall be incorporated by the Contractor. Contractors shall report deficiencies that are deemed critical or catastrophic immediately to the Contracting Officer and Chief of Engineering Service for immediate actions. Work items, definitions, and references shall comply with the latest edition of the NETA Maintenance Testing Specifications. See attachments for list of electrical equipment that shall be maintained and tested. Infra-Red Scanning: This work item must be done while the Electrical Power Distribution System is energized. Appropriate safety precautions must be taken before, during and after scanning the system: 1) Use an infra-red scanning camera to detect hot spots in the Electrical Power Distribution System. Objective of this work is to detect any loose, broken, or corroded connections in the system. Problem connections shall be replaced with new connectors, and/or tightened with torque wrench to meet the equipment manufacturers specifications. Deliverables: A. Provide complete written report of the work. Information shown in the report shall be as following: Company s name, address, telephone & FAX numbers. Name and signature of contractors who perform the maintenance and testing. VA Work Contract Number, name and number of VA Contracting Officer. Date and Time of work. Copies of contractors valid licenses, professional and training certificates. Descriptions and model number of specialized tools and equipment used, such as torque wrench or infra-red scanning camera. Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested. Descriptions of work items. Test data. Reference materials such as equipment manufacturer s specifications, coordination study, etc. Remarks on conditions of electrical equipment. List all deficiencies, if any. Recommended corrective actions, if any. Submit digital record of the complete written report to VA Contracting Officer within seven (7) calendar days of visit. C. Submit two (2) hard copies of the complete written report, and one (1) electronic version of the report in Microsoft Word and PDF format to the Chief of Engineering Service within seven (7) calendar days of visit. All reference materials shall be included in the electronic version of the report, either through scanning or other means of electronic text import methods. Requirements: Prior to the start of any work, contractor shall provide their written work plan for the project including: Concept for scheduling work including plan for limiting disruption to the Dietetics Service during normal operating hours and any requirements for work outside normal VA business hours. Description of their approach to complete the project and meet all requirements. Design development meetings with Construction Committee and VA Medical Center Staff All the work shall be performed to industry standard, or better, by qualified personnel and in conformance with VA standards and state requirements. Personnel shall be fully licensed or certified for the trades being performed where these trades are licensed by the state or by the governing association for that trade or specialty. Submit documentation on licenses or certifications on request. Safety and Health: All project personnel working on site are required to have safety training appropriate to their work. A minimum of the ten hour (10 hour) OSHA class is required for all construction personnel working on site. The Contractor is required to have a Competent Person, as defined by OSHA, on site at all times while any work is in progress. Contractor and all Subcontractors shall comply with all VA safety and health Policies, including but not limited to: Personal Protective Equipment Fire Safety and Hot Work permits Lock Out/Tag Out Confined Space Entry Fall Protection Electrical Safety Hazardous Materials/Workers Right to Know Act Penetration Permits, assuming FRR separation may be in place prior to this work Security - including badges, keys, and parking. Infection Control Program Documentation of compliance, including Daily Reports, will be required. Submit training and other advance documentation before start of work and prepare other reports daily for each day that work is underway. Waste Disposal/Recycling: Hazardous waste resulting from the demolition, if any, shall be delivered to VA Building 5 under the supervision of the GEMS coordinator. Other Hazardous waste, if any, shall be correctly disposed of by the Contractor at no additional cost to the VA (provide a copy of the manifest, and other documentation to COR). Other waste including rubbish and C&D - The Contractor, at no cost to the VA, shall properly dispose of (construction and demolition) debris off site. Store, label waste and containers and dispose of waste in full compliance with EPA, NFPA and VT AEC requirements. An MSDS shall be maintained at the work site for all chemicals and hazardous materials brought onto the VA property. Employees using such materials shall use required PPE and shall be familiar with the hazards, disposal, storage and emergency response including spill and fire procedures, etc. Contractor is responsible for compliance with EPA and VT requirements related to use, storage, disposal and emergency response including spill and fire procedures, etc. for all hazardous materials utilized in this project. Definitions: CLEAN: All the contaminants that are not compatible with electricity must be eliminated. These contaminants include dust, dirt, moisture, water, rust or anything else that could reduce the efficiency of the electrical system. TIGHTEN: Loose electrical connections are heat sources that reduce the efficiency of the electric system and ultimately result in the destruction of a portion or portions of the system. An energized alternating-current system is subject to constant vibration, and therefore, connections frequently become loose. LUBRICATE: Direct-Acting, circuit breakers, relay-actuated power circuit breakers and switches contain many pivoting or sliding mechanical parts. These parts require lubrication and exercising so that they do not become inoperable because of nonuse. INSPECTED: The ratings and settings of electrical devices are checked to assure that they are in accordance with good design and load changes. TEST & CALIBRATED: The system or protective devices are subjected to abnormal electrical conditions; the operation of the system or devices is compared to the manufacturer's specifications and plant design requirements. Work Descriptions: LOW VOLTAGE POWER AIR CIRCUIT BREAKERS Visual and mechanical inspection. Check case for cracks and other defects Lubricate and clean the breaker. Perform ductor and insulation tests. Perform trip time tests on breaker time current devices. Exercise and operate the breaker to ensure proper operation. Infrared bus connections PRIMARY SWITCHES Inspect for physical, electrical, and mechanical condition Clean switches and check for tightness Perform insulation resistance testing Lubricate and clean the switch Perform contact resistance Infrared bus connections LIQUID FILLED TRANSFORMERS Visual and mechanical inspection/ inspect for leaks. Check tightness of accessible electrical connections. Draw an oil sample and perform Oil ASTM Tests and Dissolved Gas Analysis. Perform Moisture in Oil analysis. Perform Power Factor in Oil Analysis. Inspect all grounds Clean the transformer where accessible. Check for proper voltage and measure loads. Infrared bus connections where accessible SWITCHBOARDS/PANELBOARDS Inspect for physical, mechanical, and electrical condition Clean switchgear and check for tightness where applicable Perform insulation resistance testing on primary entrance switchgear Ground fault systems tested Infrared bus connections where accessible MEDIUM VOLTAGE CIRCUIT BREAKERS Clean and lubricate Verify primary and secondary contact wipe Check cell fit and element alignment Check proper operation of cubicle shutters Measure contact resistance Perform insulation resistance Operate the breaker electrically and mechanically Visual and mechanical inspection PROTECTIVE RELAYS Inspect relays for mechanical or moisture damage Perform all settings in accordance with set points Check alignment, connections, and tap plugs Perform pickup on each operating element Perform timing test at 2 points on the time dial curve Compare settings to most recent coordination study Normal Electrical System Site Primary Distribution (Bldg. 23) (2) 25kV, 600A Fused Switches (2) 5000kVA, 25kV/4160V Oil Filled Transformers ( TA & TB ) (4) Relay sets (26,63G,63SP, 71) (2) 4160V, 1200A Circuit Breakers (4) Relay sets (86, 47, 51N, 62, 27, 51) 4160 Switchgear Substation 2, Bus A&B (Bldg. 70) (3) 1200A Main / Tie Circuit Breaker (10) Feeder Circuit Breakers Relay testing - 5kV Switchboard (located in Switchgear room) (13) Cutler-Hammer Digitrip 3000 (50/51) (2) ABB Type (50/51) (8) ABB Type (67) (2) ABB Type (27) (6) ABB Type (87) 5KV Metal Enclosed Yard Switches (Behind Bldg. 7) (6) 4160V Primary Switches Transformers (1) 112.5kVA Padmount Transformer (Building 5, T5 ) (1) 300kVA Padmount Transformer (Building 7, T7 ) (1) 225kVA Pad mount Transformer (Building 8, T8 ) (1) 150kVA Pad mount Transformer (Building 1, TFP - Fire Pump) (1) 150kVA Pad mount Transformer (Building 20) (1) 150kVA Pad mount Transformer (Building 21) Building 1 Substation 1A (1) 4160V Primary Switch (1) 4160/480V 2000kVA Transformer (2) 1200A Circuit Breakers (main & tie) (9) 480V Circuit Breakers Substation 1B (1) 4160V Primary Switches (1) 4160/480V 2000kVA Transformer (1) 3000A Circuit Breakers (main) (8) 480V Circuit Breakers Substation 1C (2) 4160V Primary Switches (1) 4160/480V 500kVA Transformer (1) 1200A Circuit Breakers (main) (6) 480V Circuit Breakers MDPA (8) 480V Circuit Breakers Normal Switchboard A&B (15) 480V Circuit Breakers Gen A (located in Generator Cabinet) (1) 1200A Circuit Breaker (1) 400A Circuit Breaker ESBA (located in Switchgear room) (2) 1200A Circuit Breakers (7) 600A Circuit Breakers Gen B (located in Generator Cabinet) (1) 1200A Circuit Breaker (1) 600A Circuit Breaker ESBB (located in Switchgear room) (1) 400A Circuit Breaker (1) 800A Circuit Breaker (6) 600A Circuit Breakers Building 2 BUILDING 2 MV Chillers (2) 4160V Fused Switches Substation 2A (1) 4160V Primary Switches (1) 4160/480V 2000kVA Transformer (1) 3000A Circuit Breakers (main) (14) 480V Circuit Breakers Substation 2B (1) 4160V Primary Switch (1) 4160/480V 2000kVa Transformer (3) 3000A Circuit Breakers (main) with Tie (11) 480V Circuit Breakers Gen A (located in Generator Cabinet) (1) 1200A Circuit Breaker (1) 300A Circuit Breaker ESBA (located in Switchgear room) (1) 1200A Circuit Breaker (1) 600A Circuit Breaker (5) 400A Circuit Breakers (1) 250A Circuit Breaker Gen B (located in Generator Cabinet) (1) 1200A Circuit Breaker (1) 400A Circuit Breaker ESBA (located in Switchgear room) (2) 1200A Circuit Breakers with Tie (1) 600A Circuit Breaker (4) 400A Circuit Breakers (1) 250A Circuit Breakers (1) 100A Circuit Breakers Building 3 Building 3 Sub 1 (2) 4160V Primary Switches (1) 4160/480V 1500kVA Transformer (2) 3000A Circuit Breaker (main) with Tie (14) 480V Circuit Breakers Building 3 Sub 2 (2) 4160V Primary Switches (1) 4160/480V 1500kVA Transformer (1) 3000A Circuit Breaker (main) (177) 480V Circuit Breakers 3-EG-1 (located in Generator Cabinet) (1) 1800A Circuit Breaker (1) 600A Circuit Breaker 3-EG-2 (located in Generator Cabinet) (1) 2500A Circuit Breaker (1) 1200A Circuit Breaker (1) 600A Circuit Breaker 3-ESWBD (located in Switchgear room) (3) 1800A Circuit Breakers (1) 1000A Circuit Breaker (1) 800A Circuit Breaker (1) 600A Circuit Breaker (1) 400A Circuit Breaker (1) 300A Circuit Breaker Building 8 275kW GEN (located in Generator Cabinet) (1) 400A Circuit Breaker Building 20 450kW GEN (located in Generator Cabinet) (1) 800A Circuit Breaker Building 21 200kW GEN (located in Generator Cabinet) (1) 400A Circuit Breaker
Web Link: SAM.gov Permalink
(https://sam.gov/opp/05a4e48d8617478b8ed50ade8fc83e9c/view)
Place of Performance: Address: 1400 VFW Parkway, West Roxbury 02132, USA; Zip Code: 02132; Country: USA
Record: SN06602911-F 20230301/230227230112 (samdaily.us)
Source: SAM.gov Link to This Notice
(may not be valid after Archive Date)

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J -- Triannual Electrical Testing