SOLICITATION NOTICE
S -- 693-23-1-585-0006 | Scrub Automation WBVAMC - Surgical Services (VA-23-00024670)
- Notice Date
- 3/21/2023 10:28:58 AM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 812332
— Industrial Launderers
- Contracting Office
- 244-NETWORK CONTRACT OFFICE 4 (36C244) PITTSBURGH PA 15215 USA
- ZIP Code
- 15215
- Solicitation Number
- 36C24423Q0522
- Response Due
- 3/30/2023 9:00:00 AM
- Archive Date
- 04/29/2023
- Point of Contact
- Derrick L. Maruski, Contract Specialist, Phone: 412-638-9198
- E-Mail Address
-
Derrick.Maruski2@va.gov
(Derrick.Maruski2@va.gov)
- Awardee
- null
- Description
- Combined Synopsis/Solicitation Notice Page 3 of 3 Combined Synopsis/Solicitation Notice Page 1 of 3 This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. The solicitation number is 36C24423Q0522 and is issued as a request for quotation (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-02 dated 03/16/2023. This solicitation is being posted as UNRESRICTED and the associated NAICS code 812332 has a small business size standard of $41.5 Million. The FSC/PSC is S209. STATEMENT OF WORK Title of Project: Surgical Scrub Dispensing Services Background: The Wilkes-Barre VA Medical Center (WBVAMC) has a recurrent need for surgical scrubs cleaning and management services that are hygienically clean and managed within the required guidelines listed in this Statement of Work (SOW). This requirement is intended as a long-term solution to satisfy the continuous need to keep a stable, safe healthcare environment for the care of the Veteran-patient. Objective: The primary objective is to deliver and provide the necessary material and to render the service required to accomplish the vision of this acquisition by: Addressing the cleaning service and proper management of the surgical scrub supply for sterile areas. The removal of foreign material (e.g., soil, and organic material) from scrub supply using high-level disinfection and sterilization process. Also, provide cleaned with no stained, marked, tinted, or any other foreign material that did not come with the original fabric of the surgical scrubs. Following guidelines established in Section XI. Applicable Publications and Forms of the Statement of Work. Support the VHA Directive 1850.04 Employee Uniforms; to comply with VA Policies while providing the services; and to provide a safe and professional environment to the WBVAMC community. Scope of Work: The contractor must provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to manage the required garments, weekly pick-up, cleaning, weekly drop off and restocking of cotton/polyester blend scrub uniforms and scrub jackets for the WBVAMC as defined in this Scope of Work. This is a linen service and management requirement. The contractor must perform to the standards in this contract. Performance Period: To support the need for WBVAMC the length for this contract must be a base year and 4 option years. Base period: May 1, 2023 April 30, 2024 Option period 1: May 1, 2024 April 30, 2025 Option period 2: May 1, 2025 April 30, 2026 Option period 3: May 1, 2026 April 30, 2027 Option period 4: May 1, 2027 April 30, 2028 Nature of Contract: Firm Fixed Price Evaluation of quotes against this solicitation shall be based on the procedures described under FAR 13.106-2 Evaluation of quotations or offers. General Requirement: Description Not to Exceed Quantity Scrub Dispenser System to service the following quantities on a weekly basis to include Disinfected, and Cleaned Units: Number of dispensers to be determined based on the weekly quantities Scrub Top 2,000/week Scrub Bottom 2,000/week Scrub Jacket 1,000/week N/A Technical Requirements: The Contractor must be capable of providing hygienically clean scrubs. The Contractor must be capable of providing individually folded garments. The Contractor must have a management system that uses UHF RFID-chipped garments to determine lifecycle of the garments for replacement. The Contractor must be capable of delivering disinfected and cleaned scrub within 24 hours to the Wilkes-Barre VAMC. The Contractor must have the ability to track weekly use of garments and provide a report of items serviced upon request. The Contractor must have the capability to confirm items received for cleaning and reply to the Contracting Officer Representative or delegates with 48 hours of the items were picked up for cleaning. General Requirements Specific Tasks: Contractor shall UHF RFID-chip each item to maintain precise management of Wilkes-Barre VAMC purchased garments in accordance with contractor s regular business practices. Contractor shall restock clean items, and empty out soiled items located in designated government owned lockers/bins. Contractor shall launder scrubs to infection control standards listed in Section (X)(E) of this document. Contractor must provide a one for one exchange on the next delivery day (e.g., If the contractor picked up 1,000 units for cleaning, must return 1,000 cleaned units on the next delivery day). Each item shall be individually folded. Contractor shall sort linens and stock all items into government leased lockers/bins. Contractor shall track the weekly use of garments and provide a report of what items have been serviced to the COR Bi-weekly. Contractor shall have the ability to custom tailor garments to fit staffing sizing needs and requirements. Contract Manager: The contractor must provide a contract manager who must be responsible for the performance of the work. The name of this person, and an alternate or alternates, who must act for the contractor when the manager is absent, must be designated in writing to the contracting officer. The contract manager or alternate must have full authority to act for the contractor on all contract matters relating to daily operation of this contract The contract manager and alternate or alternates must be able to read, write, speak, and understand the English language. Security requirements: All contractor employees performing tasks related to this SOW, while on Wilkes-Barre VAMC property, shall have proper valid identification. All applicable background checks must be completed before contractor employees may begin work. Hours of Operation: The contractor must perform the tasks as required by the SOW under this contract during the following hours: Monday through Friday between 7:30am and 2:30pm unless other time is specified. Holidays: Delivery of scrubs shall not occur on Federal holidays. Should a delivery be regularly scheduled on a holiday, the delivery shall occur on the working day prior to the holiday. The date of observance by the Federal Government of the following holidays: Memorial Day (Last Monday in May) Independence Day (4th of July). When such holiday falls on first non-workday, the preceding workday will be considered a holiday. When such holiday falls on the second non-workday, the next workday will be considered a holiday. A special event, or adjusted work hours: If circumstances should arise wherein the contractor desires a different work schedule as required in Section X.C. Hours of Operation above, the contractor must request the same in writing. Submit a written request to the government Contracting Officers Representative (COR) a minimum of 72 hours before the requested adjusted work schedule. Infection Control: Care must be taken to contain pathogens during transport (separation of clean from soiled), efforts to avoid cross contamination between soiled and clean and use of a consistent thorough wash process. A quality assurance program to ensure life of textile is not exceeded per manufacture recommendations. Contractor must provide in their technical Capability Statement or other method, so lifecycle is clear. As well as once the lifecycle is met, if we will be charged for a replacement. Transportation of any linens/scrubs shall be handled in accordance with industry best practice to ensure that they remain hygienically clean. This includes the use of a truck dedicated to healthcare transport. Invoicing: Invoices shall be submitted electronically as per the contract. For the assurance of proper payment, all invoices shall have requisition number/order number, company name, address, DUNS number, invoice number, and invoice date. The offeror should attach a copy of the Purchase Order / Contract to their invoice(s). Applicable Publications and Forms: Publications and forms that apply to the (SOW) are listed below. The publications and forms have been designated as either mandatory or informational. The contractor is obligated to follow those publications and use those forms designated as mandatory to the extent specified in other sections of this (SOW). The contractor must be guided by those publications or use those forms designated as informational to the extent necessary to accomplish requirement in this (SOW). ANSI/AAMI ST65: 2000, Processing of reusable surgical textiles for use in health care facilities U.S. Department of Health and Human Services, Centers for Disease Control and Prevention (CDC), Guidelines for Environmental Infection Control in Health-Care Facilities, Recommendations of CDC, and the Healthcare Infection Control Practices Advisory Committee (HICPAC), Atlanta, GA, 2003 Textile Rental Service Association (https://www.trsa.org), similar to HLAC The healthcare Laundry Accreditation Council (HLAC) is an accreditation given for appropriate training, transport, and practice (http://www.hlacnet.org/). The Hohenstein laboratory quality program (http://www.hohenstein.com/en/home/home.xhtml). Contractor Furnished Items and Services Except for those items, services, or commodities specifically stated in section 3 as government furnished, the contractor must furnish everything needed to perform this contract according to all its terms. Delivery Requirements: Contractor shall provide all Delivery Orders for scrubs pickups and deliveries on Monday and Thursday in a weekly basis, except, if additional pickup is needed and requested by the COR. Delivery to the facility shall be coordinated at least 72 hours before the required delivery date with the Environmental Management Services office. Delivery location must be to the Wilkes-Barre VA Medical Center located at 1111 East End Blvd., Wilkes-Barre, PA 18711 B.2 PRICE/COST SCHEDULE ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 12.00 MO __________________ __________________ Scrub, Pant Jade Multiple sizes for Surgical Service. 2000 per week. Contract Period: Base POP Begin: 05-01-2023 POP End: 04-30-2024 0002 12.00 MO __________________ __________________ Scrub, Top Jade Multiple sizes for Surgical Services. 2000 per week. Contract Period: Base POP Begin: 05-01-2023 POP End: 04-30-2024 0003 12.00 MO __________________ __________________ Warmup, Jacket Jade Multiple sizes for Surgical Services. 1000 per week. Contract Period: Base POP Begin: 05-01-2023 POP End: 04-30-2024 0004 12.00 MO __________________ __________________ Scrub Dispensing System. Contract Period: Base POP Begin: 05-01-2023 POP End: 04-30-2024 1001 12.00 MO __________________ __________________ Scrub, Pant Jade Multiple sizes for Surgical Service. 2000 per week. Contract Period: Option 1 POP Begin: 05-01-2024 POP End: 04-30-2025 1002 12.00 MO __________________ __________________ Scrub, Top Jade Multiple sizes for Surgical Services. 2000 per week. Contract Period: Option 1 POP Begin: 05-01-2024 POP End: 04-30-2025 1003 12.00 MO __________________ __________________ Warmup, Jacket Jade Multiple sizes for Surgical Services. 1000 per week. Contract Period: Option 1 POP Begin: 05-01-2024 POP End: 04-30-2025 1004 12.00 MO __________________ __________________ Scrub Dispensing System. Contract Period: Option 1 POP Begin: 05-01-2024 POP End: 04-30-2025 2001 12.00 MO __________________ __________________ Scrub, Pant Jade Multiple sizes for Surgical Service. 2000 per week. Contract Period: Option 2 POP Begin: 05-01-2025 POP End: 04-30-2026 2002 12.00 MO __________________ __________________ Scrub, Top Jade Multiple sizes for Surgical Services. 2000 per week. Contract Period: Option 2 POP Begin: 05-01-2025 POP End: 04-30-2026 2003 12.00 MO __________________ __________________ Warmup, Jacket Jade Multiple sizes for Surgical Services. 1000 per week. Contract Period: Option 2 POP Begin: 05-01-2025 POP End: 04-30-2026 2004 12.00 MO __________________ __________________ Scrub Dispensing System. Contract Period: Option 2 POP Begin: 05-01-2025 POP End: 04-30-2026 3001 12.00 MO __________________ __________________ Scrub, Pant Jade Multiple sizes for Surgical Service. 2000 per week. Contract Period: Option 3 POP Begin: 05-01-2026 POP End: 04-30-2027 3002 12.00 MO __________________ __________________ Scrub, Top Jade Multiple sizes for Surgical Services. 2000 per week. Contract Period: Option 3 POP Begin: 05-01-2026 POP End: 04-30-2027 3003 12.00 MO __________________ __________________ Warmup, Jacket Jade Multiple sizes for Surgical Services. 1000 per week. Contract Period: Option 3 POP Begin: 05-01-2026 POP End: 04-30-2027 3004 12.00 MO __________________ __________________ Scrub Dispensing System. Contract Period: Option 4 POP Begin: 05-01-2027 POP End: 04-30-2028 4001 12.00 MO __________________ __________________ Scrub, Pant Jade Multiple sizes for Surgical Service. 2000 per week. Contract Period: Option 4 POP Begin: 05-01-2027 POP End: 04-30-2028 4002 12.00 MO __________________ __________________ Scrub, Top Jade Multiple sizes for Surgical Services. 2000 per week. Contract Period: Option 4 POP Begin: 05-01-2027 POP End: 04-30-2028 4003 12.00 MO __________________ __________________ Warmup, Jacket Jade Multiple sizes for Surgical Services. 1000 per week. Contract Period: Option 4 POP Begin: 05-01-2027 POP End: 04-30-2028 4004 12.00 MO __________________ __________________ Scrub Dispensing System. Contract Period: Base POP Begin: 05-01-2023 POP End: 04-30-2024 GRAND TOTAL __________________ The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services The following subparagraphs of FAR 52.212-5 are applicable: (b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [X] (1) 52.203 6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655). [X] (4) 52.204 10, Reporting Executive Compensation and First-Tier Subcontract Awards (JUN 2020) (Pub. L. 109 282) (31 U.S.C. 6101 note). [X] (8) 52.209 6, Protecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C. 6101 note). [X] (12) 52.219 4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a). [X] (16) 52.219-8, Utilization of Small Business Concerns (OCT 2022) (15 U.S.C. 637(d)(2) and (3)). [X] (22) (i) 52.219 28, Post-Award Small Business Program Representation (OCT 2022) (15 U.S.C. 632(a)(2)). [X] (27) 52.222-3, Convict Labor (June 2003) (E.O. 11755). [X] (29) 52.222-21, Prohibition of Segregated Facilities (APR 2015). [X] (30)(i) 52.222 26, Equal Opportunity (SEP 2016) (E.O. 11246). [X] (31)(i) 52.222 35, Equal Opportunity for Veterans (JUN 2020) (38 U.S.C. 4212). [X] (32)(i) 52.222 36, Equal Opportunity for Workers with Disabilities (JUN 2020) (29 U.S.C. 793). [X] (33) 52.222 37, Employment Reports on Veterans (JUN 2020) (38 U.S.C. 4212). [X] (34) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) (E.O. 13496). [X] (35)(i) 52.222-50, Combating Trafficking in Persons (NOV 2021) (22 U.S.C. chapter 78 and E.O. 13627). [X] (36) 52.222-54, Employment Eligibility Verification (MAY 2022). (E. O. 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial products or commercial services as prescribed in FAR 22.1803.) [X] (44) 52.223 18, Encouraging Contractor Policies to Ban Text Messaging While Driving (JUN 2020) (E.O. 13513). [X] (51) 52.225-13, Restrictions on Certain Foreign Purchases (FEB 2021) (E.O.'s, proclamations, and statutes administered by the Office of Foreign Assets Control of the Department of the Treasury). [X] (55) 52.229 12, Tax on Certain Foreign Procurements (FEB 2021). [X] (58) 52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332). (c) The Contractor shall comply with the FAR clauses in this paragraph (c), applicable to commercial services, that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services: [X] (1) 52.222-41, Service Contract Labor Standards (AUG 2018) (41 U.S.C. chapter 67). [X] (2) 52.222-42, Statement of Equivalent Rates for Federal Hires (MAY 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67). [X] (3) 52.222-43, Fair Labor Standards Act and Service Contract Labor Standards Price Adjustment (Multiple Year and Option Contracts) (AUG 2018) (29 U.S.C. 206 and 41 U.S.C. chapter 67). [X] (7) 52.222-55, Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022). [X] (8) 52.222-62, Paid Sick Leave Under Executive Order 13706 (JAN 2022) (E.O. 13706). 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999) 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000) 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS (OCT 2021) (DEVIATION) SUPPLEMENTAL INSURANCE REQUIREMENTS VAAR 852.212-70 PROVISIONS AND CLAUSES APPLICABLE TO VA ACQUISITION OF COMMERCIAL ITEMS (APR 2020) (a) The Contractor agrees to comply with any provision or clause that is incorporated herein by reference to implement agency policy applicable to acquisition of commercial items or components. The following provisions and clauses that have been checked by the Contracting Officer are incorporated by reference. [X] 852.203 70, Commercial Advertising. [X] 852.215 70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors. [X] 852.215 71, Evaluation Factor Commitments. [X] 852.232 72, Electronic Submission of Payment Requests. [X] 852.233 70, Protest Content/Alternative Dispute Resolution. [X] 852.233 71, Alternate Protest Procedure. VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) FAR Number Title Date 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS JUN 2020 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER MAY 2011 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE OCT 2018 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE AUG 2020 52.228-5 INSURANCE WORK ON A GOVERNMENT INSTALLATION JAN 1997 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS NOV 2021 CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS The following wage determination applies to this solicitation and resultant contract: Wage Determination No.: 2015-4239 Revision No.: 21 Date Of Last Revision: 12/27/2022 SOLICITATION PROVISIONS 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) 52.216-1 TYPE OF CONTRACT (APR 1984) The Government contemplates award of a Firm-Fixed-Price contract resulting from this solicitation. 52.233-2 SERVICE OF PROTEST (SEP 2006) Protests, as defined in section 33.101 of the Federal Acquisition Regulation, that are filed directly with an agency, and copies of any protests that are filed with the Government Accountability Office (GAO), shall be served on the Contracting Officer (addressed as follows) by obtaining written and dated acknowledgment of receipt from: Mailing Address: Department of Veterans Affairs Network Contracting Office 4 VA Medical Center Heinz Campus ATTN: Derrick L .Maruski 1010 Delafield Road Pittsburgh, PA 15215 (b) The copy of any protest shall be received in the office designated above within one day of filing a protest with the GAO. 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) FAR Number Title Date 52.204-7 SYSTEM FOR AWARD MANAGEMENT OCT 2018 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING AUG 2020 52.229-11 TAX ON CERTAIN FOREIGN PROCUREMENTS NOTICE AND REPRESENTATION JUN 2020 852.215-72 NOTICE OF INTENT TO RE-SOLICIT OCT 2019 (End of Addendum to 52.212-1) All quotes shall be sent to the contract specialist Derrick.Maruski2@va.gov Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. Options will be evaluated at time of award The following are the decision factors: Price, Past performance, and Technical The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provision is incorporated into 52.212-1 as an addendum to this solicitation: FAR 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (Nov 2021) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition Is set aside for small business and has a value above the simplified acquisition threshold; or Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value. (b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show (1) The solicitation number; (2) The time specified in the solicitation for receipt of quotations; (3) The name, address, and telephone number of the quoter; A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) ""Remit to"" address, if different than mailing address; (8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically); (9) Acknowledgment Request for Quotation amendments; (10) Past performance will not be considered in simplified acquisition procurements. (11) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to (9), and accept the terms and conditions of the solicitation may be excluded from consideration. (c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 30 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation. (d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender s request and expense, unless they are destroyed during testing. (e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately. (f) Late submissions, revisions, and withdrawals of quotes. (1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes are due. (2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is ""late"" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition. (3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public s best interest. The Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest priced quotation. (h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation. (1) Availability of requirements documents cited in the solicitation. (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925, Facsimile (202) 619-8978. (ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee. (2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites: (i) ASSIST ( https://assist.dla.mil/online/start/). (ii) Quick Search ( http://quicksearch.dla.mil/). (3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by- (i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm); (ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or (iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462. (4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. (j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).) The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation ""Unique Entity Identifier"" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a Government contract when contacting the entity designated at www.sam.gov for establishing the UEI. (k) [Reserved] (l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this so...
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- Place of Performance
- Address: Department of Veterans Affairs Wilkes-Barre VA Medical Center 1111 East End Boulevard Wilkes-Barre, PA 18711, USA
- Country: USA
- Country: USA
- Record
- SN06625056-F 20230323/230321230105 (samdaily.us)
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