SOURCES SOUGHT
R -- AHBPCE - HR Support Services
- Notice Date
- 5/30/2023 5:02:12 AM
- Notice Type
- Sources Sought
- NAICS
- 541612
— Human Resources Consulting Services
- Contracting Office
- 242-NETWORK CONTRACT OFFICE 02 (36C242) ALBANY NY 12208 USA
- ZIP Code
- 12208
- Solicitation Number
- 36C24223Q0586
- Response Due
- 6/9/2023 9:00:00 AM
- Archive Date
- 08/08/2023
- Point of Contact
- RUSSIN, LEVI, CONTRACTING OFFICER, Phone: (518) 626-6757
- E-Mail Address
-
Levi.Russin@va.gov
(Levi.Russin@va.gov)
- Awardee
- null
- Description
- Sources Sought Notice This is a Sources Sought Notice (a) The Government does not intend to award a contract on the basis of this Sources Sought or to otherwise pay for the information solicited. (b) Although ""proposal,"" ""offeror,"" contractor, and ""offeror"" may be used in this sources sought notice, any response will be treated as information only. It shall not be used as a proposal. The Government is seeking information for market research purposes only. (c) Any information received from a contractor in response to this Sources Sought may be used in creating a solicitation. Any information received which is marked with a statement, such as ""proprietary"" or ""confidential,"" intended to restrict distribution will not be distributed outside of the Government, except as required by law. (d) This Sources Sought is issued by VISN 2 Contracting Office in Albany, NY, for the purpose of collecting information about Human Resource Support Services at New Jersey Healthcare System. The VA is seeking to provide for this requirement as of September 1, 2023, to establish a new contract. The NAICS code identified for this requirement is 541612 Support Professional: Human Resources. The requirement is detailed in the Statement of Work section of this document. (e) Cursory market research has identified small businesses that may be able to provide for this requirement. Contractors that are able to meet the requirements in the attachment and possess an interest in performing these services, are encouraged to email a capability statement and full information to Levi Russin at Levi.Russin@va.gov. - Part of the purpose of this sources sought is to determine the viability of set aside to a specific socio-economic category(service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business). Interested parties MUST provide company/individual name, a capability statement, examples of same or similar work performed at other facilities, DUNS number and address, point of contact and social-economic. If contractor is a Service-Disabled Veteran-Owned Small Business (SDVOSB), a Veteran-Owned Small Business (VOSB), or any other special category of contractors, then contractor is responsible for providing documentation in support of this. This information will be used to determine the viability of a set aside for this requirement. If any of the requested information is not supplied with the response, this may result in the contractor not being considered in the Government s Procurement Strategy. The following information is required for determining procurement strategy and viability of sources: Set aside requirements have limitations on subcontracting. This service is located in Hudson Valley, NY. Provide your site location and supporting documentation. Given your location and proximity to the service site, how do you plan to accomplish self-performance of this work? If your intention is to subcontract work, what tasks will be performed by you as the prime contractor? What tasks will require a subcontractor due to your inability to perform them within your company? How many years experience does your company have in performing tasks of this nature, of this scope and this complexity? How many years of service do your proposed technicians have performing tasks of this nature, this scope, and this complexity? How many years does your proposed subcontractor have in performing tasks of this nature, this scope, and this complexity? How many jobs of this of this nature, of this scope and this complexity have you performed in the past five years? How many certified/licensed technicians does your company currently employ? - Contractors shall also identify any Federal Supply Schedules that may carry the desired services. - Contractors shall identify pertinent point of contact for company, contractor DUNS number for size standard and socioeconomic verification in SAM and VIP, as well as for any intended subcontractors. - Contractor shall provide 2 to 3 instances of past experience which demonstrate that they are a firm regularly engaged in this type of work, to include subcontractors for those jobs. - Contractor shall provide a listing of any teaming agreements they intend to employ in the performance of this requirement if awarded. - Contractor shall supply proof of any applicable certification or training required to meet the regulatory requirements, if applicable. - Contractors shall include any relevant comments about the Attachment(s) if applicable. Below is the Limitation on Subcontracting Certificate of Compliance Clause. Please complete this as part of your response. 852.219-77 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction. As prescribed in 819.7009(c) insert the following clause: VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION) (a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that (1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.] (i) [ ] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6. (ii) [ ] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (iii) Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-10 or VOSBs as set forth in 852.219-11. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution. (3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following: (i) Referral to the VA Suspension and Debarment Committee; (ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and (iii) Prosecution for violating section 1001 of title 18. (b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. The Contracting Officer may, at their discretion, require the Contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the Contracting Officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed. (c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed, and returned with the offeror s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award. Certification: I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror]. Printed Name of Signee: _________________________________ Printed Title of Signee: ________________________________ Signature: ______________________________________________ Date: ___________________________________________________ Company Name and Address: _______________________________ _________________________________________________________ (End of clause) PERFORMANCE WORK STATEMENT HR Services - Airborne Hazards and Burn Pits Center of Excellence New Jersey Healthcare System BACKGROUND: The AHBPCE, located at the New Jersey War Related Illness and Injury Study Center, was officially recognized by Congress and the President in Public Law 115-929 as a VA Center of Excellence in May 2019. The Center focuses primarily on the following four areas: 1) Clinical and translational research related to airborne hazards and burn pits, 2) Specialized evaluations and diagnostic approaches to unexplained shortness of breath and other respiratory conditions, 3) Detection of emerging patterns in health conditions using data from the Airborne Hazards and Open Burn Pit Registry (AHOBPR), and 4) Education that involves developing and disseminating best practices that can improve health outcomes for Veterans. Due to passage of the recent Sergeant First Class Heath Robinson Honoring Our Promise to Address Comprehensive Toxics Act of 2022 (PACT Act), there is increased attention on the Center s research and an increasing volume of inquiries from Veterans who would like to participate in AHOBPR, complete clinical evaluations and better understand their respiratory conditions. In order to meet this growing demand, AHBPCE currently has an urgent need for assistance with HR processes including development of position descriptions/functional statements and preparation of recruitment requests. SCOPE: The Vendor shall be able to perform a range of activities to support recruitment activities, including i) preparing Resource Committee requests, ii) drafting position descriptions/functional statements and further developing based on SME review, iii) preparing recruitment requests, and iv) interacting with HR to ensure that requests are in review for approvals. The Center requires assistance with organizational chart development, development of position descriptions/functional statements and preparation of recruitment requests. 5. Period of Performance: The period of performance is one 12-month base period and two 12-month option periods. Performance shall start one month following the date of award. 6. Place of Performance: Work will be performed offsite at the contractor s facility for successful completion of required deliverables. Virtual meetings will be held at least weekly, along with a project kick-off and close-out meetings, lasting approximately 60 minutes each. Any additional meetings will be scheduled as needed. Meetings will be virtual using the Microsoft Teams or similar platform. Contractor must work within the VA secured electronic environment (Teams, SharePoint, etc.) to facilitate communications. 9. General Requirements: The deliverables specified herein include organizational chart development, preparation of Resource Committee requests, development of position descriptions/functional statements, preparation of recruitment requests, assistance with focused recruitment (advertisements, events), serving as liaison with Rutgers University to develop joint recruitment offers, and conducting internal salary surveys. Efforts shall include the development of a strategic plan which builds on recruitment efforts to date and is consistent with Center priorities for staffing and four areas of focus mentioned above. The Government will provide clarification on recommendations, requirements, templates, standards, and guidelines on all deliverables when clarification is not provided in this SOW prior to any action taken by the contractor. All work products developed by the contractor (formal and informal deliverables) shall become the property of the Government. The contractor shall coordinate with the Contracting Officer Representative (COR) to schedule a Project Kick-Off Meeting with key staff; the VA PM and advisory group prior to commencing work. The contractor personnel shall also complete standard administrative tasks (e.g., background investigation forms, staff roster, mandatory training) as required. The contractor shall prepare and submit progress reports to the COR and the VA PMs. Monthly status reports shall be accompanied by a copy of that month s invoice itemized by deliverable, as applicable. Progress reports shall include a narrative review of work accomplished during the reporting period itemized by project, significant events, problem areas, anticipated activity for the next reporting period, description of any travel or unique services provided, and other relevant information. The contractor shall regularly participate in contract management meetings TBD. The contractor shall work with the VA COR to prepare the meeting agenda and prepare summary notes. Meetings will also be held to gather input from subject matter experts (SME), identify their needs, and translate the strategic communication plan into action. Reports, meeting agendas, and draft/final deliverables will be saved and tracked on the VA network using SharePoint and Microsoft Teams. The contractor shall provide the specific deliverables described below within the performance period of the resulting contract. An outline for each product shall be created for review prior to developing content. All content shall be provided in draft and be subject to two rounds of revisions. Once written content is approved, layout and design can proceed again with two rounds of revisions. Where a written milestone deliverable is required in draft form, the VA COR and lead technical contact will complete a review of the draft deliverable and provide feedback within ten business days from date of receipt. The VA COR will provide approval for each final deliverable, or rejection of the final deliverable with summary reasons in writing within five business days. 10 Tasks 10.1 Task Deliverables: Project Management 10.1.1. The vendor shall develop a project plan that outlines the overall strategic approach to the requested work. The plan should address: Deliverables and deadlines Resources needed Roles and responsibilities Monthly progress reports Weekly teleconferences VA will review the proposed project plan and return it to the contractor within two weeks with comments and any adjustments that might need to be made. For initial drafts of other deliverables, VA will provide comments within 10 days of draft receipt. 10.2 Task Deliverables: Organizational Chart Review 10.2.1 Review current organizational chart to understand the structure of WRIISC and AHBPCE, and how staffing aligns with the Center s priorities. 10.2.2 Collaborate with SMEs to plan for new positions based on Center s priorities and update organizational chart as needed. 10.2.3 Conduct internal salary surveys for analysis as needed. 10.3. Task Deliverables: Preparation of Resource Committee Requests 10.3.1 Assist with preparing Resource Committee requests for planned new positions, including collecting position details from SMEs and summarizing information required for approval. The Center expects to prepare such requests for up to 25 positions. 10.4 Task Deliverables: Development of Position Descriptions/Functional Statements 10.4.1 Based on the Center s needs and in collaboration with SMEs, draft Position Descriptions/Functional Statements for new positions. The Center expects to draft Position Descriptions/Functional Statements for up to 25 new positions. 10.4.2 Review HR and SME feedback to revise Position Descriptions/Functional Statements as needed, in order to meet the necessary requirements for HR s approval. 10.4 Task Deliverables: Recruitment Requests 10.4.1 Assist with preparing required forms to be submitted in the Manager Self Service (MSS) portal for recruitment requests, including Job Analysis, Rating Criteria Summary, and Recruitment Checklists. Draft language and collect SME feedback and signatures as needed. The Center expects to prepare such requests for up to 25 new positions. 10.5 Task Deliverables: Focused Recruitments 10.5.1 Plan for targeted recruitment via advertisements (e.g. flyers, emails) and events (e.g. career fairs, informational sessions). Serve as liaison with Rutgers University to develop joint recruitment offers. 11. Personnel: Certain skilled experience professional and/or technical personnel are essential for accomplishing the work to be performed and provide the greatest value. These are defined as key personnel and are those persons the contractor identifies and those whose résumés are submitted. The Contractor agrees that the key personnel roles shall not be removed, diverted, or replaced from work without coordination with the CO and COR. The following labor categories are defined as Key Personnel Roles: Senior Human Resources Specialist Reviews current vacant positions and staffing needs. Develops Position Descriptions/Functional Statements in accordance with staffing needs and follows HR processes for approval. Assists in submitting recruitment requests in order to fill vacancies. Process Improvement Specialist (Level III) Assists in reviewing current recruitment processes and identifies potential areas for improvement. Additional labor categories to be utilized but not identified as key personnel: Administrative Support Professional(s): The support professional may serve to facilitate meetings, prepare invoices, procure products and other associated administrative tasks.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/7487c5a2c9e548ca8f7a05e77bcfb001/view)
- Place of Performance
- Address: Department of Veterans Affairs New Jesey Healthcare System
- Record
- SN06698548-F 20230601/230530230123 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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