SOLICITATION NOTICE
65 -- Pyxis Pharmacy Upgrade Buffalo VA Medical Center
- Notice Date
- 6/27/2023 7:54:02 AM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 339112
— Surgical and Medical Instrument Manufacturing
- Contracting Office
- 242-NETWORK CONTRACT OFFICE 02 (36C242) ALBANY NY 12208 USA
- ZIP Code
- 12208
- Solicitation Number
- 36C24223Q0883
- Response Due
- 7/11/2023 1:00:00 PM
- Archive Date
- 08/10/2023
- Point of Contact
- Sam A DeMuzio, Contract Specialist, Phone: (585)393-7735
- E-Mail Address
-
sam.demuzio@va.gov
(sam.demuzio@va.gov)
- Small Business Set-Aside
- SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- Awardee
- null
- Description
- The Department of Veterans Affairs Western New York Healthcare System located at 3495 Bailey Avenue, Buffalo, NY 14215 has a requirement to upgrade all Pyxis Medstations to a Windows-supported operating system. The current units run a Windows 7 operating system. This is a Combined Synopsis Solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 and 13.5, as supplemented with additional information included in this solicitation. This announcement constitutes the only solicitation. Quotes are being requested and a written solicitation will not be issued. Interested Contractors that respond to this Combined Synopsis Solicitation must provide evidence that they are able to meet all the requirements identified herein. This requirement is being solicited unrestricted. The proposed contract action is for supplies for which the Government intends to solicit competitive offers to award a firm fixed price contract. Interested Contractors may submit offers, and all eligible offers received prior to the date listed in SAM.gov shall be considered by the Government. The NAICS code for this requirement is 339112 and the size standard is 1000 Employees. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2023-03. Only emailed proposals received directly from the offeror shall be considered. Title: VA Western New York Healthcare System (VAWNYHS) procurement of an operating systems upgrade for all Pyxis Medstations at VAWNYHS. Background: The VAWNYHS, as per HTM program office, requirement must upgrade all Pyxis Medstations to a Windows-supported operating system. The current units run a Windows 7 operating system and despite this still being OEM supported, it cannot receive vulnerability patches and updates produced by Windows. If this system were to be compromised, it would directly impact patient care by degrading the efficiency with which medication can be delivered. Scope: The scope of this procurement is to ensure the effective provision of medication to the patients of the VAWNYHS. To warrant this can continue for the foreseeable future, the Medstations which control inventory of these medications must be running an operating system that can be updated, patched, and remediated in response to cyber-security vulnerabilities. Specific Tasks: The proposed purchase will include a new internal computer system to be installed to be compatible with the upgraded operating systems. This will be installed on the following units: Twenty-eight (28) Pyxis Medstation ES Seveteen (17) Pyxis Anesthesia System ES All systems must be running Windows 10 LTSC 2021 (version 21H2) after the upgrade is complete. All MAC addresses of new network interface cards must be provided at least one week before delivery so they can be whitelisted, if these are to change as part of upgrade. Network scheme must remain the same despite hardware changes. VAWNYHS HTM can provide the current network scheme as needed. All systems must be configured for automatic updates from the VA HTM MDUS server during configuration. This will be coordinated by VAWNYHS and vendor technicians. All systems must have VA SMAK toolkit installed for device reporting during configuration. This will be coordinated between VAWNYHS HTM and vendor technicians. All equipment must be configured and ready for patient use at acceptance of delivery. This includes all necessary electrical safety testing and performance verification service reports being provided to VAWNYHS HTM. Additional Biomedical Engineering Requirements: The offering vendor shall provide warranty against defects and non-abuse failures for one (1) year from acceptance of delivery of equipment. Device design should prevent misinterpretation of displays and control settings. The controls (i.e., switches, knobs, etc.) should be visible and clearly identified, and their functions should be self-evident The offering vendor certifies that the proposed equipment shall withstand normal hospital power interruptions, including generator testing, without manual intervention and that normal device operation will be restored automatically, without loss of data, once power is restored. The offering vendor shall specify and provide power conditioning if required. The offering vendor shall confirm that the performance of the proposed patient equipment shall not be affected by EMI radiated or conducted through the power lines from another device. The offering vendor shall provide a listing of all Recalls, Safety Alerts, and Field Engineering Change notices pertaining to the proposed equipment over the past 24 months. Cleaning and disinfecting protocols for the proposed equipment shall be provided and demonstrated to staff by the offering vendor. A list of acceptable cleaning and disinfecting chemicals shall be included with the purchase of the proposed equipment. The offering vendor shall provide two copies of all service literature, including any necessary service and maintenance software, keys, and or passwords (in accordance with: 21-CFR 820.170(a), NFPA99 (2012 edition) Chapter 10.5.3, VAAR 852.211-70, and the VA NAC AS3000 clause) for PIC iX Rev. C. The offering vendor shall provide onsite clinical user education/training for applicable clinical staff. Clinical Education should include all shifts/work hours for each department (this includes standard shifts and overtime shifts). Clinical Education should be coordinated with the VA Education Department and Nurse Managers of each department. 4.9 Records Management language to be included in all contracts: Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format (paper, electronic, etc.) or mode of transmission (email, fax, etc.) or state of completion (draft, final, etc.). No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. Performance Monitoring: Contact with the vendor will continue after the equipment is purchased and setup to ensure systems are working correctly. Biomedical Engineering will ensure all hardware and software is setup correctly and working properly as part of the acceptance process. Security Requirements: The offering vendor shall comply with VAWNYHS rules concerning entering and working within the requested department s environment. The offering vendor shall work with VAWNYHS Biomedical Engineering and the end users to schedule equipment installation and implementation. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). N/A Other Pertinent Information or Special Considerations: Identification of Potential Conflicts of Interest (COI) - No potential conflicts of interests have been identified. Inspection and Acceptance Criteria: Biomedical Engineering will ensure all hardware and software is setup correctly and working properly as part of the acceptance process. Biomedical Engineering will consult with the end users about any potential issues before completing the acceptance process. A signed service report that verifies system is validated, ready for use, must be presented to Biomedical Engineering before acceptance. LIST OF EQUIPMENT Serial Number Proposed Location Product ID Rx/Prs Product Name P.Drws Tr.Type QTY 15031498 10A 323 Rx MESR6B--0H--0N3U0M0B3V MEDSTATION,ES,MAIN,6DR 6 UPK 1 15031497 10C 323 Rx MESR2B--0H--0N1U0M0B1V MEDSTATION,ES,MAIN,2DR 2 UPK 1 15032145 210C 327 MES A--1A1N0P3M0B PYXIS ANESTHESIA SYSTEM ES 1 UPK 1 15032146 213C 327 MES A--1A1N0P3M0B PYXIS ANESTHESIA SYSTEM ES 1 UPK 1 15032147 214C-215C 327 MES A--1A1N0P3M0B PYXIS ANESTHESIA SYSTEM ES 1 UPK 1 15032148 216C 327 MES A--1A1N0P3M0B PYXIS ANESTHESIA SYSTEM ES 1 UPK 1 15032149 220C 327 MES A--1A1N0P3M0B PYXIS ANESTHESIA SYSTEM ES 1 UPK 1 15031499 220CMED 323 Rx MESR2B--0H--0N2U0M0B0V MEDSTATION,ES,MAIN,2DR 2 UPK 1 15032150 223C 327 MES A--1A1N0P3M0B PYXIS ANESTHESIA SYSTEM ES 1 UPK 1 15032151 225C 327 MES A--1A1N0P3M0B PYXIS ANESTHESIA SYSTEM ES 1 UPK 1 15032152 228C 327 MES A--1A1N0P3M0B PYXIS ANESTHESIA SYSTEM ES 1 UPK 1 15032153 233C 327 MES A--1A1N0P3M0B PYXIS ANESTHESIA SYSTEM ES 1 UPK 1 15031500 5C 323 Rx MESR6B--0H--0N3U0M0B3V MEDSTATION,ES,MAIN,6DR 6 UPK 1 15031501 7BCLINICS 323 Rx MESR2B--0H--0N1U0M0B1V MEDSTATION,ES,MAIN,2DR 2 UPK 1 15031505 8D 323 Rx MESR6B--0H--0N3U0M0B3V MEDSTATION,ES,MAIN,6DR 6 UPK 1 15031503 9A 323 Rx MESR6B--0H--0N3U0M0B3V MEDSTATION,ES,MAIN,6DR 6 UPK 1 15031504 9C 323 Rx MESR6B--0H--0N3U0M0B3V MEDSTATION,ES,MAIN,6DR 6 UPK 1 15031502 9D 323 Rx MESR6B--0H--0N3U0M0B3V MEDSTATION,ES,MAIN,6DR 6 UPK 1 15031506 ASU 323 Rx MESR2B--0H--0N1U0M0B1V MEDSTATION,ES,MAIN,2DR 2 UPK 1 15031507 CATHHOLD 323 Rx MESR2B--0H--0N1U0M0B1V MEDSTATION,ES,MAIN,2DR 2 UPK 1 15032154 CATHLAB1 327 MES A--1A1N0P3M0B PYXIS ANESTHESIA SYSTEM ES 1 UPK 1 15031508 DESK-5-6 323 Rx MESR2B--0H--0N1U0M0B1V MEDSTATION,ES,MAIN,2DR 2 UPK 1 15031509 DIALYSIS 323 Rx MESR6B--0H--0N2U0M0B4V MEDSTATION,ES,MAIN,6DR 6 UPK 1 14960313 DTC 323 Rx MESR6B--0H--0N2U0M0B4V MEDSTATION,ES,MAIN,6DR 6 UPK 1 15031521 Desk4 323 Rx MESR2B--0H--0N1U0M0B1V MEDSTATION,ES,MAIN,2DR 2 UPK 1 15031510 ED 323 Rx MESR6B--0H--0N3U0M0B3V MEDSTATION,ES,MAIN,6DR 6 UPK 1 15031522 EMPLOYEE HEALTH 323 Rx MESR2B--0H--0N1U0M0B1V MEDSTATION,ES,MAIN,2DR 2 UPK 1 15031511 EYECLINIC 323 Rx MESR6B--0H--0N0U0M0B6V MEDSTATION,ES,MAIN,6DR 6 UPK 1 15032155 GI1 327 MES A--1A1N0P3M0B PYXIS ANESTHESIA SYSTEM ES 1 UPK 1 15032156 GI2 327 MES A--1A1N0P3M0B PYXIS ANESTHESIA SYSTEM ES 1 UPK 1 15032157 GI3 327 MES A--1A1N0P3M0B PYXIS ANESTHESIA SYSTEM ES 1 UPK 1 15032158 GI4 327 MES A--1A1N0P3M0B PYXIS ANESTHESIA SYSTEM ES 1 UPK 1 15032159 GI5 327 MES A--1A1N0P3M0B PYXIS ANESTHESIA SYSTEM ES 1 UPK 1 15031512 ICU 323 Rx MESR6B--0H--0N3U0M0B3V MEDSTATION,ES,MAIN,6DR 6 UPK 1 15032160 IR 327 MES A--1A1N0P3M0B PYXIS ANESTHESIA SYSTEM ES 1 UPK 1 15031513 ONCOLOG Y 323 Rx MESR2B--0H--0N1U0M0B1V MEDSTATION,ES,MAIN,2DR 2 UPK 1 15031514 OR 323 Rx MESR6B--0H--0N3U0M0B3V MEDSTATION,ES,MAIN,6DR 6 UPK 1 14962165 OR BACKUP 327 MES A--1A1N0P3M0B PYXIS ANESTHESIA SYSTEM ES 1 UPK 1 15031515 PACU 323 Rx MESR6B--0H--0N3U0M0B3V MEDSTATION,ES,MAIN,6DR 6 UPK 1 14960314 PHARMACY 323 Rx MESR6B--0H--0N2U0M0B4V MEDSTATION,ES,MAIN,6DR 6 UPK 1 15031516 PRIMARY1 323 Rx MESR2B--0H--0N1U0M0B1V MEDSTATION,ES,MAIN,2DR 2 UPK 1 15031517 PRIMARY2 323 Rx MESR2B--0H--0N1U0M0B1V MEDSTATION,ES,MAIN,2DR 2 UPK 1 15031518 PRIMARY3 323 Rx MESR2B--0H--0N1U0M0B1V MEDSTATION,ES,MAIN,2DR 2 UPK 1 15031519 RADIOLOG Y 323 Rx MESR2B--0H--0N1U0M0B1V MEDSTATION,ES,MAIN,2DR 2 UPK 1 15031520 STRESSLA B 323 Rx MESR2B--0H--0N1U0M0B1V MEDSTATION,ES,MAIN,2DR 2 UPK 1 42620067 VA SYRACUSE RETURN TO CAREFUSION CNL 42620068 VA SYRACUSE RETURN TO CAREFUSION CNL EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price, and other factors considered. The following factors shall be used to evaluate quotations: (1) Technical or Quality (2) Price Evaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following: (1) Technical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. (2) Price: The Government will evaluate the price by adding the total of all line item prices. The Total Evaluated Price will be that sum. This is a combined synopsis solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. This combined synopsis solicitation shall result in the award of a firm fixed price contract. The provisions and clauses incorporated into this solicitation document are those in effect at the time of publication. Provisions and clauses incorporated by reference have the same force and effect as if they were given in full text. The full text of the Federal Acquisition Regulations (FAR) and Veterans Affairs Acquisition Regulations supplement (VAAR) may be accessed on the Internet at https://www.acquisition.gov/content/regulations. The North American Industry Classification System (NAICS) code is 339112 with a size standard of 1000 employees applies to this solicitation. Delivery shall be to the Buffalo VA Medical Center, 3495 Bailey Avenue, Buffalo, NY 14215. The following solicitation provisions and contract clauses apply: 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-DISABLED VETERAN-OWNED SMALL BUSINESSES (NOV 2022) VAAR 852.219-76 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING--CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (NOV 2022) VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018) VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) VAAR 852.247-71 DELIVERY LOCATION (OCT 2018) VAAR 852.247-73 PACKING FOR DOMESTIC SHIPMENT (OCT 2018) 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023) 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (MAR 2023) 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021) 52.216-1 TYPE OF CONTRACT (APR 1984) 52.233-2 SERVICE OF PROTEST (SEP 2006) VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018) 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998) 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEC 2022) Proposals are due no later than Tuesday July 11, 2023, 4:00 PM Eastern Standard Time. Use electronic mail to submit proposals to sam.demuzio@va.gov and ensure that your proposal is signed and dated. Telephone inquiries shall not be accepted.
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