SOURCES SOUGHT
D -- Image Sharing System Software RFI
- Notice Date
- 6/30/2023 11:25:16 AM
- Notice Type
- Sources Sought
- NAICS
- 541519
— Other Computer Related Services
- Contracting Office
- 245-NETWORK CONTRACT OFFICE 5 (36C245) LINTHICUM MD 21090 USA
- ZIP Code
- 21090
- Solicitation Number
- 36C24523Q0823
- Response Due
- 7/17/2023 9:00:00 AM
- Archive Date
- 07/27/2023
- Point of Contact
- Michael Jones, Contract Specialist, Phone: (202) 745-8000 Ext. 52485
- E-Mail Address
-
michael.jones16@va.gov
(michael.jones16@va.gov)
- Awardee
- null
- Description
- Responses must be received no later than Monday, July 17, 2023, at 12:00PM EST. THIS REQUEST FOR INFORMATION (RFI) IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES ONLY AND DOES NOT CONSTITUTE A SOLICITATION. THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e). DISCLAIMER: This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. SOURCES SOUGHT DESCRIPTION This is NOT a solicitation announcement. This is a sources sought/RFI only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 541519. Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement. The Department of Veterans Affairs (VA), VISN 5 Network Contracting Office, is seeking sources that can provide Image Sharing System Software for all VISN 05 stations. This procurement is a Base year plus one (1) option year. ITEM INFORMATION ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 5.00 JB __________________ __________________ Medicom's Imagex with Assistant Edition for all VISN 5 stations. 0002 5.00 JB __________________ __________________ support services, maintenance, and training GRAND TOTAL __________________ Statement of Work/Salient Characteristics Purpose VISN 5 facilities are requesting a solution for image sharing. The Mission Act has made it possible for Veterans to seek diagnostic imaging services outside of the VA. As a result, diagnostic results, which are in the form of DICOM images and textual reports, need to be couriered back to the VA for further patient care. Currently, CD-ROMs and DVD-ROMs are hand-carried or mailed to and from the VA facilities in VISN 5 at the completion of a diagnostic test; this causes bottlenecks and delays in the continuity of Veteran care. There is also a delay in archiving the images, delivered to the ordering provider by the patient who diligently obtains the requested images from the outside provider on a CD-ROM. The VISN 5 facilities use CDs to share imaging examinations with community care providers, but examinations are often repeated when CDs are not requested, get misplaced, or are not readable due to software incompatibility. Therefore, the VISN 5 facilities are looking for an image sharing solution, that will allow clinicians to locate patient information without calling and waiting for private sector facilities to send information. This imaging sharing solution will allow us to meet the requirements for immediate access to patient data performed under the Mission Act. Technical requirements: Bidirectional image sharing service- transfer Radiology exams from Change Healthcare Picture Archiving Communication System (PACS) to affiliated facilities in a real time Peer-to-peer network to allow VA Medical Center in VISN 5 the ability to electronically exchange data with private sector healthcare providers Enables retrieval of the requested images and diagnostic reports from private sector facilities electronically Provides an automated process for importing images and reports Fully federated image sharing architecture including ability to: Broadcast queries to the community to locate VA patients prior images in the private sector Send data through a secure conduit FIPS 140-2 validated connection with the VA TIC Locate and access prior clinical information through a federated search function Ability to update DICOM images and reports as they arrive from the private sector to automatically add the information to the patient s chart in CPRS Ability to automatically generate an outside order in VistA so that the data is associated properly between the DICOM archives and VistA/CPRS through a Class 2 Interface Ability to search based on an upcoming appointment/procedure using an HL7 order (ORM) or scheduling (SIU) message from VistA, retrieve clinically relevant prior images and reports, reconcile the prior information, and store the prior information in VistA Imaging and VISN 5 s Radiology PACS System Change Healthcare. Ability to ensure patient s internal priors are available for comparison Ability to enable VA employees to request and search for patient information at facilities participating Must have a national MOU/ISO Must have a national BAA Hours of Operation Normal hours of coverage are Monday through Friday, 7:00 AM to 4:30 PM Central Standard Time excluding national holidays. All services shall be performed during normal hours unless otherwise scheduled with the COTR or his/her designee. Contractor shall always be professional and shall take all necessary precautions to maintain a safe environment for the occupants. Contractor shall fully minimize noise possible while working in all buildings. Federal Holidays observed by VISN 5 facilities are: New Year s Day Labor Day Martin Luther King Day Columbus Day Presidents Day Veterans Day Memorial Day Thanksgiving Day Independence Day Christmas Day Deliverables or Delivery Schedule The contractor shall deliver and install the product. After contacting COR (or COR designee) at the VA, a specific time will be scheduled for the delivery of the product and the installation within 90 days of award. All quantities are listed above that should be delivered. This will include on-site implementation and training, as well as outreach and support services. All hardware and software shall have a full warranty period of 12 months. They shall be delivered to the following address: VA Maryland Healthcare System (Baltimore) 10 N Greene St Baltimore, MD 21202 Beckley VA Medical Center (Beckley) 200 Veterans Ave Beckley, WV 25801 Louis A. Johnson VA Medical Center (Clarksburg) One Med Center Dr Clarksburg, WV 26301 Hershey Woody Williams VA Medical Center (Huntington) 1540 Spring Valley Dr Huntington, WV 25704 Martinsburg VA Medical Center (Martinsburg) 510 Butler Ave Martinsburg, WV 25405 Washington DC VA Medical Center (Washington DC) 50 Irving Street, NW Washington DC 20422 The information identified above is intended to be descriptive, not restrictive and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. If you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: (1) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc. (2) Is your company considered small under the NAICS code identified under this RFI? (3) Are you the manufacturer or distributor of the items being referenced above (or equivalent product/solution)? What is the manufacturing country of origin of these items? (4) If you are a small business and you are an authorized distributor/reseller for the items identified above (or equivalent product/solution), do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (5) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with NASA SEWP or any other federal contract? If so, please provide the contract type and number. (6) If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the referenced items/solutions available on your schedule/contract? (7) Please provide general pricing for your products/solutions for market research purposes. (8) Please submit your capabilities in regard to the salient characteristics being provided and any information pertaining to equal to items to establish capabilities for planning purposes? *** Submissions addressing Section (8) should show clear, compelling, and convincing*** evidence that all equal to items"" meet all required salient characteristics. Responses to this notice shall be submitted via email to Michael.Jones16@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Monday, July 17, 2023, at 12:00PM EST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this request for information. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/5c5ff54d07954c7da2755e8a9118bcd0/view)
- Place of Performance
- Address: VA Capital Health Care Network (VISN office) 849 International Drive, Suite 275, Linthicum Heights, MD 21090, USA
- Zip Code: 21090
- Country: USA
- Zip Code: 21090
- Record
- SN06734697-F 20230702/230630230048 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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