SPECIAL NOTICE
65 -- Intent to Sole Source - Brand Name Only - HERMTAC Roc-it Cases, and 3 M Littman Core Digital Stethoscopes. This is NOT a request for a quote.
- Notice Date
- 7/7/2023 12:54:13 PM
- Notice Type
- Special Notice
- NAICS
- 339112
— Surgical and Medical Instrument Manufacturing
- Contracting Office
- 244-NETWORK CONTRACT OFFICE 4 (36C244) PITTSBURGH PA 15215 USA
- ZIP Code
- 15215
- Solicitation Number
- 36C24423Q1012
- Response Due
- 7/14/2023 1:00:00 PM
- Archive Date
- 09/12/2023
- Point of Contact
- David Santiago, Contract Specialist, Phone: 412-822-3746
- E-Mail Address
-
david.santiago2@va.gov
(david.santiago2@va.gov)
- Awardee
- null
- Description
- DEPARTMENT OF VETERAN AFFAIRS Wilkes-Barre VA Medical Center STATEMENT OF NEED Hermtac Roc-it cases and 3 M Littman Core Digital Stethoscopes BACKGROUND The Wilkes-Barre VAMC (693) has a brand name only requirement for three (3) Hermtac Roc-it cases and three (3) 3M Littman Core Digital Stethoscopes along with 1 year Maintenance/Service per each case Littman Stethoscope. Geriatrics and Extended Care Service Line at the WILKES-BARRE VAMC located at 1111 East End Blvd, Wilkes-Barre, Pennsylvania has a new requirement to procure 3 Brand Name Only- Hermtac Roc-it cases along with the service & maintenance for each roc-it case, and 3 Brand Name Only -3M stethoscopes and maintenance for each scope. The 3M stethoscopes work via Bluetooth connection to IPADS which connect to cellular data with help from the Roc-it case to provide veteran patients, their caregivers, and physicians access to tele-doctors on call or if their doctors are not in the building. The Hermtac Roc-it cases help provide better care for the veteran patients at the Wilkes-Barre VA Medical Center (WBVAMC) Community Living Center (CLC) and Reduce After-Hours Emergency Department Visits and Hospitalizations. Research has shown that telemedicine can significantly reduce ED visits and extended hospitalization for veterans in CLC s. Only cellular data is used with all of these items. EQUIPMENT item/specs: 3- CUSTOMIZED ROCIT-CASES-manufactured by Hermtac, the sole OEM manufacturer of this item (Includes Internet Case, Powered Batter, SD-WAN Bonding router with Dual Simultaneously Active LTE modems). Must include: TAA compliant .See document in briefcase from Hermtac. Specifications: The following value-added characteristics are mandatory. Unlike other hotspot or connectivity boxes, this product is bonded multi-LTE modem and all 3 major cellular carriers simultaneously. The device portable, and battery powered. It is also hermetically sealed for infectious disease and clinical sterilization purposes. It is designed and co-created along with the VA and won the VA's highest national innovation award. A large clinical service cannot effectively run on a 10/20 Mbps backup solution with its 100+ devices. Being limited to a single carrier can be risky during instances of technologic or electric outages. Internet outages in a modern healthcare setting jeopardize the efficiencies of providing care, which can lead to issues impacting Veteran safety and timely, quality care. Roc-it cases and stethoscopes will not access the VA internet and will not collect any data they work thru cellular data. a. Casing Nanuk 909 b. Battery Lithium Ion INR18650 MH1 3200mAh c. LAN/WAN Port . MAX-TST-PRO-DUO-LTEA-USR-T-PRM d. Dual LTE SDWAN Wi-Fi 6 Bonding Router e. 4 x LTE Antennas . 4x SMA Cellular Connectors f. 2 x Wi-Fi Antennas . 2x RP-SMA Wi-Fi Antenna Connectors g. 1 x GPS Antenna . 1x SMA GPS Antenna Connector h. USB-C Panel 2x USB-C 20V, 3A each for Power Input i. 2 x RJ45 Ethernet Cables j. Status Lights k. Power Switch 2. 3 -3M Littman Core Digital STETHOSCOPES model 8480 must include: a. up to 40% amplification b. ability to securely share recordings. c. active noise cancellation d. FDA-cleared and HIPAA compliant e. Listen to Low and High Frequency Sounds with Littman Tunable Diaphragms: Annual Service/Maintenance for Roc-it cases and Stethoscopes: Annual Maintenance & Feature Support Contract for Roc-it cases must include Service provided 24/7 365 days per week remotely. Contractor has no need to access the medical center physically. a. Unlimited Data: entails cellular data where the usage isn t capped at any time b. All LTE Carriers: active data subscriptions on First Net with AT&T, Verizon, & T Mobile Simultaneously c. Unlimited VPN d. Hardware Warranty: hardware is warrantied from all physical defects and failure during the performance period. e. Tech Support: Tech support is available remotely and units can be sent in for replacement or repair f. Software & Security Updates: Remote software and security updates to firmware and the operating systems. g. Remote Management: Remote management of equipment settings, features, and troubleshooting The ROC-IT case was developed during the 2020 VHA Innovation Ecosystem / Challenge America Maker Challenge contains a cellular connectivity solution so that a VA nurse can conduct telemedicine using VA Video Connect (VVC) telemedicine software while in a Veteran s home and connecting to a distal site VA medical provider using VVC. Having access to ROCIT cases will allow for the provision of care in virtually any home and community setting where a Veteran resides without the need for preexisting Wi-Fi, the connection is thru cellular connectivity. As of April 24th, 2023, HermTac is the sole OEM manufacturer of the Roc-it Cases. These cases are frequently used for multicellular connections. No other company is currently certified to maintain, or configure this unique product. Annual Live Streaming API license for the 3M Littman Core Stethoscopes item number API110 must include: Elko Live Streaming API License - Clinician - 1 Year - may be prorated in the event coverage is less than 12 months. Daily price is equal to the annual price divided by 365. Contractor Responsibilities (training, installation, technology, support, service, monitoring) Provide timely technical support for troubleshooting and responding to technical failures of the ROC-IT cases, installation of new parts and equipment updates, and perform ad hoc testing to determine when updates are required. This includes replacement of parts, repairs, technology upgrades, and ongoing cellular carrier services to ensure devices connect effectively in all clinical areas. The WBVA Geriatrics and Extended Care Service will manage the service and repair contract for this equipment. Service support includes: Cellular data that is not usage capped or throttled. Active data subscriptions on FirstNet with AT&T, Verizon & T-Mobile simultaneously. All data backhaul is transported through FedRAMP High Microsoft Azure Gov Cloud instances with fallback to FedRAMP Moderate Amazon AWS. Hardware is warrantied from all physical defects and failures during performance period. Tech Support is available remotely and units can be sent in for replacement or repair. Remote software and security updates to firmware and operating system. Remote management of equipment settings, features, and troubleshooting. Training on proper use of device as needed DELIVERY Contractor shall complete delivery of items within 30 days of contract award. Contractor shall provide all items required and any maintenance and service of items. Hours of delivery are Monday-Friday 8am -4pm excluding any federal holidays. Wilkes-Barre VAMC Warehouse Building 1, 1111 East End Boulevard Wilkes-Barre, PA 18711 Specific delivery date and time shall be coordinated with Kaitlyn Varneke, Warehouse Supervisor at (570-824-3521 X 27179) or via email at Kaitlyn.Varneke@va.gov: Instructions The information identified above is intended to be descriptive, of the Brand Name Only - Hermtac Roc-it cases and 3M Littman Core Digital Stethoscopes, to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above. Responses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 339112. Please answer the following questions: Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? (2) Is your company considered small under the NAICS code identified under this RFI? (3) Are you the manufacturer, distributor, or an equivalent solution to the items being referenced above? (4) If you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). (5) Describe how your small business takes ownership of the equipment in the manufacturing, assembly, or delivery process. (6) If you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? (7) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job. (8) Does your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number. (9) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? (10) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. (11) Please submit your capabilities in regard to the brand name equipment. (12) Please review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. This RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 8. Responses must be received via e-mail to david.santiago2@va.gov no later than, 4 PM Eastern Standard Time (EST) on Friday July 14, 2023. This notice will help the VA in determining available potential sources only. Reference 36C24423Q1012 in the subject of the email response. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contracting Specialist, David Santiago. All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award. If a solicitation is issued, information will be posted on the beta.Sam website for all qualified interested parties at a later date and interested parties must respond to this Intent to Sole Source Notice to be considered for a set-aside. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information (RFI). Information will only be accepted in writing by e-mail to Contract Specialist at david.santiago2@va.gov DISCLAIMER This RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.
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-
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- Record
- SN06740164-F 20230709/230707230040 (samdaily.us)
- Source
-
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