SOURCES SOUGHT
70 -- Contract Writing System
- Notice Date
- 7/7/2023 10:13:17 AM
- Notice Type
- Sources Sought
- NAICS
- 513210
—
- Contracting Office
- NATIONAL OFFICE - PROCUREMENT OITA NEW CARROLLTON MD 20706 USA
- ZIP Code
- 20706
- Solicitation Number
- 23-324-OITA
- Response Due
- 7/24/2023 2:00:00 PM
- Archive Date
- 08/08/2023
- Point of Contact
- Rachel Farwell, Mark Branning
- E-Mail Address
-
Rachel.M.Farwell@irs.gov, Mark.H.Branning2@irs.gov
(Rachel.M.Farwell@irs.gov, Mark.H.Branning2@irs.gov)
- Description
- Amendment 1:�The Questions and Answers (Q&A) Document was posted on July 7, 2023.� THIS IS A REQUEST FOR INFORMATION (RFI) ONLY This RFI is issued solely for information and planning purposes and does not constitute a solicitation. The Internal Revenue Service (IRS), Analytics, Research and Technology (ART) Division is hereby soliciting information from potential sources for a commercial off-the-shelf (COTS) Contract Writing System for use across the IRS Agency. The ART Division is seeking capability statements from all interested parties, for the purposes of determining the appropriate level of competition and/or small business subcontracting goals for this acquisition. The Government reserves the right to consider a small business set-aside including all socioeconomic categories based on responses received. The IRS is issuing this RFI as a means of conducting market research to identify parties having an interest in and the resources to support this requirement for a COTS Contract Writing System. The results of this market research will contribute to determining the type and method of procurement. The Government reserves the right to utilize a government-wide ordering contract or Best-in-Class (BIC) contract for the solicitation and award of this requirement. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 513210, Software Publishers; under this NAICS code a business is considered small if its annual revenue is less than $47.0M. One intent of this RFI is to seek industry feedback, with a Governmental objective to use commercial acquisition procedures for a COTS product. Key procurement strategy decisions regarding contract type, period of performance, performance standards, pricing model, incentives and evaluation criteria have not been made by the Agency. Background and Statement of Need The recently enacted Promoting Rigorous and Innovative Cost Efficiencies for Federal Procurement and Acquisitions (PRICE Act) calls for system modernization. The PRICE Act established the objective of �modernized data analytics, and advanced technologies that allow decision making to occur in a more friction-free buying environment and improve customer experience�. �IRS is currently utilizing SAP Procurement for Public Sector (PPS), along with various COTS and customized solutions for Procurement capabilities. With SAP PPS soon reaching end-of-life, market research for a COTS contract lifecycle management product is being conducted. Scope The scope of the preferred product encompasses a single, integrated system, that supports the complete acquisition lifecycle workflow. �The focus of this initial market research is to discover advancements in technology to potentially benefit from competitive industry trends. There may be other market research and/or industry engagement opportunities and the capabilities list may be edited in future requests for information. Minimal Technical Requirements The following are the Government�s minimum technical requirements: Ability to support 2,000 total users (up to 500 concurrent users) Ability to support minimum of 40,000 transactions annually Support Personal Identity Verification (PIV) Public Key Infrastructure (PKI) Single Sign-On (SSO) method of authentication Support role-based access control Interface with external federal systems for the exchange of data, to include, but not limited to: Federal Procurement Data System � Next Generation (FPDS-NG) System for Award Management (SAM) SharePoint Online Applications Robotic Process Automation Bots Common application programming interface (API) to exchange data with other systems. Interface and exchange data with financial management system (Currently SAP ECC but could include future S/4 implementation in real-time). Compatibility with modular open systems principles (reference: DSP :: MOSA (dla.mil)) Requested Information Responsible sources are encouraged to submit a capability statement of their interest in this acquisition. Failing to submit a capability statement will not preclude vendors from submitting offers to the formal solicitation. However, responses to the requested information in this RFI will be used by the Government to help determine elements of the procurement strategy and contract terms. This RFI is for information and planning purposes only and is not to be construed as a commitment by the Government nor will the Government pay for information solicited. Respondents will not be notified of capability statement assessment. The IRS is requesting submission of Technical Capabilities. I.���� Technical Capabilities - RFI respondents shall provide responses to all 12 areas below. Company Name, Address, Commercial and Government Entity (CAGE) Code, Unique Entity Identifier (UEI), Size of Business, Category of Small Business Concern (if applicable), Current Government-Wide Ordering Contract or Best-in-Class (BIC) Contract Numbers (e.g., GSA, SEWP, VETS 2) if applicable and a Company Point of Contact Name, Email Address and Phone Number. Experience (past and current) with providing Federal Acquisition Regulation (FAR)-based contract lifecycle management systems using your COTS product, including: Contract number Organization supported Dates of performance Total contract value Whether performance was as the prime or subcontractor Contracting agency point of contact with current telephone number and email address Government technical point of contact for the effort with current telephone number and email address Time to deployment of initial capability Experience with interfacing your product with a financial system of record If yes, which financial system(s) Experience with providing implementation and/or sustainment services If yes, what specifically did you provide Describe how your COTS product has been used to accomplish the full lifecycle of federal contract management, from planning and pre-solicitation, to solicitation, to evaluation, to award, to post award, to contract administration and records management, to contract closeout.� For your COTS product, describe the infrastructure options for both implementation and sustainment. Is there a tool and/or service available for migration of data from the current IRS contract writing system to your COTS product? If yes, describe this process and provide details on tool and/or service required. For your COTS product, describe available training options. For your COTS product, describe in detail the operations and maintenance required to: Implement Stabilize Maintain If your COTS product is cloud-based, provide your level of FedRamp certification: Fully FedRamp certified Currently pursuing sponsored certification Provide target date for full certification Currently needing a sponsor for FedRamp certification Not pursuing FedRamp certification If COTS application has not been assessed for FedRAMP compliance � can the application be made available for review by IRS Cybersecurity? For example, penetration testing, static source code analysis, and/or providing audit trails / event logs / alerting to IRS Cyber Operations. Is your COTS product currently compliant with Government-specified secure software development practices, as described in: The NIST Secure Software Development Framework (SSDF), SP-800-218 and the NIST Software Supply Chain Security Guidance. Software accessibility for persons with disabilities in accordance with Section 508 of the Rehabilitation Act. For your COTS product, describe any required third-party components, tools or software required to make your COTS product fully functional for the capabilities listed in number 12 below. Describe your COTS product�s high-level functional capabilities in following areas. The IRS is aware that all of these capabilities may not exist; therefore, if your COTS product has some of the capabilities, but not all, we highly encourage a response that delineates what capabilities your COTs product can and cannot provide. Acquisition Planning and Pre-Solicitation Acquisition forecasting Requirements package submission Simple way to identify documents needed������������� Ability to achieve budget approvals, committing and obligating funds (integration with ECC Financial System) Milestone planning Milestone tracking Creation of planning documents Workflow management and routing Tracking document concurrence / approvals for multiple internal reviews Capability to generate customer views Announcements (ex: RFI, RFP, Awards, etc.) Posting Amending Solicitations Creation Clause Selection Solicitation review (e.g. identify language that is duplicative, contradictory, missing, or potential protest risks using natural language processing) Integration with external systems to issue and amend solicitations Vendor communication Q&A management Evaluations Collaboration with customers to evaluate responses Standardized evaluation tools and workload tracking methods for Technical, Cost/Price and Past Performance Evaluators Award and Post Award Drafting, editing and generating contract documents Conformed Contracts Uniform line-item structure, pursuant to FAR subpart 4.10 Unique Procurement Instrument Identifier (PIID), pursuant for FAR subpart 4.16 Creation Authoring Versioning Awards Modifications Concurrent modifications Surveillance Task Order Processing Delivery Order Processing Contract Ceiling and linked sub-CLIN tracking Invoicing Integration with financial management system Tracking and execution of contract close-out activities Custom and standard forms Creation Structured Data Capturing Attachment Editing Routing Storage Clause Management FAR, Internal Revenue Service Acquisition Policy (IRSAP), Department of the Treasury Acquisition Procedures (DTAP), Department of the Treasury Acquisition Regulation (DTAR) Contract unique clause management Records Management Contract Files Management Contract Files Storage Reporting Data Quality Data analytics Configurable workflows Configurable roles COR Management System administration Ability to reduce the need for manual data entry by integrating technology such as machine learning and natural language processing. For example: Produce draft contract requirements documents automatically based on a user provided contract description (e.g. as described in Using AI to Write Contract Requirements). May include cutting edge capabilities such as transformer-based generative language models. Recommend PSC and NAICS codes automatically based on user provided contract description (e.g. using predictive model such as GitHub - wamuir/golang-tf-api or alternatively IRS-furnished PSC prediction model). Automatically Project when procurement requests will become signed contracts (e.g. as described in Implementing Projected Contract Award Date Web App). Ability to keyword search and semantically analyze unstructured full text documents stored in system (e.g. determine which documents include a specific keyword, topic, clause/provision) Questions Questions in response to this RFI may be submitted electronically on or before June 28, 2023, at 5:00PM EST. The Government reserves the right to respond to some, all or none of the questions submitted. Vendors that meet the requirements described in this announcement are invited to respond to this is RFI with a capability statement that addresses stated technical requirements. Method of Submission and Due Date The deadline for responses to this RFI is 5:00PM EST, July 24, 2023.� Responses shall be submitted via email to the primary point of contact: Rachel Farwell at rachel.m.farwell@irs.gov and the secondary point of contact: Mark Branning at mark.h.branning2@irs.gov Responses shall not exceed 20 pages (provided excel document Attachment 001 Contract Writing System RFI not included in page count) and shall not contain any brochures, advertising or any other type of extraneous, graphic literature or documents that have not been requested and are not relevant or essential in demonstrating the company�s ability to provide the required services.� Vendors may provide links to relevant websites, as appropriate. At a minimum the vendor shall submit a ROM highlighting standard features and add on feature costs for each capability presented (included in page count). Vendor shall provide screen capture graphics to illustrate capabilities for user interface, reports, data connections, etc. (included in page count). Vendor shall provide journey maps of how the system supports acquisition lifecycle (included in page count). Vendor shall provide a response on the provided excel document titled �Attachment 001 Contract Writing System RFI� stating yes or no to the minimal and desired characteristics (not included in page count). Vendors shall reference �Contract Writing System� in the subject line of their response as well as in the subject line of any other e-mail correspondence referencing this notice. ** THE GOVERNMENT WILL NOT RESPOND TO PHONE CALLS. ** Thank you for your interest.� Contracting Office Address Internal Revenue Service� 5000 Ellin Road� Lanham, MD 20706 Primary Point of Contact:� Rachel Farwell, Senior Advisor Rachel.M.Farwell@irs.gov Secondary Point of Contact� Mark Branning, Senior Advisor Mark.H.Branning2@irs.gov
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/16d39fe3e8354d8185485aab3ea3544f/view)
- Place of Performance
- Address: Lanham, MD 20706, USA
- Zip Code: 20706
- Country: USA
- Zip Code: 20706
- Record
- SN06741134-F 20230709/230707230047 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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