SPECIAL NOTICE
99 -- Request for Information: Commodities Project - Lighting and Electrical
- Notice Date
- 7/17/2023 10:36:21 AM
- Notice Type
- Special Notice
- Contracting Office
- DLA AVIATION
- ZIP Code
- 00000
- Solicitation Number
- RFI_Commodities_Project_Lighting_Electrical_9Dec2022
- Response Due
- 7/27/2023 1:00:00 PM
- Archive Date
- 08/11/2023
- Point of Contact
- Gary Miller
- E-Mail Address
-
Gary.L.Miller@dla.mil
(Gary.L.Miller@dla.mil)
- Description
- Proposed Acquisition Strategy � Lighting and Electrical DLA is considering an acquisition for items in Federal Supply Groups (FSGs) 59 - Electrical and Electronic Equipment Components (not including FSC 5995) and 62 - Lighting Fixtures and Lamps.� A separate acquisition is also being considered for FSC 5995 together with 6150. Below is a summary of our acquisition strategy for FSGs 59 and 62: Contract type � Requirements, firm fixed price Contract length � 10 years (5 base, 5 option) Contract arrangement � Performance Based Logistics, an outcome-based contract with incentives and disincentives based on performance Award type � Single awardee Pricing � Annual Economic Price Adjustment (EPA) Bid requirements � All or none, the vendor must bid on all items or none.� Items � Items will be in the three categories defined below: Category 1: Customer Direct (CD) � Items shipped directly from the awardee to the customer, these are typically high demand items, with inspection/acceptance at destination Category 2: DLA Direct (DD) (Priced) � Items that will be shipped to DLA depots, these items have higher demand, but don�t fit the template for CD items (e.g. inspection at source) Category3: DLA Direct (DD) (Historically priced) � These items have low/extremely low demand, and we are inquiring if industry will accept historical pricing on these items Solicitation Open/Close � The solicitation will remain open for at least 120 days to allow enough time for pricing A preliminary item list for FSGs 59 and 62 is attached to this announcement and includes a tab in an Excel workbook for each of the three item categories above.� This list is not final and will be subject to change.� Each tab also contains cataloguing, part number and demand/pricing information for each item. We have also included a separate Excel workbook attachment that contains item lists for FSCs 5995 and 6150 using the same methodology detailed above.� This is to provide you with additional information to answer the questions below.� This list is not final and will be subject to change. In addition, we are requesting that prospective vendors answer the following questions to assist us in finalizing our acquisition strategy: Please provide feedback on the acquisition strategy outlined above for FSGs 59 and 62.� Will your company be able to work with an arrangement as described above? We are not currently considering a repricing of items after the base contract period.� Is this something that should be considered?� If so, please provide a detailed explanation. Is your company capable of managing Critical Safety Items (CSI)?� If so, what is your plan for managing items with CSI requirements? Is your company capable of managing items with First Article Test (FAT) requirements? If a contractor FAT, do you have internal capabilities or partnerships with external labs? If a source inspection item, will you be able to secure an agreement with the OEM to allow government personnel access to the plant for inspection purposes? Please detail your plan for managing FAT items Please provide a listing of all OEMS that your company has licensing /distribution agreements with Is your company willing to accept historical pricing for items in the DLA Direct � Historically priced items list (Category 3) if historical pricing is available? We are also considering a means of supporting items in FSCs 5995 and 6150.� Does your company think this should be part of an FSG 59 and 62 solicitation or a separate solicitation just for FSCs 5995 and 6150?� Please provide a detailed response on why/why not combining FSCs 5995 and 6150 would be appropriate. Please review this announcement in its entirety and provide questions or feedback via email before Thursday, July 27 to the following point of contact: Gary Miller Program Manager Gary.L.Miller@dla.mil Original RFI ********* Request for Information: Commodities Project - Lighting and Electrical Description PROGRAM OVERVIEW: DLA-Aviation, Richmond is conducting market research to identify potential sources that may possess the expertise, capabilities and experience to provide a strategic support solution for a listing of NSNs under various Federal Supply Classes for electrical and lighting commodities (Electrical Commodities Under FSCs 5905, 5910, 5915, 5920, 5925, 5930, 5935, 5940, 5945, 5950, 5955, 5960, 5961, 5962, 5963, 5965, 5970, 5975, 5998, 6115), (Lighting Commodities under FSCs 6210, 6220, 6230, 6240, 6250, 6260). The attached Spread Sheet Return File represents the current population of items DLA is seeking feedback on.� The approximate annual demand value for these parts is $350 million. DLA is considering putting these NSNs on a long-term contract of up to 10 years in length.� Within the Return File, you will notice multiple tabs and data fields associated with each NIIN.� Tab 1 is a handy return file with blank fields that we respectfully request you fill in accordingly.� Tab 2 and 3 are a list of National Stock Number (NSNs), including their Federal Supply Class, Part Number, and Annual Demand Quantity. NOTE:� All information provided within this RFI and associated data and documentation is subject to change and adjustment based on input received from industry.� Scope of project:� This initiative contains approximately 30,000 National Stock Numbers (NSNs) purchased and/or managed by DLA. The NSN list and associated data is attached to this RFI as explained above. As part of this RFI, DLA would like to know if and how you would be able to support the two Courses of Actions (COA�s) stated below and the benefits and drawbacks of each approach from your perspective.� Please read through the COAs and reply to the questions following each section accordingly.� General Questions: Please indicate which NSNs you believe you could support. Are there common characteristics (e.g., material types, manufacturing process) among these NSNs? For the NSNs you are unable to support, what are the primary reasons? Given the list of NSNs attached, would you recommend segmenting into smaller groups, and if so, how (manufacturing process, platform, nomenclature, etc.)?� Please provide specific groupings on the Excel spreadsheet provided.� Please provide rationale for each grouping. Is there an upper limit to the number or percentage of NSNs/PNs you would be willing to propose? Is there additional information you can provide on the NSNs to aid in this division? (e.g. manufacturing process, materials needed) Would you consider supporting NSNs beyond those that you�ve historically supported? If so, how would you identify those NSNs? What additional data would help you provide pricing estimates?� Do you anticipate using partnerships to fulfill this contract? If so, what types of companies do you anticipate partnering with? What is an adequate proposal response time for a potential solicitation? Indicate your small business size/category in your response. If applicable include a narrative describing risks this effort might present to your business or the supplier base. On the attached spreadsheet, there are two lists of NSNs (Tabs 2 & 3 as stated above).� One list is for electrical commodities and the other list is for lighting commodities.� Is there a commonality of support for these populations?� Should these populations be combined? Please specify what contract length you would recommend for this type of population and requirement CD (Customer Direct) type contract Questions: Customer Direct (CD) utilizes Time Definite Delivery (TDD) shipment requirements where Contractor shall prepare delivery orders for shipment to DLA customers within one to three days after receipt of order (ARO) in accordance with (IAW) the Contract Delivery Date (CDD). ��Contractors shall use Vendor Shipment Module (VSM (Section 2.9.3) for shipment processing. ��CD orders will be delivered directly to DLA customers. The CD requirement for TDD standards is based on DLAD 11.402-90, Time Definite Delivery (TDD) standards. The Contractor shall perform multiple supply chain management functions necessary to ensure the items are delivered directly to the customer in accordance with the metrics identified in Section 6.0 of this SOW.� Such supply chain functions include, but are not limited to, material forecasting, acquisition, storage, packaging, and readying the material for shipment through VSM, warehousing, planning, forecasting, and delivery order shipment preparation responsibilities for these NSNs.� In a customer direct (CD) supply arrangement, the contractor forecasts demand, manufactures the NSN or procures it from a sub-contractor, stocks, and ships directly to DLA customers (within the Time-Definite-Delivery standards of either 1 or 3 days). CD items may be shipped in commercial packaging unless otherwise stated.�� Please describe what commercial infrastructure you have in place to support a CD supply arrangement. What additional infrastructure do you need (if any) to fully meet this requirement?� To what degree would this increase your costs? Has your company provided items to DLA under a CD arrangement in the past? If so, please explain to what level; i.e. how many items, how often, etc? What pricing methodologies (E.g., discrete firm fixed price) would you suggest based on supporting a CD supply arrangement?� Please describe the methodology and provide an example.� What pricing data can you provide to substantiate increases or decreases?� If multiple awards, what timeframe for re-compete of items such as every 3 years?� How long can you hold pricing before adjustment is needed? What performance indicators under a CD arrangement have you been held to in the past and to what level (ex: 90% material availability, etc)? Are there any other performance indicators you would suggest for measuring contract performance (e.g., on time delivery, material availability, Customer Direct Availability, etc.)? What contract length between 5 to 10 years would you recommend?� What option periods?� What price adjustment periods?� 1-year is standard for EPA.� Any additional adjustments needed? What additional cost savings can you provide DLA through a Customer Direct model? DD (DLA Direct) type contract, single or multiple award contract(s) questions: In a DLA-Direct (DD) supply arrangement, the contractor manufactures the NSN or procures it from a sub-contractor and ships to a DLA depot upon completion of the order.� The time to complete the order is based upon a negotiated production lead-time.� The contractor does not forecast, stock or ship to the DLA customer. Please describe what commercial infrastructure you have in place to support a DD supply arrangement. What additional infrastructure do you need (if any) to fully meet this requirement?� To what degree would this increase your costs? What pricing methodologies (E.g., discrete firm fixed price) would you suggest based on supporting a DD supply arrangement?� Please describe the methodology and provide an example.� What pricing data can you provide to substantiate increases or decreases?� If multiple awards, what timeframe for re-compete of items such as every 3 years?� How long can you hold pricing before adjustment is needed? What performance indicators under a DD arrangement have you been held to in the past and to what level (ex: 90% material availability, etc)? Are there any other performance indicators you would suggest for measuring contract performance (e.g., on time delivery, material availability, Customer Direct Availability, etc.)? What additional cost savings may be available to DLA for supporting this type of supply arrangement in lieu of a Customer Direct arrangement such as Economic Order Quantities and other savings? Summary Information: Additional materials, suggestions, and comments are encouraged. Please submit your responses and comments no later than January 16, 2023, via email to the point of contact below. The purpose of this RFI is to allow industry to provide input regarding not only your capabilities relative to the proposed requirement, but also to provide input of your experience and best practices that will allow the Government to develop an intelligent acquisition/solicitation strategy. A key part of this process is determining the feasibility of requisitioning all listed NSNs under single contracts. DLA encourages any suggestions to sub-divide and/or group the NSNs if that would increase the competitiveness of the proposed contracting process. DLA POCS Brenda.Brunner@dla.mil Summary of Key Supplier Response Dates: January 16, 2023:� Response to RFI questions and return data file Submission of any questions you may have for the DLA team A transcript of the questions and answers will be posted to Contract Opportunities under RFI_Commodities_Project_Lighting_Electrical_9Dec2022� Disclaimer: In accordance with FAR 15.201(e), responses to this RFI are not offers and cannot be accepted by the government to form a binding contract. This RFI is issued for information and planning purposes only and does not constitute a solicitation. The government does not intend to award a contract on the basis of this RFI or to otherwise pay for information received in response to this RFI. All information received in response to this RFI that is marked proprietary will be handled accordingly. Responses to the RFI will not be returned.� Information provided in response to this RFI will be used to assess tradeoffs and alternatives to determine how to proceed with the acquisition process. Responders are solely responsible for all expenses associated with responding to this RFI.
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