Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF JULY 22, 2023 SAM #7907
SOURCES SOUGHT

J -- 664-24-1-038-0020 | LUMENIS LASERS MAINT

Notice Date

7/20/2023 2:53:19 PM
 

Notice Type

Sources Sought
 

NAICS

811310 — Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance
 

Contracting Office

262-NETWORK CONTRACT OFFICE 22 (36C262) Gilbert AZ 85297 USA
 

ZIP Code

85297
 

Solicitation Number

36C26223Q1489
 

Response Due

7/25/2023 12:00:00 PM
 

Archive Date

09/23/2023
 

Point of Contact

Jessica brooks, Contract Specalist, Phone: 480-466-7940
 

E-Mail Address

jessica.brooks3@va.gov
(jessica.brooks3@va.gov)
 

Small Business Set-Aside

VSA Veteran-Owned Small Business Set-Aside (specific to Department of Veterans Affairs)
 

Awardee

null
 

Description

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY. It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HubZone and other Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) DUNS number (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below. The VA San Diego HealthCare System located at 3350 La Jolla Village Dr. San Diego, CA 92161 is seeking a potential qualified contractor that can provide maintenance, inspection, and repair of preventive and corrective maintenance for the intervening service calls for (2) Lumenis UltraPulse Total FX lasers, (1) Lumenis UltraPulse Active FX laser, and (1) Lumenis Stellar M22 laser. Important information: The Government is not obligated to nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. The VA is mandated by Public Law 109-461 to consider a total set-aside for Service Disabled Veteran Owned Small Business set aside. However, if response by Service Disabled Veteran Owned Small Business firms proves inadequate, an alternate set-aside or full and open competition may be determined. No sub-contracting opportunity is anticipated. The North American Classification System (NAICS) code for this acquisition is 811310 ($22 Million Dollars). Notice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) at www.sam.gov and complete Online Representations and Certifications Application (ORCA). Additionally, all Service Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the U.S. Small Business Administration (VetCert) registry at https://veterans.certify.sba.gov./ All interested Offerors should submit information by e-mail: by e-mail to jessica.brooks3@va.gov All information submissions to be marked Attn: Jessica Brooks, Contract Specialist and should be received no later than 1:00 pm MST on July 25, 2023. D.1 STATEMENT OF WORK PREVENTIVE MAINTENANCE INSPECTIONS AND INTERVENING SERVICE CALLS SCOPE OF WORK: The intent of this Request for Quote is to enter into a Base Year + 4 Option Years, Firm-Fixed-Price contract for one scheduled preventive maintenance inspection and intervening service calls for (2) Lumenis UltraPulse Total FX lasers, (1) Lumenis UltraPulse Active FX laser, and (1) Lumenis Stellar M22 laser. The period of performance shall be as follows: YEAR PERIOD OF PERFORMANCE Base 10/01/2023 09/30/2024 Option Year 1 10/01/2024 09/30/2025 Option Year 2 10/01/2025 09/30/2026 Option Year 3 10/01/2026 09/30/2027 Option Year 4 10/01/2027 09/30/2028 The Vendor shall provide all labor, supervision, materials, parts and transportation required to maintain and repair the equipment and systems contained herein. SCHEDULE OF SERVICES: The intent of the Government to award a Firm-Fixed Price contract for maintenance and repair of the Lumenis UltraPulse Total FX and Active FX and Stellar M22 lasers. Locations: VA San Diego Healthcare System 3350 La Jolla Village Drive San Diego, CA 92161 ITEM # DESCRIPTION EST QTY UNIT 1 Manufacturer: Lumenis Model: UltraPulse Active FX S/N: 35015 EE #: 132132 Room: 3137-1 12 Months 2 Manufacturer: Lumenis Model: UltraPulse Total FX S/N: 1323 EE #: 127418 Room: 1906-KM 12 Months 3 Manufacturer: Lumenis Model: Stellar M22 S/N: SN000477 EE #: 129495 Room: 1906-KM 12 Months 4 Manufacturer: Lumenis Model: UltraPulse Total FX S/N: 631 EE #: 76383 Room: 3224-1 12 Months DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK: The Vendor shall perform one on-site preventive maintenance inspection during the contract period. PM inspection shall be scheduled by Healthcare Technology Management personnel unless otherwise directed by the Contracting Officer Representative (COR). All costs (including hardware parts and labor) shall be included in the support agreement. On-site service calls shall be included, with a response time of 2 business days. Vendor shall provide the COR an electronic copy of the field service report after every PM or on-site service call within 7 calendar days. At a minimum, this report must contain a detailed description of any services or repairs performed for each item of equipment, and must also include a listing of replacement parts, when applicable, total hours of service, safety check, performance data, and the date. The report will also include any Vendor recommendations necessary to maintain the equipment in optimum operating condition. Service Technician shall document and report to the COR any unsafe conditions or signs of misuse or abuse in regards to this medical equipment. SERVICE CALLS: Service also includes all necessary intervening service calls required to repair an instrument. Intervening services will be rendered as directed by the COR. All services (PMI s and intervening service calls) shall be performed in accordance with original manufacturer s specifications and FDA guidelines. PREVENTIVE MAINTENANCE INSPECTIONS (PMI) AND INTERVENING SERVICES: Preventive maintenance (PM) services shall include, but not limited to the following: Cleaning of the equipment Reviewing operating software diagnosis to ensure that it is operating in accordance with the manufacturer s specifications Calibrating and lubricating the equipment Performing intervening maintenance Testing and replacement of faulty and worn parts and/or parts which are likely to become faulty, fail, or become worn Inspecting and replacing, when indicated, electrical wiring and cables for wear and fraying Inspecting and replacing, when indicated, all mechanical components. The Contractor shall furnish documentation, all measurements, and calibration data collected to ensure that the system is performing in accordance with the manufacturer s performance standards PMIs shall be performed during normal working hours of VASDHS. PMIs shall be scheduled a minimum of three (3) days in advance with the COR and performed during the first five (5) working days of the months specified in the PM plan. PMI s shall be performed in accordance with manufacturer s instructions, specification and at the intervals depicted in the schedule of services. This contract also includes all intervening service calls during normal working hours and parts required for maintaining this equipment in optimum operating condition. Planned maintenance will be completed annual and will follow the schedule below: Lumenis UltraPulse Total FX EE 76383 will be completed in February. Lumenis UltraPulse Total FX EE 132132 will be completed in March. Lumenis Stellar M22 EE 129495 will be completed in May. Lumenis UltraPulse Total FX EE 127418 will be completed in May. PARTS: The Vendor shall furnish replacement parts meeting or exceeding the original equipment manufacturer specifications. Replaced parts are to be disposed of by the Vendor after obtaining approval from the COR, except for hard drives that have the capability of storing sensitive information. They must be disposed of according to local Facility Policy and with the Information Security Officer (ISO) concurrence. Operating and consumable supplies are not part of this contract. Replaced parts covered by the Preventive Maintenance Inspection or intervening services shall be itemized as a no-charge item on the Vendor s invoice and shall be identified by the part listed on the manufacturer s schematics or part list. The Vendor is required to have sufficient supply in stock or be able to obtain all parts required for work under this contract. The Vendor shall have complete service documentation, including necessary manuals and schematics. Unserviceable parts will be replaced by the Vendor on an exchange basis within eight (8) working hours, labor to install replacement part are included. Part numbers as shown on the manufacture schematics/parts list will identify all parts that are replaced. All newly installed replacement parts become the property of the Government. Any worn defective parts will be replaced free of any charges. When parts are required and are not covered by Preventive Maintenance and have intervening services, such needs shall be identified to the COR along with an estimate of charges. The COR will evaluate these needs and request through the Contracting Officer appropriate action(s). These parts will be installed under a separate purchase order. TEST EQUIPMENT: The VA shall not furnish parts and/or test equipment for the performance of this contract. It is the responsibility of the Vendor to bring the appropriate equipment and/or supplies necessary to complete the work as required within. REMOVAL OF EQUIPMENT: Government property shall not be removed from the station without a signed property pass. This property pass may be obtained after the removal is authorized by the Contracting Officer or COR. If sensitive data is stored on the device, the Facility Information Security Officer must be involved and should approve the process of removing equipment from the government site. Equipment shall not be removed by the Vendor from the government site for minor repairs. The Vendor assumes full responsibility for the equipment while it is off-site or in transit. BADGES AND PARKING: All Vendor personnel are required to wear I.D. badges during the entire time he/she is on Government property. I.D. badges must have an identification picture and shall state the name of the individual and the company he/she represents. It is the responsibility of the Vendor s personnel to park in the appropriate designated parking areas. Parking information is available from VASDHS Police Service. VASDHS will not validate or make reimbursement for parking violations of the Vendor s personnel under any circumstance. REPORTING (During Normal Working Hours); For any repairs or service that will be performed during the normal working hours of 7:00 a.m. through 4:00 p.m., Monday- Friday the Vendor shall check-in with the Police Service and with the COR before proceeding to the job site. Vendor shall also check-out with the COR and Police Service before leaving the job site. REPORTING (During Other than Normal Working Hours). On-site services shall be performed during normal working hours (7:00AM 4:00PM, Monday Friday) only. A separate, pre-authorized Purchase Order will be required for on-site services performed during other than normal working hours. AUTHORIZED SERVICES: Only those services specified herein are authorized under this contract. Before performing any service or repairs of a non-contract nature, the COR or Contracting Officer must be advised of the reasons for this additional work. If appropriate, the Contracting Officer or his/her designee may authorize the additional services or repairs under a separate purchase authorization. The Vendor is cautioned that only the Contracting Officer may authorize additional services or repairs and that reimbursement will not be made unless this prior authorization is obtained. GOVERNMENT HOLIDAYS: The Vendor is not required to provide service on the following National holidays, not shall the Vendor be paid for these holidays. The following national holidays observed by the Federal Government: New Year s Day 1 January Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Juneteenth 19 June Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day 11 November Thanksgiving Day 4th Thursday in November Christmas Day 25 December If a holiday falls on Sunday, the following Monday shall be observed as the National Holiday. When a holiday falls on a Saturday, the preceding Friday is observed as a National Holiday by U.S. Government agencies. Also included would be any day specifically declared by the President of the United States. INVOICE AND PAYMENT: Contractor shall submit monthly invoices in the arrears electronically via the Tungsten-Network System at the end of each month, for payment of the storage containers in that billing period. Contractor shall submit original invoice electronically to: Department of Veterans Affairs Financial Services Center http://www.tungsten-network.com (Toll-free telephone number: (877) 489-6135) Payment shall be made monthly in the arrears upon receipt of properly prepared invoice. The invoice MUST be itemized to include the following information. Any information listed below that is not provided on an invoice, will render that invoice incomplete and the invoice will be returned for immediate correction. Dates of service. Description of services. Invoice number, date. Contract number. Obligation number Failure to comply with the above shall delay payment to the Contractor.
 

Web Link

SAM.gov Permalink
(https://sam.gov/opp/ea8edd9d69e24dcbb97276792d3291ad/view)
 

Place of Performance

Address: Department of Veterans Affairs VA San Diego Healthcare System 3350 La Jolla Village Dr., San Diego 92161, VIR

Zip Code: 92161

Country: VIR
 

Record

SN06757973-F 20230722/230720230057 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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