SOURCES SOUGHT
J -- SPS Instrument Maintenance BASE + 4 OPTION YEARS
- Notice Date
- 7/27/2023 5:28:10 AM
- Notice Type
- Sources Sought
- NAICS
- 811210
—
- Contracting Office
- 255-NETWORK CONTRACT OFFICE 15 (36C255) LEAVENWORTH KS 66048 USA
- ZIP Code
- 66048
- Solicitation Number
- 36C25523Q0674
- Response Due
- 8/3/2023 9:00:00 AM
- Archive Date
- 08/13/2023
- Point of Contact
- Betty Flores, Contract Specialist, Phone: 913-946-1167
- E-Mail Address
-
veronica.flores@va.gov
(veronica.flores@va.gov)
- Awardee
- null
- Description
- This is a SOURCES SOUGHT announcement only. It is neither a solicitation announcement nor a request for proposal or quote and does not obligate the Government to award a contract. Responses to this Sources Sought must be in writing. The purpose of this Sources Sought Announcement is for market research, to make appropriate acquisition decisions, and to gain knowledge of potential qualified businesses capable of providing the following: Specialized Cleaning and Refurbishing of Surgical Instruments and SPS Equipment for EKHCS: Topeka and Leavenworth Campuses *** See Statement of Work below for details *** If this is within your capability, please respond with the information below: Company Name Address Point of Contact Phone, Fax, and Email UEI number GSA Contract (as applicable) Interested firms are reminded that in accordance with FAR 4.12, prospective contractors shall complete electronic annual representations and certifications to be considered for award. In addition, FAR 4.11 states that prospective contractors shall be registered in the System for Award Management (www.SAM.gov) database. All Service-Disabled Veteran Owned Small Businesses (SDVOSB) and Veteran Owned Small Businesses (VOSB) shall be verified in VetBiz at www.vip.vetbiz.gov. Point of Contact for this Sources Sought is: veronica.flores@va.gov (913) 946 - 1167 Department of Veterans Affairs Network Contracting Office -15 3450 S. 4th Street Trafficway Leavenworth, KS. 66048. STATEMENT OF WORK (SOW) FOR Specialized Cleaning and Refurbishing of Surgical Instruments and SPS Equipment General Description of Performance Requirements This request is for replacement of expiring contract relating to the cleaning and refurbishing of Reusable Medical Devices (RMD) within the Sterile Processing Services (SPS Department located at the VA Eastern Kansas Health Care System (EKHCS) campuses, i.e., Leavenworth and Topeka. Local repair technician shall provide refurbishing, inspecting, repairing, lubricating, and sharpening services of all the Sterilization containers, baskets, case carts, table wheels, Dental hand pieces, and clinic instrumentation to include labor, travel expenses, tools, test equipment and other incidentals as necessary. The contractor must respond on the premises of the VA EKHCS -Leavenworth and Topeka campus on a date to be mutually determined every other month for a total of 12 visits per year (6 per campus). Below are the two campuses that are requesting these services: Dwight D. Eisenhower VAMC Colmery O Neil VAMC 4101 S. 4th St. 2200 SW Gage Blvd. Leavenworth, KS 66048 Topeka, KS. 66622 Critical Needs: Ability to be on site to respond to emergencies in 24 hours or less Ability to do on needed work on instruments on site Ability to service both campuses Ability to provide continuing education credits using IAHSCMM & AORN approve independent study guides free of charge Must have ISO 9001 certification Each individual instrument is being inspected and cleaned through: initial inspection/assessment of damage (i.e., staining/rusting/pitting/mechanical failure/structural failure) pulling/tagging instruments ""non-repairable"" that; are not Stainless Steel, do not meet operating standards due to structural/mechanical failures, contain too great of rust degradation, have manufacturing flaws that could harbor and re-initiate rust/iron contamination to washers/sterilizers/other instrumentation) hand cleaning (buffing/wire wheeling/flapping/bead blasting/application of Brass-O) first Quality Check high temperature chemical soak in Phosphoric Acid distilled water soak and re-passivation instrument milk soak (lubrication to ensure proper workability) second Quality Check reassembly of set final random Quality Check with customer All containers (bottoms & lids) for surgical instruments, dental instruments and clinic instruments will all go through the specialized cleaning process as well to bring them back to manufacturer specs. All Non-repairable instruments will be taken out of the sets and given back to the Chief of the Sterile Processing Service or their designee to initiate new purchase of non-repairable instruments. All services for this contract must meet manufacturers performance and technical specifications, ISO 9001 certification, Federal Regulations, FDA device certification and other specifications that may apply such as National Electric Code (NEC), Life Safety Code (LSC), the Joint Commission (JC), and VA Regulations where applicable. Also, Contractor must provide the appropriate service documentation at no additional expense. Contractor shall provide hardcopy credential proof, upon request by Contracting Officer Representative (COR), that contracting entity is a certified expert in the field for which he/she is being contracted to consult with. Contractor representative shall wear the VA issued ID badge above the waistline at all times while on the premises. Contractor badge is issued from the Engineering Service offices. Contractor shall not perform any service that will result in additional charges without prior approval from the Contracting Officer. The contractor shall ONLY respond to service calls placed from COR or designee. The Contracting Officer Representative (COR) for this contract will be identified upon issuance of this contract. The contractor must furnish a detailed report on findings and work completed. This report must be provided to the COR via hardcopy or e-mail. Payment may be withheld pending receipt of this report. The service report from the contractor must contain, at a minimum, the following information: Date and time of the contractor s arrival on station. Type, model, and serial number(s) of all equipment on which process review was performed. Total time spent performing cleaning services, excluding travel time. Detailed narrative description/report of the discovered opportunities for improvement including recommendations of action/s required, if any. Comments as to the cause of the described issue as applicable. There is a potential for exposure to blood borne or other infectious material with equipment throughout the hospital. All maintenance persons must use the Universal Precautions (i.e., decontamination of medical equipment, wearing protective gloves, aprons, and goggles) during cleaning and maintenance/repair procedures required by this contract. Payment will be made upon receipt of a properly prepared invoice, referencing the period for which payment is due, and purchase order number assigned through the Tungsten website. Consultant will also review all process procedures he/she deems as appropriate to his/her investigative visit. Facility Point of Contact: Will be provided at the time of the award.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/3dcdfa0dfbc14afabc923a016e92e1e9/view)
- Place of Performance
- Address: Eastern Kansas HealthCare System Leavenworth and Topeka Campuses
- Record
- SN06767250-F 20230729/230727230052 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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