SPECIAL NOTICE
65 -- Medfusion 4000
- Notice Date
- 8/7/2023 1:18:16 PM
- Notice Type
- Special Notice
- Contracting Office
- 241-NETWORK CONTRACT OFFICE 01 (36C241) TOGUS ME 04330 USA
- ZIP Code
- 04330
- Solicitation Number
- 36C24123Q0980
- Response Due
- 8/11/2023 7:00:00 AM
- Archive Date
- 09/25/2023
- Point of Contact
- Divianna Mathurin, Contract Specialist, Phone: 914-325-3258
- E-Mail Address
-
divianna.mathurin@va.gov
(divianna.mathurin@va.gov)
- Awardee
- null
- Description
- NOTICE OF THE INTENT TO SOLE SOURCE TO MARATHON MEDICAL CORPORATION, 3251 LEWINSTON STREET SUITE 16, AURORA, CO 80011UNITED STATES. Response Due Date: August 11, 2023, by 10:00AM (EST) NOTICE OF THE INTENT TO SOLE SOURCE SYNOPSIS Network Contract Office 1, Procurement Office East on behalf of The Department of Veterans Affairs, White River Junction VA Medical Center, 163 Veterans Drive, White River Junction, VT 05001-0001 intends to award a firm-fixed contract with no options to MARATHON MEDICAL CORPORATION to provide delivery, implementation, and training for (12) Medfusion 4000 Syringe Pump (SMTH 4000-0106-01). The proposed procurement is for products for which the Government intends to solicit and negotiate with only one source under the authority of FAR 6.302-1 -- Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements. 41 U.S.C. 3304(a)(1). The North American Industry Classification System code (NAICS) for this requirement is 339112. All responsible sources that feel they should be considered qualified to provide the above-mentioned products may submit a response to this notice (by the response due date shown above) to Divianna.Mathurin@va.gov . The information provided shall include detailed (and relevant) documentation to allow the government to perform adequate market research and make a proper determination. A determination by the government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. THIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. REQUESTS FOR A SOLICITATION WILL NOT RECEIVE A RESPONSE. STATEMENT OF WORK Objective The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities of the awarded Contractor in relation to the provision, installation, integration, upgrade, and implementation of the Medfusion 4000 equipment. This document highlights the technical specifications and services being requested by the White River Junction VAMC for consideration towards the purchase for a Syringe pump System. Vendors under this proposal shall provide all equipment, accessories, applicable training, and manuals. Project Management / Equipment Implementation Product delivery will be the responsibility of the Vendors working with the White River Junction VAMC project management POC, the Vendor will be responsible for coordinating and performing the delivery, implementation, and training for the devices. Background/Justification/ The Medfusion Syringe Infusion system offers an accurate infusion solution for small volume medication delivery. The Medfusion 4000 syringe pump from ICU Medical is the market leader in syringe technology. The Medfusion delivers precise infusion volumes to +/-2% accuracy, with delivery rates as low as 0.01 mL/hr and up to 1130 mL/hr. The smart pump technology helps to reduce medication delivery errors by encouraging the use of drug libraries and identifying problem areas and trends ahead of time. FlowSentry monitoring provides pressure sensing technology for earlier clinical intervention improving patient safety. The Medfusion 4000 is able to automatically detect various syringe types and sizes, from 1 mL to 60 mL reducing staff setup time and improving the clinician experience. The Medfusion 4000 system will utilize the Pharmguard software to customize a drug library specific for White River Junction s needs. The Contractor is responsible for the set-up of the equipment. VA Staff in Clinical Engineering is responsible for connecting the equipment to the VA network with vendor guidance. Equipment Specifications Equipment: All equipment must be new, state of the art, and not recertified nor refurbished. All equipment must be compliant with current VA requirements including vendor supported operating systems. Vendor must support equipment for 10 years from point of purchase. System Equipment Set-up Medfusion 4000 devices Software setup and drug library configuration Other (2) User Manuals (2) Service Manuals (2) Cleaning instructions Information on disposable procurement Services Training Installation [If applicable] Training Provided / Training Materials Vendor will be required to provide two user manuals for the Medfusion 4000 Platform. Vendor will be required to provide two service manuals for the Medfusion 4000 device. Vendor will be required to provide an on-station in-service on the proper use and setup of the syringe device and drug library configuration. Vendor will be required to provide the cleaning methods/guidelines for syringes system and other accessories. All employees who will be utilizing Medfusion 4000 System, including Providers, Technicians, Pharmacy staff, Biomedical Engineering, and Clinic staff members (""Trainees""), must be trained by an authorized representative by Medtronic prior to using the System. No charge on a mutually agreeable date and time. Installation Contractor s Responsibilities: Based on approved deployment work schedule, the Contractor shall provide all labor necessary to install, deploy and configure the requirements of WRJ VAMC Contractor shall receive and place equipment in the pre-arranged designated areas at the WRJ VAMC The Contractor shall unpack and install all equipment in the designated area and dispose of all trash. Disposing of the trash is the responsibility of the Contractor. Contractor shall perform all installation and configuration necessary to complete the work, plus perform technical service checks to ensure product is fully operational in accordance with manufacture operating standards. Vendor will coordinate all site visits with the Biomed staff at least 24 hours in advance. The vendor will provide all technical and clinical information needed to build and configure the drug library as well as any settings required. The vendor will provide at-least a 1-year manufacturer warranty on the device from the date of installation. Medical Center s Responsibilities: Providing access to patient care spaces, hallways, and equipment rooms during normal business hours for implementation of the general system installation requirements. Providing a single point of contact to work with in planning and implementing the services described. Assign additional clinical staff during the transitions. Provide pharmacy and clinical resources during drug library testing and go-live. Responsible for any structural changes (cabinets, desks, etc.). On-site assembly and installation of items and performance of services identified in this document will take place during hours defined as: 0730 to 1500 (i.e.: 7:30 am to 3:00 pm ET), Saturday or Sunday, excluding Federal Holidays High risk clinical areas may require after hours install. The Contractor is required to provide all tools, labor, and materials to complete assembly and installation of the items detailed in this document. The Contractor shall have an on-site representative for the duration of assembly and installation to serve as the primary interface with the WRJ VAMC staff. The WRJ VA will provide a staging area for the equipment to be staged before deployed. Delivery Location Contractor shall deliver all equipment to the: White River Junction VA Medical Center 163 Veterans Dr. White River Junction, VT 05009 ATTN: Rebecca Halmich Records Management The following standard items relate to records generated in executing the contract and should be included in a typical procurement contract: Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. The Government Agency owns the rights to all data/records produced as part of this contract. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.]. No disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. DEPARTMENT OF VETERANS AFFAIRS Justification for Single Source Awards IAW FAR 13.106-1 For Over Micro-Purchase Threshold but Not Exceeding the SAT ($250K) Acquisition Plan Action ID: 36C241-23-AP-4389 Contracting Activity: Network Contracting Office 1, Regional Procurement Office East on behalf of the Department of Veterans Affairs, VISN 1, White River Junction VA Medical Center, 163 Veterans Drive, White River Junction, VT 05001-0001. Funding 405-23-3-7821-0260. Brief Description of Supplies/ Services required and the intended use/Estimated Amount: This is a new, brand name requirement. The Contracting Activity is looking to obtain delivery, implementation, and training for (12) Medfusion 4000 Syringe Pump (SMTH 4000-0106-01) who are manufactured by OEM LB ICU MEDICAL SALES, INC l (UEI: G2WSBX6JWKB5) and solely distributed by SDVOSB Marathon Medical (UEI: YNGKKQWQLKC9), 3251 Lewiston St Suite 16, Aurora, CO 80011. The Medfusion Syringe Infusion system offers an accurate infusion solution for small volume medication delivery. The Medfusion 4000 syringe pump from ICU Medical is the market leader in syringe technology. The Medfusion delivers precise infusion volumes to +/-2% accuracy, with delivery rates as low as 0.01 mL/hr and up to 1130 mL/hr. The smart pump technology helps to reduce medication delivery errors and identifies problem areas and trends ahead of time ensuring the patients get the correct medication and dose as prescribed. FlowSentry monitoring provides pressure sensing technology for earlier clinical intervention improving patient safety. Estimated Amount _____________. Unique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: The Medfusion 4000 is able to automatically detect various syringe types and sizes, from 1 mL to 60 mL reducing staff setup time and improving the clinician experience. The Medfusion 4000 system will utilize the Pharmguard software to customize a drug library specific for White River Junction s needs. In additional to the Medfusion 4000 being the market leader in syringe pump space, the drug library software reduces pump programming errors by encouraging the use of drug libraries with hard and soft limits as well as allowing for the creation of custom concentrations. The Medfusion 4000 has a IPX3 rating which will decrease the risk of fluid intrusion, a feature necessary in the operating room. The Medfusion 4000 includes an integrated priming function, low flow rate warnings for large syringes, and an easy-to-use system that can support safe medication delivery and utilization by the Anesthesia safe. White River Junction s Anesthesia Department has had experience with the B Braun Perfusor Space syringe pump and the clinical providers are seeking a pump that can eliminate the workflow challenges they experience with the current fleet of equipment. Additionally, the Medfusion 4000 devices meet the VA network requirements and will support future integration into ICU Medical drug library software which is becoming a VISN standard and will allow a more efficient reporting workflow making the system more cost effective for the Government and more sustainable for provider services at WRJ VA. Description of market research conducted and results or statement why it was not conducted: The Contracting Activity conducted its first search on VetCert using NAICS 339112, which yielded 614 broad results, none of which are authorized by ICU Medical. GSA search using keyword ICU Medical yielded 1 schedule contractor SDVOSB AV Medical, LLC however they are not authorized to provide these pumps. SBA DSBS search using NAICS 339112, along with keyword ICU Medical yielded 0 profiles matching that criterion. FPDS search using keyword Medfusion 4000 yielded 1 contract action for the same equipment to one of NCO 6 s VA location. NAC search using item part number SMTH 4000-0106-01 yielded 0 active items. Last search was on VetBiz using keyword ICU Medical along with NAICS 339112 which yielded 35 organizations, however none of which are authorized to provide these Medfusion 4000 pumps. OEM LB ICU Medical state SDVOSB Marathon Medical is the sole authorized distributor for these pumps. Since this requirement is above $25,000, per FAR 5.203 an intent to sole source notice was published to Contract Opportunities on 08/07/23 with a closing date of 08/11/23. Per VAAR 819.7008, this procurement will be sole sourced to SDVOSB Marathon Medical. The rule of two was not met. Contracting Officer's Certification: Purchase is approved in accordance with FAR13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.
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