SPECIAL NOTICE
J -- Carestream Portable Rad Support
- Notice Date
- 8/9/2023 1:03:38 PM
- Notice Type
- Special Notice
- Contracting Office
- 245-NETWORK CONTRACT OFFICE 5 (36C245) LINTHICUM MD 21090 USA
- ZIP Code
- 21090
- Solicitation Number
- 36C24523Q1044
- Response Due
- 8/16/2023 10:00:00 AM
- Archive Date
- 08/30/2023
- Point of Contact
- Dan Feng Lu, Contract Specialist, Phone: 410-642-2411 X26005
- E-Mail Address
-
danfeng.lu@va.gov
(danfeng.lu@va.gov)
- Awardee
- null
- Description
- Carestream Portable X-Ray Support Veterans Health Affairs, Network Contracting Office 5, is issuing this Notice of Intent to Sole Source in order to identify any potential sources that have the resources and capabilities to provide maintenance and repair services for Carestream DRX Portable Radiography Systems and detectors at the Washington DC VA Medical Center, 50 Irving Street NW, Washington, DC 20422. The government is contemplating a One Year Firm Fixed Price contract to satisfy this requirement and meet the needs of the Washington DC VA Medical Center. INTERESTED & CAPABLE RESPONSES NCO 5 is seeking responses from businesses that are interested in this procurement and consider themselves to have the resources, rights, and capabilities necessary to provide these services. Please respond with your: Business name Business type Socio-economic status (e.g., Veteran-Owned, Woman-Owned, Disadvantaged Small Business, 8(a), etc.) Person of contact (including telephone number & email address) GSA Contract number if applicable DUNS number and SAM UEI number Capability statement Authorized Distributor Letter Responses must be submitted by 1:00 PM (EDT) Wednesday, August 16, 2023. Responses to the information requested above may be submitted via email to Danfeng.lu@va.gov. No telephone calls will be accepted. DISCLAIMERS This Notice of Intent to Sole Source does not constitute a solicitation. All information received in response to this notice that is marked proprietary will be handled accordingly in accordance with (IAW) Federal Acquisition Regulation (FAR) 15.201(e). Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses incurred associated with responding to this RFI. This Special Notice of Intent to Sole Source is for planning purposes ONLY. The results of this notice will assist in the development of (1) the requirement, and (2) the acquisition strategy (e.g., small business set-aside, full and open competition, etc.). VA assumes no responsibility for any costs incurred associated with the preparation of responses submitted as a result of this notice. Statement of Work GENERAL Scope of Services: The purpose of this requirement is to provide full-service maintenance and repair for the three (3) Carestream DRX Portable Radiography systems and detectors at the Washington DC VA Medical Center. The requirement includes the scheduled maintenance and corrective maintenance according to the manufacturer s recommendations/procedures. The contract shall include all parts, materials, labor, and travel to complete the servicing of the x-ray machines and detectors. Location: Washington DC VA Medical Center, 50 Irving Street NW, Washington, DC 20422 WORK HOURS Hours of Operation: Normal business hours are Monday through Friday, 8:00 a.m. to 5:00 p.m., excluding holidays. Should the Contractor require work afterhours, the Contractor shall arrange in advance with the Contracting Officer s Representative (COR). Delivery Hours: The Warehouse is open to receive deliveries Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays. National Holidays: The holidays observed by the Federal Government are: New Year s Day, Martin Luther King Day, President s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day, and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. Contractor may work on holidays with prior communication and coordination. PERIOD OF PERFORMANCE Base Year September 1, 2023 August 31, 2024 EQUIPMENT EE# Serial # Manufacturer Model #/Name 1318804 3902 Carestream Health Inc. DRX-REVOLUTION MOBILE X RAY 1318805 3904 Carestream Health Inc. DRX-REVOLUTION MOBILE X RAY 1318806 3903 Carestream Health Inc. DRX-REVOLUTION MOBILE X RAY 211560100188 Carestream Health Inc. DRX PLUS 4343C DETECTOR 191760100555 Carestream Health Inc. DRX PLUS 4343C DETECTOR 191760100556 Carestream Health Inc. DRX PLUS 4343C DETECTOR SPECIFICATIONS Preventative Maintenance This contract shall include all preventative maintenance of the equipment according to manufacturer s recommendations/procedures in the equipment manual. All tasks in the manufacturer s procedures shall be completed at the manufacturer s listed frequencies. Calibration-- Contractor will guarantee proper calibration specification (for all included equipment) will meet standards for one full year or until next required calibration. Contractor shall provide certificate of calibration for the equipment. Contractor shall provide calibration certificates of any testing equipment utilized. Corrective Maintenance The contract shall include all corrective (unplanned) maintenance/repair of the equipment in accordance with the manufacturer s manual. Recalls & Alerts-- Contractor shall perform all remediation actions needed for product alerts and recalls issued for the equipment. Detector coverage shall include accident protection. X-ray unit coverage shall include battery coverage. Parts/Materials/Tools/Labor All parts and materials to complete the maintenance shall be included as a part of this contract Contractor shall provide their own tools to complete the maintenance. All labor (including travel) to complete the maintenance is included in the contract. Updates/Patching Contractor shall complete available updates to the software at the discretion of Biomedical Engineering. Contractor shall complete all patching according to manufacturer s specifications Response Time Contractor shall respond to trouble phone calls within thirty minutes. Contractor shall respond on-site when required within 24 hours upon receipt of trouble call. Check in/Out Contractor personnel arriving on-site to perform work shall report to the Biomedical Engineering Department. Contractor personnel shall sign in using the department s vendor sign in sheet, filling out all required information. Contractor personnel s tool bags are subject to inspection by the Biomedical Engineering department upon arrival and upon departure. Contractor personnel shall sign out upon completion of visit. Prior to departure, Contractor personnel are required to, at a minimum, verbally report any issues with the equipment to the Biomedical Engineering department, especially noting if the system is still down or not fully repaired. The VA campus is non-smoking. Contractor personnel are required to comply with this policy. Parking. It is the responsibility of the Contractor to park in the appropriate desig nated park ing areas. Reporting Contractor shall provide a copy of the service report, complete with test data, to the contract COR within five working days after completion of any services. Service reports shall include identifying information about the equipment, all services provided during the service visit, any issues found during the visit, the technician/engineer names of the personnel performing work, and the date service was provided. Remote Support The Contractor shall provide a telephone line available 24/7 for technical support. Contractor shall also provide a phone number for VA staff to call to dispatch Contractor field service engineers/technicians. Patient Health Information The Contractor shall safeguard patient health information. The Contractor shall report to the Biomedical Engineering Department any issues with disclosed or unsecure patient health information. Contractor shall note remove any hard drives, storage devices, or anything containing patient health information from the site. Contractor Requirements All Contractor personnel performing services on the equipment shall have factory training and experience in the maintenance and repair of the equipment. Contractor shall provide copies of training certificates for the Contractor personnel performing work on-site upon the request of the Government. Safety and Security Contractor shall follow all Occupational Safety and Health Administration (OSHA) laws and regulations. The Contractor is responsible for reporting any hazards they come across to their point of contact. Contractor shall follow all local procedures concerning infection control. Should the Contractor be unsure of the requirements, the COR can provide the specific information and procedures. Contractor personnel shall wear visible identification at all times while on VA property. Contract personnel are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. Property Damage The contractor shall take all necessary precautions to prevent damage to any Government property. The contractor shall report any damages immediately and shall be assessed current replacement costs for property damaged by the contractor, unless corrective action is taken. Any damaged material (i.e., trees, shrubs, lawn/turf, curbs, gutters, sidewalks, etc.) will be replaced in a timely manner or corrected by the contractor with like materials, at no extra cost to the Government, upon approval of the Contracting Officer. Chemical Use Prior to performance of any work, the Contractor will be required to furnish the Contracting Officer with the trade names (if any) and chemical names of all chemicals to be used, along with a label showing contents, the use strength of the chemical as applied, and the antidote thereto. Contractor shall furnish the same information each time a change is made to the chemicals or products used in the performance of this contract. This information is required for emergency treatment in the event of ingestion or and/or contact with the material by humans. QUALITY ASSURANCE End-users, Biomedical Engineering, and/or the contract COR shall perform system verification tests to ensure the system is fully functional following service/repairs. Issues with the quality of the Contractor s work will be communicated through the Contracting Officer to the Contractor point of contact for resolution. Documentation with be completed in the Government systems.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/54d1230ba2d24890be0c72105bad8ef4/view)
- Record
- SN06782580-F 20230811/230809230046 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
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