SPECIAL NOTICE
65 -- Intent to Sole Source Dental Imaging MiPACS Upgrade
- Notice Date
- 8/28/2023 8:17:51 AM
- Notice Type
- Special Notice
- NAICS
- 513210
—
- Contracting Office
- 241-NETWORK CONTRACT OFFICE 01 (36C241) TOGUS ME 04330 USA
- ZIP Code
- 04330
- Solicitation Number
- 36C24123Q1063
- Response Due
- 8/31/2023 5:00:00 AM
- Archive Date
- 10/30/2023
- Point of Contact
- Manasés Cabrera, Contracting Specialist, Phone: 781-687-4418
- E-Mail Address
-
manases.cabrera@va.gov
(manases.cabrera@va.gov)
- Awardee
- null
- Description
- This notice is being published in accordance with Federal Acquisition Regulation (FAR) Part 5.101(a)(2) requiring the dissemination of information on proposed contract actions. This is a notice of intent to award a sole-source contract pursuant to 10 U.S.C 2304 (C)(1), as implemented by FAR 6.302-1(a)(2) and 6.301-1(c), only one responsible source and no other supplies or services will satisfy agency requirements, and brand-name descriptions. The Department of Veterans Affairs Medical Center located at 150 South Huntington Avenue, Boston, MA 02301 has a requirement to upgrade the Medicor Imaging PACS Software. The Government intends to award a firm-fixed-price sole source contract. A determination by the Government not to compete with this proposed contract based upon responses to this notice is solely within the discretion of the Government. this notice of intent is not a request for competitive proposals. This is a written notice to inform the public of the Governments intent to award on a sole source basis. Interested parties may identify their interest and capability to respond to the requirement. Any response to this notice must show clear and convincing evidence that competition will be advantageous to the Government. Please contact Manasés Cabrera, Contracting Specialist with the responses or questions regarding this requirement at manases.cabrera@va.gov. This notice will close on August 31, 2023, at 8:00 AM Eastern Standard Time (EST) Statement of Objectives (SOO) REQUESTING SERVICE: Clinical Engineering. 1.0 Objective: To provide MiPACS engineer/trainer for three one day on-site visits for training and preventive maintenance (PM), repairs and support of MiPACS software located at VA Medical Centers, Brockton and Jamaica Plains. There will be three on-site visits over the five-year contract. And to provide technical support by telephone or e-mail throughout the contract years. 1.1 Period of Performance: 9/1/2023 - 8/31/2028 1.2 Type of Contract: Firm Fixed Price. 1.3 Contract Award Meeting: The contractor shall not commence performance on the tasks in this SOW until the CO has conducted a kick-off meeting or has advised the contractor that a kick-off meeting is waived. 2.0 Background: BHS purchased the MiPACS software package from Medicor. The software captures and integrates dental images into VistA and CPRS. Due to frequent updates and patches, BHS requires the annual service contract to ensure MiPACS operates as required. Only engineers certified by the manufacturer can update, patch, repair and perform PM on the software. BHS clinical engineering (CE) does not have the qualified staff for this service. 2.1 Protected Health Information (PHI), the x-rays processed by MiPACS contains patient information and VAAR security clause must be incorporated into the contract. 3.0 Scope: The Vendor shall accomplish the deliverables, provide certified technicians, labor, personnel, equipment, tools, materials, parts, supervision and other items necessary to perform onsite PM, repairs and support on the BHS MiPACS software in the Brockton and Jamaica Plains dental clinics. 3.1 Contractor on Site: The vendor will provide a trained engineer/trainer to come on-site three times over the five-year contract. Both Brockton and Jamaica Plains dental clinics will be visited during each site visit. 3.2 Professional Qualifications: The assigned (FSA) must have the appropriate training, experience, expertise and certification by the OEM to work on the equipment identified in paragraph 7.1 below. 4.0 Scheduling a Visit: Contact the BHS CE department at (857) 203-5517 or Dennis Allen (dennis.allen2@va.gov) or another CE staff member to schedule a visit at a mutually agreed upon date and time. 4.1 Security Requirements: FSA shall report to the CE point of contact or another government designated representative to check in and obtain a short-term identification (ID) badge. This must be obtained before any work is performed. 4.2 Identification: FSA must present a current (not expired) Federal ID, PIV card, State or local government ID card/badge before the temporary Federal ID badge is issued. 5.0 Upon Arrival: All contractors can proceed to CE where the ID presented is verified. If deemed official, the CE liaison will have the contractor sign in and will then give the FSA a temporary U. S. Government ID badge. The badge shall be worn prominently by the FSA while on VA Property. 5.1 Work Site: The contractor will be escorted by CE staff or other designated VA employee to the work site and must return to CE to sign out and turn-in said badge along with the documented service report for the service performed. If there is a need to replace any hard drive, hard drives and all information on them, are the property of the VA and must remain in the control of the VA Clinical Engineering department for proper destruction. 6.0 Federal Law: The FSA must follow all Government laws, rules and regulations regarding National Security, patient privacy and information security. And must adhere to the privacy Act, HIPAA, and COVID-19 screening requirements. 6.1 Unauthorized Work/Parts: Work outside the scope of this agreement is not authorized. Purchase of parts is not authorized. 7.0 Authorized Service: Preventive Maintenance on MiPACS software to ensure dental x-rays can be viewed in VistA and CPRS. 7.1 BHS equipment to be serviced: Manufacturer Device Name Location MiPACS servers Brockton & Jamaica Plains MiPACS view stations Brockton & Jamaica Plains MiPACS IO Sensor capture stations Brockton & Jamaica Plains 7.2 MiPACS workstations: Due to the constant upgrading of BHS computers, each dental department will identify the workstations with MiPACS software to the vendor. 7.3 Emergency work: If FSA thinks an emergency exists which requires parts and service outside the scope of this agreement, FSA must provide a written estimate of parts and repair/replacement. A CE staff member will request a purchase order (PO). Once the FSA has these two documents additional work can begin. 8.0 Deliverables: Field Service Report (FSR) must be completed by the FSA and a copy given to CE staff. The FSR must include: Name & work phone number of FSA who performed services. Contractor service ESR number/log number. Date, time (starting and ending), equipment downtime and hours on site for service call. Identification of equipment serviced to include: Facility Inventory EE ID number Manufacturer Device name Model number Serial number 8.1 Itemized Description: of Service Performed (including, if authorized by a separate PO, costs associated with after normal working hour services) including: Labor and Travel, parts with part numbers. Materials used. b. Signatures of FSE and BHS employee who verified the work. 8.2 Hours of Coverage: Service support and contract administration available Monday-Friday 9:00am to 5:00pm EST. 8.3 Support service (704)227-2629 or support@medicorimaging.com 8.4 Response Time: A two (2) hour call back response time for any non-PM service-related issues that are communicated to the contractor. 9.0 VA Information and Information Systems & Privacy: Contractors, contractor personnel, subcontractors, and subcontractor personnel shall be subject to the same Federal laws, regulations, standards, and VA Directives and Handbooks as VA and VA personnel regarding information and information system security. Dennis Allen, CE, Administrative Officer BHS, West Roxbury
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/aa06609e395f4da3874e4ae588f56365/view)
- Record
- SN06808814-F 20230830/230828230059 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
| FSG Index | This Issue's Index | Today's SAM Daily Index Page |