SAMDaily.us | PRESOL | J | Wall to Wall Inventory | New | Start Date: TBD

SAMDAILY.US - ISSUE OF OCTOBER 04, 2023 SAM #7981
SOLICITATION NOTICE

J -- Wall to Wall Inventory | New | Start Date: TBD

Notice Date: 10/2/2023 10:21:36 AM
Notice Type: Combined Synopsis/Solicitation
NAICS: 561990 — All Other Support Services
Contracting Office: 250-NETWORK CONTRACT OFFICE 10 (36C250) DAYTON OH 45428 USA
ZIP Code: 45428
Solicitation Number: 36C25023Q1217
Response Due: 10/13/2023 12:00:00 PM
Archive Date: 12/12/2023
Point of Contact: Christopher A. Callihan, Contracting Officer, Phone: 216-707-7736, Fax: NA
E-Mail Address: christopher.callihan@va.gov
(christopher.callihan@va.gov)
Small Business Set-Aside: SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
Awardee: null
Description: Combined Synopsis/Solicitation Notice Combined Synopsis/Solicitation Notice Page 3 of 40 Combined Synopsis/Solicitation Notice DESCRIPTION Combined Synopsis-Solicitation for Commercial Products and Commercial Services Description This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular FAC 2023-04 06/02/2023. This solicitation is set-aside for Service Disabled Veteran Owned Small Business (SDVOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 561990, with a small business size standard of 1500 Employees. The FSC/PSC is J065. The 6100 Oak Tree Blvd, Suite 490, Independence OH, 44131 is seeking to acquire Wall to wall inventory for the VA Northeast Ohio Health Care System. All interested companies shall provide quotations for the following: Services ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 EA __________ _____________ Conduct a wall to wall inventory count for all 50,000 to 55,000 active assets and inactive equipment. PRINCIPAL NAICS CODE: 561990 - All Other Support Services PRODUCT/SERVICE CODE: J065 - Maintenance, Repair, and Rebuilding of Equipment - Medical, Dental, and Veterinary Equipment and Supplies GRAND TOTAL _______________ VA Northeast Ohio Healthcare System (541), Ohio Statement of Work Wall-to-Wall Inventory General Information The VA Northeast Ohio Healthcare System has approximately 55,000 equipment assets tagged and labeled, with other assets not on file. Inventory, tagging and locating all equipment assets has become a time sensitive issue. Equipment accountability must be established to keep track of all assets both here at main campus as well as the 20+ locations in the Northeast Ohio region. The Contractor shall provide wall-to-wall equipment inventory of all available assets and identify the assets not located in MAXIMO. Services are for the VA Northeast Ohio Healthcare System (541), 10701 East Boulevard, Cleveland, OH 44106. 1. Scope of Work Contractor shall provide asset inventory for both tagged and non-tagged equipment according to the MAXIMO database by using the VA scanners provided. The VA Northeast Ohio Healthcare System has over 52,000 equipment assets tagged and labeled, with other assets unaccounted for within the last 13 months. The contractor will accomplish this by the steps below: A. Inventory file of all Assets will be provided to the vendor prior to inventory. B. Our IT team has created a program that allows us to scan the door tag and asset tag per location C. The vendor will clear room by room and floor by floor. Once the floor is completed, or daily, whichever is sooner, the vendor will hand in each scanner to an NX tech either when it s full or at the end of the workday for uploading into Maximo. Required format: The scanner has a display screen and after scanning it should show the below if scanned properly the scanner has a distinct noise if scanning wrong bar code. VA staff will provide training to the vendor upon arrival for use of the scanners. Room number: SP5M657-1-EUL Asset Tag- EE or MX 114348 The below a location barcode that will need scanned when entering a room then you scan the equipment barcode shown below to capture the equipment inventory. D. Once all data has been compiled by building and or CBOCs, we can provide a final output of all data inventoried and assets that were not inventoried daily. E. After completion of inventory, the vendor will return to the site(s) and help reconcile any missing assets. A 3-day clearance will be provided for reconciliation purposes. This is when we can determine if items were missed or no longer on the asset file list that might not have been purged. F. The Contractor shall provide 9 qualified employees, divided into 3 teams, to include a designated Team Lead. Teams will always be escorted by a VA employee. H. Due to scheduling and patient care, the vendor will work regular hours in addition to before/after hours as well as on weekends. I. Assets to be inventoried will include, but are not limited to all mobile devices, such as cell phones, laptops, thumb drives, mobile vans (all vehicle assets, including those with medical equipment regardless of location). 2. Specific Tasks The following locations outside of the Main Hospital will require scanning: Akron VA Outpatient Clinic: 55 West Waterloo Road, Akron, Ohio 44319-1116 (330) 724-7715 Canton VA Outpatient Clinic: 733 Market Avenue South, Canton, Ohio 44702-1018 (330) 489-4600 East Liverpool Outpatient Clinic: 15655 State Route 170, Suite A, Calcutta, Ohio 43920-9672 (330) 386-4303 Lake County VA Outpatient Clinic: 35000 Kaiser Court, Willoughby, Ohio 44094-3382 (440) 269-4600 Lorain County VA Outpatient Clinic: 5255 North Abbe Rd, Sheffield Village, Ohio 44035-1451 (440) 934-9158 Mansfield VA Outpatient Clinic: 1025 South Trimble Rd, Mansfield, Ohio 44906-3427 (419) 529-4602 McCafferty VA Outpatient Clinic: 4242 Lorain Avenue, Cleveland, Ohio 44113-3715 New Philadelphia VA Outpatient Clinic: 1260 Monroe Avenue, Suite 1A, New Philadelphia, Ohio 44663-4147 (330) 602-0699 Parma VA Outpatient Clinic: 8787 Brookpark Road, Parma, Ohio 44129-6809 (216) 739-7000 Ravenna VA Outpatient Clinic: 6751 North Chestnut Street, Ravenna, Ohio 44266-3903 (330) 296-3641 Sandusky VA Outpatient Clinic: 1912 Hayes Avenue, Sandusky, Ohio 44870-5557 (419) 609-1460 Warren VA Outpatient Clinic: 1460 Tod Avenue, Northwest, Warren, Ohio 44485-2407 (330) 392-0311 Youngstown VA Outpatient Clinic: 2031 Belmont Avenue, Youngstown, Ohio 44505-2401 (330) 740-9200 Eastside Vet Center: 5310 Warrensville Center Rd, Maple Heights, Ohio 44137 (216) 707-7901 Parma Vet Center: 6325 York Road, Parma Heights, Oh 44130 (440) 845-5023 Stark County Vet Center: 601 Cleveland, Avenue, Northwest Suite C, Canton, Ohio 44702 (330) 454-3120 Ohio Western Reserve National Cemetery: 10175 Rawiga Rd, Seville, Ohio 44273 (330) 335-3069 Cleveland Regional Benefit Office: 1240 E. 9th St, Cleveland, Ohio 44199 (800) 827-1000 Cleveland VA Midtown Hemodialysis: 7000 Euclid Avenue, Cleveland, Ohio 44106 (216) 391-0274/0264 VA Outpatient Surgery Center: 8901 Superior Ave, Cleveland, Ohio 44106 (216) 421-3133 Akron CRRC: 111 E. Voris St, Akron, Ohio 44319 (330) 761-7054 Metro Hospital (Research Assets): 2500 Metro Health Drive, Cleveland, Ohio 44109 (216) 778-7800 Greater Cleveland Fisher House: 10521 Lee Ave, Cleveland, Ohio 44106 (216) 707-4800 Contracting, Rockside Road: 6150 Oak Tree Blvd, 3rd floor, Independence, Ohio 44131 (216) 447-8300 Case Western Reserve (Research): 10900 Euclid Ave, Cleveland, Ohio 44106 (216) 368-2000 CBOC/Facilities Schedule *All CBOCs and Offsite Facilities must be done during the week of inventory* Zone 1-Day 1 Sandusky Lorain Parma McCafferty Parma Vet Center Regional Benefit Office Zone 2-Day1 Lake County Warren Ravenna Youngstown East Liverpool East Side Vet Center Zone 3-Day 2 Akron Akron CRRC Canton Mansfield New Philadelphia Ohio Western Reserve National Cemetery Stark County Vet Center Zone 4-Day 3 Cleveland VA Midtown Dialysis Center VA Outpatient Surgery Center Case Western Reserve Metro Hospital Greater Cleveland Fisher House Contracting (Independence, Ohio) 3. Risk Factors: The vendor does not need access to Maximo nor to our network. Vendor shall work with the VA employees who use Maximo and the VA network. Vendor shall be flexible in order to work around operation hours, inclement weather, transport times and possible interference with patient care. Place of Performance/Place of Delivery Address: Varied see Statement of Work The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services [DEC 2022] ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES Clauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The following clauses are incorporated into 52.212-4 as an addendum to this contract: FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) FAR 52.203-16 Preventing Personal Conflicts of Interest (JUN 2020) FAR 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (APR 2014) FAR 52.204-4 PRINTED OR COPIED DOUBLE-SIDED ON POSTCONSUMER FIBER CONTENT PAPER (MAY 2011) FAR 52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018) FAR 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE (JUL 2016) FAR 52.228-5 Insurance-Work on a Government Installation (JAN 1997) FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013) VAAR 852.201-70 Contracting Officer s Representative (DEC 2022) VAAR 852.203-70 COMMERCIAL ADVERTISING MAY 2018 VAAR 852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran- Owned Small Businesses (JAN 2023) (DEVIATION) VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (JAN 2023) (DEVIATION) VAAR 852.223-71 Safety and Health (SEP 2019) VAAR 852.232 72, Electronic Submission of Payment Requests VAAR 852.242-71 Administrative Contracting Officer (OCT 2020) CL-120 Supplemental Insurance Requirements In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract: (a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers. (b) General Liability: $500,000.00 per occurrences. (c) Automobile liability: 200,000.00 per person; 500,000.00 per occurrence and $20,000.00 property damage. (d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage. (End of Clause) FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (SEP 2023) The following subparagraphs of FAR 52.212-5 are applicable: [52.204-10, 52.204-27, 52.209-6, 52.219-6, 52.219-27, 52.219-28 52.222-3, 52.222-21, 52.222-26, 52.222-41, 52.222-42, 52.222-43, 52.222-50, 52.222-55, 52.222-62, 52.223-18, 52.224-3, 52.225-13, and 52.232-33.] All quoters shall submit the following: Adequate documentation detailing the capabilities of the offeror to meet the requirements of the Statement of Work, and a complete 852.219-75 - Attachment 2 Limitations on Subcontracting All quotes shall be submitted electronically via email to Christopher A. Callihan @ Christopher.callihan@va.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. The following are the decision factors: Technical Adequate documentation detailing the capabilities of the offeror to meet the requirements of the Statement of Work, Past Performance - Utilizing CPARS, and price. The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (NOV 2021) Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. The following provision is incorporated into 52.212-1 as an addendum to this solicitation: 52.212-1 Instructions to Offerors Commercial Products and Commercial Services (Nov 2021) (a) North American Industry Classification System (NAICS) code and small business size standard. The NAICS code(s) and small business size standard(s) for this acquisition appear elsewhere in the Request for Quote (RFQ). However, the small business size standard for a concern that submits a quote, other than on a construction or service acquisition, but proposes to furnish an end item that it did not itself manufacture, process, or produce is 500 employees if the acquisition Is set aside for small business and has a value above the simplified acquisition threshold; or Uses the HUBZone price evaluation preference regardless of dollar value, unless the quoter waives the price evaluation preference; or Is an 8(a), HUBZone, service-disabled veteran-owned, economically disadvantaged women-owned, or women-owned small business set-aside or sole-source award regardless of dollar value. (b) Submission of Quotes. Submit signed and dated quotes to the office specified in this Request for Quote (RFQ) at or before the exact time specified. Quotes may be submitted on letterhead stationery, or as otherwise specified in the RFQ. As a minimum, quotes must show (1) The solicitation number; (2) The time specified in the solicitation for receipt of quotations; (3) The name, address, and telephone number of the quoter; A technical description of the items being quoted in sufficient detail to evaluate compliance with the requirements in the solicitation. This may include product literature, or other documents, if necessary; (5) Terms of any express warranty; (6) Price and any discount terms; (7) ""Remit to"" address, if different than mailing address; (8) A completed copy of the representations and certifications at Federal Acquisition Regulation (FAR) 52.212-3 (see FAR 52.212-3(b) for those representations and certifications that the quoter shall complete electronically); (9) Acknowledgment Request for Quotation amendments; (10) Past performance will not be considered in simplified acquisition procurements. (11) Quote should include a statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation. Quotes that fail to furnish required representations and certifications, information requested in (1) to (9), and accept the terms and conditions of the solicitation may be excluded from consideration. (c) Period for acceptance of Quotes. The quoter agrees to hold the prices in its quote firm for 90 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the solicitation. (d) Product samples. When required by the solicitation, product samples shall be submitted at or prior to the time specified for receipt of quotes. Unless otherwise specified in this solicitation, these samples shall be submitted at no expense to the Government, and returned at the sender s request and expense, unless they are destroyed during testing. (e) Multiple Quotes. Quoters are encouraged to submit multiple quotes presenting alternative line items (provided that the alternative line items are consistent with FAR subpart 4.10), or alternative commercial products or commercial services for satisfying the requirements of this solicitation. Each quote submitted will be evaluated separately. (f) Late submissions, revisions, and withdrawals of quotes. (1) Quoters are responsible for submitting quotes so as to reach the Government office designated in the solicitation by the time specified in the solicitation. If no time is specified in the solicitation, the time for receipt is 4:30 p.m., local time, for the designated Government office on the date that quotes are due. (2) Any quotation received at the Government office designated in the solicitation after the exact time specified for receipt of quotes is ""late"" and may not be considered unless it is received before purchase order issuance and the Contracting Officer (CO) determines that accepting the late quotation would not unduly delay the acquisition. (3) If an emergency or unanticipated event interrupts normal Government processes so that quotations cannot be received at the Government office designated for receipt of quotes by the exact time specified in the solicitation, and urgent Government requirements preclude a notice of an extension of the closing date, the time specified for receipt of quotes will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume. (g) Issuance of Purchase Order. The Government may issue a purchase order to one or more quoters as identified in the Request for Quote (RFQ). Therefore, the quoter s initial quote should contain the best terms from a price and technical standpoint. However, the Government may reject any or all quotes if such action is in the public s best interest. The Contracting Officer (CO) may issue a purchase order to other than the quoter with the lowest priced quotation. (h) Multiple awards. The Government may issue a purchase order for any item or group of items of a quotation, unless the quoter qualifies the quotation by specific limitations. Unless otherwise provided in the Schedule, quotations may not be submitted for quantities less than those specified. The Government reserves the right to issue a purchase order for a quantity less than the quantity quoted, at the unit prices quoted, unless the quoter specifies otherwise in the quotation. (1) Availability of requirements documents cited in the solicitation. (i) The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29, and copies of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained for a fee by submitting a request to- GSA Federal Supply Service Specifications Section Suite 8100 470 East L Enfant Plaza, SW Washington, DC 20407 Telephone (202) 619-8925, Facsimile (202) 619-8978. (ii) If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (i)(1)(i) of this provision. Additional copies will be issued for a fee. (2) Most unclassified Defense specifications and standards may be downloaded from the following ASSIST websites: (i) ASSIST ( https://assist.dla.mil/online/start/). (ii) Quick Search ( http://quicksearch.dla.mil/). (3) Documents not available from ASSIST may be ordered from the Department of Defense Single Stock Point (DoDSSP) by- (i) Using the ASSIST Shopping Wizard ( https://assist.dla.mil/wizard/index.cfm); (ii) Phoning the DoDSSP Customer Service Desk (215) 697-2179, Mon-Fri, 0730 to 1600 EST; or (iii) Ordering from DoDSSP, Building 4, Section D, 700 Robbins Avenue, Philadelphia, PA 19111-5094, Telephone (215) 697-2667/2179, Facsimile (215) 697-1462. (4) Nongovernment (voluntary) standards must be obtained from the organization responsible for their preparation, publication, or maintenance. (j) Unique entity identifier (UEI). Applies to all quotes that exceed the micro-purchase threshold, and quotes at or below the micro-purchase threshold if the solicitation requires the contractor to be registered in the System for Award Management (SAM).) The quoter must enter, in the block with its name and address on the cover page of its quote, the annotation ""Unique Entity Identifier"" followed by the unique entity identifier that identifies the quoters name and address. The quoter also must enter its Electronic Funds Transfer (EFT) indicator, if applicable. The EFT indicator is a four-character suffix to the UEI. The suffix is assigned at the discretion of the quoter to establish additional SAM records for identifying alternative EFT accounts (see FAR subpart 32.11) for the same entity. If the quoter does not have a UEI, it should contact the entity designated at www.sam.gov for UEI establishment directly to obtain one. The quoter should indicate that it is a quoter for a Government contract when contacting the entity designated at www.sam.gov for establishing the UEI. (k) [Reserved] (l) Requests for information. The CO will not notify unsuccessful quoters that responded to this Request for Quotation (RFQ). However, quoters may request information on purchase order(s) resulting from this solicitation with the CO. (End of Provision) The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) 52.204-6 Unique Entity Identifier (OCT 2016) 52.204-7, System for Award Management (OCT 2018) 52.204-16, Commercial and Government Entity Code Reporting (AUG 2020) 52.212-2, Evaluation Commercial Products and Commercial Services (NOV 2021) To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: ""The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."" OR ""The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"" Quoters shall list exception(s) and rationale for the exception(s), if any. Submission of your response shall be received not later than 10/13/2023 1500 Eastern Time at christopher.callihan@va.gov Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Christopher A. Callihan Contract Specialist Network Contract Office (NCO) 10 Office: 216-707-7736 Email: christopher.callihan@va.gov
Web Link: SAM.gov Permalink
(https://sam.gov/opp/9b97d3f8e8f94f3a89b4b4db2d354fb1/view)
Place of Performance: Address: Department of Veterans Affairs VA Northeast Ohio Healthcare System (541) Ohio 10701 East Boulevard, Cleveland, OH 44106-1702, USA; Zip Code: 44106-1702; Country: USA
Record: SN06851198-F 20231004/231002230047 (samdaily.us)
Source: SAM.gov Link to This Notice
(may not be valid after Archive Date)

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