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SAMDAILY.US - ISSUE OF OCTOBER 05, 2023 SAM #7982
SOLICITATION NOTICE

S -- Pharmacy USP Cleanings (VA-24-00010527)

Notice Date

10/3/2023 11:36:58 AM
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

561720 — Janitorial Services
 

Contracting Office

241-NETWORK CONTRACT OFFICE 01 (36C241) TOGUS ME 04330 USA
 

ZIP Code

04330
 

Solicitation Number

36C24123Q1141
 

Response Due

10/10/2023 2:00:00 PM
 

Archive Date

10/25/2023
 

Point of Contact

Nathan Langone, Contract Specialist, Phone: 603-340-0102
 

E-Mail Address

Nathan.Langone@va.gov
(Nathan.Langone@va.gov)
 

Small Business Set-Aside

VSA Veteran-Owned Small Business Set-Aside (specific to Department of Veterans Affairs)
 

Awardee

null
 

Description

Combined Synopsis-Solicitation for Commercial Products and Commercial Services Revision 01 Effective: 05/30/2023 Description This is a combined synopsis/solicitation for commercial products and services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as RFQ 36C24123Q1141. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-03. The associated North American Industrial Classification System (NAICS) code for this procurement is 561720 Janitorial services $22 Million. The FSC/PSC is S201 Housekeeping Custodial Services. This is being bid as a VOSB set-aside. The VAMC West Haven 950 Campbell Ave West Haven, CT 06516 is seeking a contractor that shall provide all necessary equipment, tools, and supporting materials to successfully support the cleaning and disinfection of the VA Connecticut Healthcare pharmaceutical compounding spaces at VACT West Haven campus. The contract will be offered as a 4 month POP. All interested companies shall provide quotations for the following (detailed item description on the PWS): Performance Work Statement (PWS) General Contractor shall provide all necessary equipment, tools, and supporting materials to successfully support the cleaning and disinfection of the VA Connecticut Healthcare pharmaceutical compounding spaces at VACT West Haven campus. VACT Connecticut Pharmacy Department will provide the garbing and personal protective equipment (PPE) used during cleaning that is typically used by our technicians (gowns, face masks, shoe covers, head covers, non-sterile gloves). Any additional PPE that the VA does not normally provide to its compounding staff should be provided by the contracting company. All services shall be performed in accordance with the terms and conditions specified in this solicitation and in compliance with the statement of work. All cleaning will be done when no sterile compounding is taking place. All company servicemen shall have their name and their company's name indicated on their uniform or a name badge, so they are easily recognizable as a contractor employee. In cases when contractor has two or more employees reporting to work, under this contract one of these employees shall be designated as a supervisor/foreman. The supervisor shall be fully knowledgeable of the location and work site to perform cleaning of the space used for sterile compounding. The contract will be offered as a 4 month. Description of Services: This PWS is for cleaning of the locations where sterile compounding is taking place at West Haven VA. VAMC West Haven 950 Campbell Ave West Haven, CT 06516 List of locations, with square footage of each area: Inpatient Pharmacy IV room consist of: Negative pressure buffer room (ISO Class 7, HD-buffer, 313 SqFt), Cleaning Daily (Mon-Sun, 7 days a week, including Federal Holidays like Christmas, New Years and Thanksgiving) between the hours of 4 am and 7 am, unless otherwise authorized), Monthly, and as needed Terminal Cleaning. Positive pressure buffer room (ISO Class 7, Non-HD-buffer, 201 SqFt), Cleaning Daily (Mon-Sun, 7 days a week, including Federal Holidays like Christmas, New Years and Thanksgiving between the hours of 4 am and 7 am, unless otherwise authorized), Monthly, and as needed Terminal Cleaning. Anteroom (ISO Class 7, 374 SqFt), Cleaning Daily (Mon-Sun, 7 days a week, including Federal Holidays like Christmas, New Years and Thanksgiving between the hours of 4 am and 7 am, unless otherwise authorized), Monthly, and as needed Terminal Cleaning. Storage room (room leading to the anteroom, without specifications, but with HEPA filtration, 242 SqFt) . Cleaning Daily (Mon-Sun, 7 days a week, including Federal Holidays like Christmas, New Years and Thanksgiving between the hours of 4am and 7 am, unless otherwise authorized), only (No terminal or monthly cleaning in that area). Cleanroom Cleaning Services must comply with USP Chapter , and . Cleaning and disinfection must be performed in the direction of clean to dirty areas utilizing overlapping unidirectional strokes and working from top to bottom. Cleaning and disinfection must begin in the buffer room (cleanroom or compounding room) and always follows the order of the cleanest to the dirtiest location (i.e. Buffer Room ->Ante Room -> Workroom). Both frequency of cleaning and timing of cleaning, as well as cleaning agents are subject to change based on operations needing to change to accommodate patient care. Logs documenting cleaning activities must be maintained and provided to the VACT Pharmacy Department. The contractor must assure that there is a system for having alternate personnel available to perform the cleaning at the specified times in the event that the personnel who normally come to perform the cleaning are unable. All personnel coming onsite are expected to follow the pharmacy department standard operating procedures for proper conduct and garbing in cleanroom and compounding environments. The specific cleaning and disinfectant solutions to be used and dwell times for solutions will be followed in accordance with VACT policies and procedures. The USP Compliance Program Manager or designee will conduct an observation of all contractor personnel s garbing and cleaning/disinfecting tasks to assure they are compliant with VACT policies and procedures. The USP Compliance Program Manager or designee will provide feedback to contractor personnel, contractor supervisor, and VA contracting officer on any areas requiring retraining. Cleaning and disinfection instructions for this compounding area is noted below. Cleaning Materials All cleaning materials, such as wipers, sponges, and mops must be non-shedding, and dedicated to use in the anteroom or buffer room and shall not be removed from these areas except for disposal. All items to be used in into the anteroom or buffer room must be cleaned prior to entering the room via the anteroom or IV room pass-through chamber. Each item must be cleaned by wiping with a non-shedding wipe wetted with 70% Isopropyl alcohol (IPA). The hazardous mop is not used in any non-hazardous area unless it is decontaminated first by soaking/dwelling with deactivating/decontaminating agent such as PeridoxRTU®. Dedicated cleaning materials are to be clearly labeled for use in the non-hazardous or hazardous compounding areas. Mop Heads and sponges are changed and discarded daily after each use or more frequently if heavily soiled. Personal Protective Equipment (PPE) for Cleaning is worn. Safety goggles are used if needed conducting cleaning with all disinfecting agents. Frequency and Cleaning Agents: DAILY cleaning tasks This daily cleaning task will be performed by the contracted cleaning vendor and take place when no aseptic operations are in progress. Pass-Through Chamber: PreEmpt Plus, 1 min dwell time Work surface(s) outside the PEC: PreEmpt Plus, 1 min dwell time, using non-shedding wipes. Doors and Door Handles (if applicable), Chairs: PreEmpt Plus, 1 min dwell time, using non-shedding wipes. Floor: PreEmpt Plus, 1 min dwell time, using non-shedding mop covers. Sink(s), Surfaces of sink(s): PreEmpt Plus, 1 min dwell time, using non-shedding wipes/mop covers. The sterile storage room/prep room only needs floor and work surface cleaned. MONTHLY cleaning tasks The monthly cleaning tasks will be performed on a designated day of the month by the contracted cleaning vendor and will take place when no aseptic operations are in progress. Agent, tools and Dwell Time: Sporicidal - Peroxyacetic Acid and Hydrogen Peroxide Agent (i.e.: PeridoxRTU®): 3 minute dwell time. Disinfectant IPA if required (glass door) Areas and Procedure: Monthly cleaning includes ceilings, walls, all storage shelving, equipment outside the PEC, and waste containers, in addition to the daily cleaning tasks as outlined above (including exterior of PECs, all floors, pass-through chambers, sinks, cleanable surfaces, doors/door handles, chairs and walls). TERMINAL cleaning tasks After semi-annual certification, or in a situation where bio-sampling requires corrective action plan, a terminal cleaning of the space is required. At minimum, terminal cleaning will be done twice per year in each location and when required by quality verification (bio-sampling as required by USP 797). Cleaning is conducted using a 3 step approach (Sterile IPA is utilized for cleaning up any residual disinfectant). PreEmpt Plus - 1 minute dwell time. Sporicidal - Peroxyacetic Acid and Hydrogen Peroxide Agent (i.e.: PeridoxRTU®) - 3 minute dwell time. Disinfectant - sterile IPA Areas and Procedures: During the terminal clean each and every surface of the IV Cleanroom must be cleaned the below list is not all inclusive, but includes most items in the IV Cleanroom please be aware that a terminal cleaning means ALL surfaces and items in the rooms must be cleaned with this process, including: Ceiling, walls, floors Counters Exterior of top of hoods Exterior sides of hoods Exterior of refrigerator Interior/exterior of pass-through chamber Chairs Doors/door windows/Door handles (if applicable) Exterior of waste basket Inside/around sink/faucet/drain Bins/racks (inside the bins are cleaned by pharmacy staff only) Monitoring of Cleaning Procedures: Random cleaning audits may be conducted by the USP Compliance Program Manager or designee to ensure staff and the contracted cleaning vendor are in full compliance with all standard operating procedures. Line Items: Item # Description/Part Number* Qty Unit of Issue Price Total Amount 1 Daily cleaning of HD-buffer room in the Inpatient Pharmacy IV room (365days-12(for monthly)=353 days) ISO Class 7 SqFt = 303 122 EA $0 $0 2 Daily Cleaning of Non-HD buffer room in the Inpatient Pharmacy (365-12=353 days) ISO Class 7 SqFt = 201 (1198 when including Storage room, which is only cleaned daily) 122 EA $0 $0 3 Daily Cleaning of anteroom in the Inpatient Pharmacy, ISO Class 7, 365 - 12 = 353 days/year, 374 SqFt, 122 EA $0 $0 4 Daily cleaning of storage room, Inpatient Pharmacy, HEPA filter air, but not ISO Classified, 310 SqFt, 365 -12(monthly) = 353, estimation 122 EA $0 $0  5 Monthly Cleaning of the non-HD buffer room (Positive pressure buffer room), Inpatient Pharmacy, 201 SqFt 4 EA $0 $0 6 Monthly Cleaning of HD-buffer room, Inpatient Pharmacy IV room (303 SqFt) 4 EA $0 $0  7 Monthly Cleaning of anteroom in the Inpatient Pharmacy (374 SqFt), 4 EA $0 $0 8 Terminal Cleaning of Inpatient Pharmacy IV room (Q6 months) All surfaces, ceiling, walls, floors, everyting is cleaned. 1 EA $0 $0 9 Terminal Cleaning As needed of HD-buffer room 10 EA $0 $0 10 Terminal Cleaning As needed of Non-HD buffer room 10 EA $0 $0 11 Terminal Cleaning As needed of anteroom 10 EA $0 $0 Evaluation Process Award will be made to the best price, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process. Vendors quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. The Government will award a contract resulting from this solicitation to the responsible vendor whose quote conforming to the solicitation will be most advantageous to the Government, price, past performance, and capabilities. The following factors shall be used to evaluate offers: 1. Price (Follow these instructions): a. Vendor shall complete the Price Schedule in Section (v), with vendors quoted contract line item prices inserted in appropriate spaces. Vendors must also provide all applicable labor rates for the solicited services so they can be compared to the applicable wage determination for compliance with the Service Contract Labor Standards (SCLS) if applicable. b. Ensure your validation is current in the System for Award Management (SAM)( https://www.sam.gov). Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation. 2. Past Performance: a. Provide (3) references of work, similar in scope and size with the requirement detailed in the Statement of Work. References must include contact information, brief description of the work completed, and contract # (if relevant). Please utilize Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Statement of Work. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources. 3. Capable: The vendors quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services in accordance with the Statement of Work in a timely efficient manner. a. Contractor shall demonstrate their corporate experience and approach to meet all requirements. b. Contractor shall provide a list of all services included in the price. c. Contractor shall provide all current and relevant licenses and/or certifications for the State of Massachusetts if applicable. d. If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort. e. Contractor shall state and/or demonstrate their ability to meet all requirements and deliverables stated in this solicitation and Statement of Work. Any additional information to further identify how the company is experienced and capable of performing the requested work is welcome. 4. Veterans Preference Factor (per 852.215-70): The Government will assign evaluation credit for an Offeror (prime contractor) which is a Service-Disabled Veteran-Owned (SDVOSB) or a Veteran-Owned Small Business (VOSB). Non-SDVOSB/VOSB Offerors proposing to use SDVOSBs or VOSBs as subcontractors will receive some consideration under this evaluation Factor. a. For SDVOSBS/VOSBs: In order to receive credit under this Factor, an Offeror shall submit a statement of compliance that it qualifies as a SDVOSB or VOSB in accordance with VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors . Offerors are cautioned that they must be registered and verified in Vendor Information Pages (VIP) database (http://www.VetBiz.gov). i. Verified SDVOSBs will receive a 5% price credit (e.g. if a SDVOSB submits an offer of $100.00, it will be evaluated as if it submitted an offer of $95.00). ii. Verified VOSBs will received a 2.5% price credit (e.g. if a VOSB submits an offer of $100.00, it will be evaluated as if it submitted an offer of $97.50). The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. (x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy. (xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items, applies to this acquisition in addition to the following addenda s to the clause: 52.252-2 Clauses Incorporated by Reference (FEB 1998), 52.203-17 Contractor Employee Whistleblower Rights and Requirement to Inform Employees of Whistleblower Rights (JUN 2020), 52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011), 52.204-13 System for Award Management Maintenance (OCT 2018), 52.204-18 Commercial Government Entity Code Maintenance (AUG 2020), 52.217-9 Option to Extend the Term of the Contract (MAR 2000), 52.228-5 Insurance-Work on a Government Installation (JAN 1997), 52.232-40 Providing Accelerated Payments to Small Business Subcontracting (DEC 2013), 852.212-70 Provisions and Clauses Applicable to VA Acquisitions of Commercial Items (APR 2020) 852.203-70 Commercial Advertising 852.219-74, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside 852.232-72 Electronic Submissions of Payment Requests 852.233-70 Protest Content/Alternative Dispute Resolution 852.233-71 Alternate Protest Procedure 852.270-1 Representatives of Contracting Officers 852.219-74 Limitations on Subcontracting Monitoring and Compliance (JUL 2018) As prescribed in 819.7203(a) insert the following clause: (a) This solicitation includes 852.219-74, VA Notice of Total Service-Disabled Veteran-Owned Small Business Set-Aside, (b) Accordingly, any contract resulting from this solicitation is subject to the limitation on subcontracting requirements in 13 CFR 125.6. The Contractor is advised that in performing contract administration functions, the Contracting Officer may use the services of a support contractor(s) retained by VA to assist in assessing the Contractor s compliance with the limitations on subcontracting or percentage of work performance requirements specified in the clause. To that end, the support contractor(s) may require access to Contractor s offices where the Contractor s business records or other proprietary data are retained and to review such business records regarding the Contractor s compliance with this requirement. (c) All support contractors conducting this review on behalf of VA will be required to sign an Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the Contractor s business records or other proprietary data reviewed or obtained in the course of assisting the Contracting Officer in assessing the Contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. (d) Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the Contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The Contractor is required to cooperate fully and make available any records as may be required to enable the Contracting Officer to assess the Contractor s compliance with the limitations on subcontracting or percentage of work performance requirement. (End of clause) 852.219-77 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction. As prescribed in 819.7009(c) insert the following clause: VA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021) (DEVIATION) (a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that (1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.] (i) [ ] Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-74 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6. (ii) [ ] General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-74 or VOSBs as set forth in 852.219-11. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (iii) Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-74 or VOSBs as set forth in 852.219-11. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted. (2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution. (3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following: (i) Referral to the VA Suspension and Debarment Committee; (ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and (iii) Prosecution for violating section 1001 of title 18. (b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. The Contracting Officer may, at their discretion, require the Contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the Contracting Officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed. (c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate. (d) Offeror completed certification/fill-in required. The formal certification must be completed, signed, and returned with the offeror s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award. I hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror]. Printed Name of Signee: _________________________________ Printed Title of Signee: ________________________________ Signature: ______________________________________________ Date: ___________________________________________________ Company Name and Address: _____________________________________________________________________________________ (End of clause) 852.242-71 Administrative Contracting Officer. As prescribed in 842.271, insert the following clause: ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation shall be furnished to the Contractor. (End of clause) (xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.203-6, 52.204-10, 52.209-6, 52.219-4, 52.219-8, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-36, 52.222-37, 52.222-40, 52.222-50, 52.223-18, 52.225-3, 52.225-13, 52.232-33, 52.222-41 (Wage Determination Central Western Massachusetts VAMC Hampshire County WD 2015-4095 (Rev-21), 52.222-42, 52.222-43, 52.222-55, 52.222-62 (xiii) All contract requirement(s) and/or terms and conditions are stated above. (xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement. (xv) RFQ questions are due NLT 10/06/2023 at 17:00 PM EST. RFQ responses are due NLT 10/10/2023 at 17:00 PM EST. RFQ responses must be submitted via email with RFQ #36C24123Q1141 in the subject line to: Nathan.Langone@va.gov Hand deliveries shall not be accepted. (xvi) The POC of this solicitation is Nathan Langone (Nathan.Langone@va.gov)
 

Web Link

SAM.gov Permalink
(https://sam.gov/opp/84441fca3fb043f5a3c7341e644d4e24/view)
 

Place of Performance

Address: VAMC West Haven 950 Campbell Ave, West Haven, CT 06516, USA

Zip Code: 06516

Country: USA
 

Record

SN06852226-F 20231005/231003230049 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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