Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF OCTOBER 19, 2023 SAM #7996
SOURCES SOUGHT

S -- Pest Control Service | Togus

Notice Date

10/17/2023 5:11:32 AM
 

Notice Type

Sources Sought
 

NAICS

561710 — Exterminating and Pest Control Services
 

Contracting Office

241-NETWORK CONTRACT OFFICE 01 (36C241) TOGUS ME 04330 USA
 

ZIP Code

04330
 

Solicitation Number

36C24124Q0029
 

Response Due

10/24/2023 2:00:00 PM
 

Archive Date

12/23/2023
 

Point of Contact

Kenya Mitchell, Contract Specialist, Phone: 781-687-2000
 

E-Mail Address

kenya.mitchell1@va.gov
(kenya.mitchell1@va.gov)
 

Awardee

null
 

Description

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation. If a solicitation is issued it shall be announced at a later date, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 561710, (Exterminating and Pest Control Services) with a size standard $17.5 Million. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Pest Control Services at the Togus VAMC per the Statement of Work below. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged to submit information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. Submission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 5:00PM EST, 24 October 2023. All responses under this Sources Sought Notice must be emailed to Kenya Mitchell at Kenya.Mitchell1@va.gov with RFQ #36C24124Q0029 in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format. Attachment 1 Sources Sought Worksheet QUALIFICATION INFORMATION: Company / Institute Name: _______________________________________________________ Address: ______________________________________________________________________ Phone Number: ________________________________________________________________ Point of Contact: _______________________________________________________________ E-mail Address: ________________________________________________________________ Unique Entity Identifier (UEI) #: ___________________________________________________ CAGE Code: __________________________________________________________________ SAM Registered: (Y / N) Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ SOCIO-ECONOMIC STATUS: VIP Verified SDVOSB: (Y / N) VIP Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered, and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov. BASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. CAPABILITY STATEMENT: Provide a brief capability and interest in providing the service as listed in Attachment 2 STATEMENT OF WORK with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the SOW. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Attachment 2 STATEMENT OF WORK PEST CONTROL GENERAL: The VA Maine Healthcare Center (VAMHC) located at 1 VA center, Augusta ME 04330, has a need for Integrated Pest Management Services (IPMS) that are a part of a comprehensive Integrated Pest Management (IPM) program. IPM is a process for achieving long term, environmentally sound pest suppression using a wide variety of technological and management practices. Control strategies in an IPM program extend beyond the application of pesticides to include structural and procedural modifications that reduce the food, water, harborage, and access used by pests. Contractor provided IPMS will be utilized as stated within Statement of Work. IPMS will be utilized in all grounds and buildings herein the VAMC. Contract period of performance will be for 12 months base contract and 4 option years from approximately 5/17/2024 to 5/16/2029. IPMS REQUIREMENTS: The Contractor shall furnish all supervision, labor, materials, and equipment necessary to accomplish the surveillance, trapping, treatment, pesticide application, and pest removal components of the IPM program. The Contractor shall provide detailed, site-specific recommendations for structural and procedural modifications to aid in pest prevention. Inspect to determine pest management measures are appropriate and required. Selection and use of the most environmentally sound pesticide(s) to affect control when chemical control methods are necessary. The Contractor shall meet the performance expectations of the client in eradicating and suppressing the following pests: Indoor populations of rats, mice, wasps, cockroaches, ants, flies, spiders, and any other arthropod or common pest including bed bugs. Pests that are located outside of the specified buildings, but within the property boundaries of the buildings including: raccoons, snakes, woodchucks, etc. Recommend and communicate to the COR environmental sanitation practices that restrict or eliminate food, water or harborage for pests and recommend engineering practices that limit entry of pests. Each building must be sprayed with protective outer pesticide around perimeter of building (at minimum of three feet up and three feet out) Bi-Monthly. Map of locations required is attached. Each facility/building must be equipped with catch-all mouse trapping stations at each entrance, which are meant to capture small pests prior to entry into facilities. Map of locations required is attached. Contractor must have capacity to eradicate bed bug infestation by means of convection heat treatment method. Must be able to provide same day treatment within four (4) hours of notification of positive bed bug sighting. Notification will be given during normal business hours 8:00AM 4:30PM, Monday - Friday. Must be able to treat a minimum of 1,000 sq. ft in same day service. Must be able to provide same day emergency pest control services within four (4) hours of notification by telephone or email. Notification will be given during normal business hours 8:00AM 4:30PM. Same day treatment includes: Bed bug inspection by Pest Technician or K-9 Other pest emergencies as identified by COR Contractor Provided Pest Sighting Logbook to have items serviced at each date of service. Logbook will be kept in Facilities Management Services (FMS) offices, B201, and maintained by FMS staff. It should include the following information: The name and address of the individual who applied the pesticide. The location, by building and room number where each pesticide was applied. The pest or pests against which the pesticide was applied. The date and time of application. The brand name of the pesticide applied. The name of the pesticide manufacturer, or the federal environmental protection agency registration number of the pesticide. The rate of application or amount of the pesticide applied, and the total area treated. NOTE: Fumigation treatments may require separate scheduling as approved by COR for the convenience of the facility. C. WORK HOURS: 1. Normal Work Hours: The service schedule will be developed between the contractors and COR prior to any service being performed. The COR will be named at the time of award. National Holidays: The eleven holidays observed by the Federal Government are: New Year s Day, Martin Luther King s Birthday, President s Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. SPECIFICATIONS: The contractor shall conform to all federal, state, and local regulations governing examining and licensing of pest control operators, performance of pest control, use of approved pest control chemicals and equipment, and proper disposal methods for all products/containers, which may be in effect for the area where the work under the contract will be performed. The IPM plan requires approval by the COR prior to implementation. Installation Services include set up of catch all stations, and perimeter residual application to all buildings listed in attachments. Routine Services include minimum of two service days a month to buildings, scheduled bi-weekly. Buildings must have all catch all traps services during these two days of service. In addition, all documented pest issues in the Pest Logbook will be treated on these two treatment days, which include all buildings listed on attachments. On Demand Services will be requested by COR or delegate during normal business hours. On Demand Services are to be estimated at 10 hours per month for the terms of this contract scope. E. CALL BACKS: EMERGENCY CALL BACK: The Contractor shall respond and perform IPM Services to correct the emergent condition within four hours after receipt of notification by the Contracting Officer or COR. This call back service shall be accomplished at no additional charge to the Government. NON-EMERGENT CALLS: Contractor shall report within mutually agreed upon time with COR for non-scheduled services without additional charge to the Government. REPORTING FOR SCHEDULED SERVICES: Contractor shall report to B221, rm. 118, on scheduled days for any instructions for location of infestation, as called in by FMS, etc. They will submit a written report of all activities following each visit, with the signature of the COR or designee responsible. The required inspection is required to be done bi-weekly. G. SAFETY FACTORS: All rodenticides or traps shall be placed only at times and in the areas approved by the COR or his/her designee. Rodenticides, and/or traps shall be replaced as necessary and per manufacturer recommendations. No pest control material or trap shall be placed where it may be recovered by patients, nor shall such material be allowed to contact food or cooking utensils. STORAGE OF PEST CONTROL MATERIALS: Storage of pest control materials or equipment are prohibited without the written approval of the COR. QUALITY ASSURANCE: Performance Objective Performance Threshold All emergency complaints shall be addressed and corrected within the timeframe specified above. Non-emergent complaints will be addressed and corrected within the timeframe specified above. Failure to meet prescribed timeframes shall not exceed one time per Quarter. J. REQUIRED CONTRACTOR REPORTING: The contractor is responsible for supplying, completing, and submitting all reports required or requested by Federal, State, or local ordinances, which pertain to any duties contained in the contract. The Contractor will furnish the COR s office, prior to initial application the trade names (if any), and the chemical names of all approved pesticides/chemicals along with appropriate antidote information and current Material Safety Data Sheet (MSDS). The Contractor shall supply this information as new products are submitted for approval to the COTR. K. CONTRACTOR PERSONNEL BADGES, PARKING, AND INSPECTION: 1. The contractor shall provide the COR with a list of contractor employees expected to enter the buildings to pick up confidential documents. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility. 2. An access badge will be given to the contractor s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor s employees must return the access badge(s) to the COR or designee at the end of each pick-up process. 3. The contractor shall be required to comply with all security policies/requirements of the Togus VA. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract. 4. It is the responsibility of the contractor s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COR. The Togus VA, does not validate or make reimbursement for parking violations of the contractor s personnel under any circumstance. The right is reserved to thoroughly inspect and investigate the contractor s vehicles, equipment, business reputation, past performance history and other qualifications, and to reject any offer, irrespective of price, if it shall be administratively determined lacking any of the essential necessary to assure acceptable standards of performance. L. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at anytime so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government. Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with the COR or designee.
 

Web Link

SAM.gov Permalink
(https://sam.gov/opp/2422b01cf7774300a5050fa85262a81b/view)
 

Place of Performance

Address: 1 VA Center, Augusta 04330, USA

Zip Code: 04330

Country: USA
 

Record

SN06861668-F 20231019/231017230049 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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