SPECIAL NOTICE
99 -- Industry Partner or Event Planning Service
- Notice Date
- 11/17/2023 6:05:09 AM
- Notice Type
- Special Notice
- Contracting Office
- DLA AVIATION RICHMOND VA 23237 USA
- ZIP Code
- 23237
- Solicitation Number
- Market_Survey_Multi-Year-RFI
- Response Due
- 12/15/2023 2:00:00 PM
- Archive Date
- 12/30/2023
- Description
- DLA Aviation Supplier Conference - Multi-Year Market Survey OBJECTIVE: To find an industry partner or event planning service provide to co-host a supplier conference in May of each year for a period ranging from two-(2) � six-(6) years. �The years will alternate between DLA Land & Maritime at Columbus Ohio in 2024 and DLA Aviation at Richmond Virginia in 2025. The goal of the conference is to stimulate industry interest and deepen understanding about Defense Supply Center Columbus and Richmond as well deepen the understanding the responsibilities and goals governing Defense Logistics Agency in supporting the Services while generating collaborative exchanges between DLA, DoD, and the defense industry. BACKGROUND: Three-day conference to be held in either: Downtown Columbus Ohio (Greater Columbus Convention Center or similar in the surrounding area) Downtown Richmond, VA (Greater Richmond Convention Center preferred) Annual Event, May of each year with 2024 in Columbus, Ohio and 2025 in Richmond, VA Estimated Attendees: 1,200 Proposed schedule: Day One: Early AM promotional booths area open for set-up. Early PM exhibit hall preview Day Two: Continental breakfast, commence conference, lunch, breaks, early PM reception Day Three: Continental breakfast, commence conference, lunch, breaks Capacity for 100 exhibits (10� x 10� minimum) 1x Reception / 2x Breakfasts / 2x Lunches / 3x breaks per day 275x complimentary registrations for DoD personnel (includes breakfasts and lunches) 10x complimentary registrations for guest speakers 125x complimentary access passes to reception for DoD personnel 12x complimentary booths for DoD activities 16x onsite parking passes for DoD key personnel REQUIRED TASKS: Website and marketing operations Registration, both pre-conference and onsite Maintain conference registration database Booth registration, management, and shipping support Defense industry outreach Provide defense industry speakers Site contracts, logistics, operations, and management Exhibit management Catering Audio-visual services Photographic and videographic services Handouts Budgeting Financial management and accounting services Regular pre-conference progress meetings with DLA Please Provide Answers to the Following Questions Are you a for profit or not-for-profit business? What experience does your firm have managing DoD conferences? What is your strategy to attract the defense industry to this conference? What is your strategy to increase small business focus and participation? Please Provide Price and Costing per Below by Year � Estimated price per registration������������������������������������������������������������������������������������������������������������������������������ Estimated price per 10x10 booth� � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � � �� Estimated event total cost Any discount(s) provided with a multi-year long-term contract� � � � � � � � � � � � � � � � � � � � � � Please respond by December 15, 2023, 5:00 PM (Eastern Standard Time). �Direct questions and responses to Ms. Sharon Hartman at Sharon.hartman@dla.mil.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/b04ce334d4984168b7302bfd144ee237/view)
- Place of Performance
- Address: Richmond, VA, USA
- Country: USA
- Country: USA
- Record
- SN06888687-F 20231119/231117230050 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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