SOLICITATION NOTICE
V -- PROVIDE HUSBANDRY SERVICE TO THE NOAA SHIP GORDON GUNTER WHILE THE SHIP IS IN SUAPE BRAZIL
- Notice Date
- 11/19/2023 10:42:24 AM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 488310
— Port and Harbor Operations
- Contracting Office
- DEPT OF COMMERCE NOAA KANSAS CITY MO 64106 USA
- ZIP Code
- 64106
- Solicitation Number
- 1333MK24QNMAN0003
- Response Due
- 12/12/2023 2:00:00 PM
- Archive Date
- 12/27/2023
- Point of Contact
- ALEXANDER CANCELA
- E-Mail Address
-
ALEXANDER.CANCELA@NOAA.GOV
(ALEXANDER.CANCELA@NOAA.GOV)
- Description
- Amendment 0002 to Solicitation 1333MK24QNMAN0003 is to provide clarifications to vendors. 1. The NOAA Ship Gordon Gunter is an Scientific American vessel under the United States Department of Commerce and will be on a diplomatic clearance: https://www.omao.noaa.gov/mo/ships/gordon-gunter 2. The Description of Linen: Max Crew 35 Personnel (approx.: Twin bed size) Aprox 200lbs Each Crew will bag their linens and sent away for laundry service. Each bag may have two sheets, 1-2 pillowcases, a towel, hand towel, washcloth, 1-2 knit style blankets. For price purposes quote for: 70 knit style blankets, 70 Sheets 70 pillow cases, 35 regular size towels, 35 hand towels, 35 wash/ face cloths. However the Government only to be billed for the actual quantity of this service. 3.� Air Freight Clearance and Transfer Support and liaison services adequate to assure customs clearance of Air Freight shipments within one day of arrival. Ground transport of Air Freight shipments to arrive at ship the same day after clearance Up to 8 separate deliveries of multiple Air Freight boxes/parcels/mail. Can you please explain further, what is included here? At the moment, we do not have anything pending or anything schedule for shipment; however in the past, we have sent 3-6 pallets via air cargo, the government paid for the air cargo at home station. Freights varies from 250lbs- 1,500lbs in wooden pallets. Usual pallets size 48x48x40 (inches). Total value contents per pallet is anywhere from $5k- $25k (per pallet). If we do sent items via air, we would need the vendor to assist by having an agent helping clear the freight through customs at the air cargo terminal and by helping identify and expedite the transfer from the airport to a local warehouse until the ship is ready to receive the cargo. Once the vessel is in port then arranged the delivery to the ship. The type cargo may be composed of ship parts, crew mail and ship supplies all are to be Government own commercial items. 4. Food Store The Ship will be submitting an order through the regular ship chandler/ pursuer. In addition to the regular ship chandler/pursuer the ship would like the ability to send the Ship steward to a local Wholesale store open to the community such as American version of BJ�s, Costco, Sam and or Makro warehouse to supplement the food store this will need to be charge to the contract. The approx. amount is $5k-$10K. Please advise if this is available and provide a quote that will include the delivery. Be advice the vendor will need to accompany the chief steward, may need to have membership to the wholesale store, a way to pay or credit these items and charge it to the contract. Please provide a comment for this service in the comment/ note section. 5. Confirmation of the Pier/ Berth/ Port at Suape Brazil for this request. If the berth/pier or port in Suape, Brazil is not available or if this port is found unable to support our ship logistically, please suggest an alternative port with an explanation, and include a second quote for that alternative pier/port/berth. 6. Itemizing the quotes per CLINs: When providing the excel breakdown us as a reference the example on page 4 and page 5 which includes all services being requested. You do not have to use this specific example; however, the government needs to understand how each supply and or service is being provided, quoted, its availability and any problems with solutions to the supply/service being requested. Be advice that many of these items may be as an option, meaning it may not be used or the total quantity may not be reached; therefore we only to pay for actual usage and any unused funds will be de-obligated at a later time. Do not place anything on standby, as we do not want to incur any charges for not being utilized one example is the forklifts. In addition, the Forklift there may be times/ days that that we only need it for two or three hours depending on the need. If so please provide in the forklift section if there is a minimum charge/hours per call or usage. Pay close attention to what is being requested and comparing it to the SOW and solicitation/ and any amendments to ensure you have not left anything behind or blank. If an item is not available, please state �Item not available� and provide a solution if any. If an item is included in the price, please state �Item is included in the overall price with (name the service)�. Also if there a charge associated with that services such as management fees, connection fees mod or de-mob of forklift etc, please included in the price or add it as separate line on the excel spreadsheet and in the note section explain how is going affect the overall price of that service. Any Award to this contract will be based on best value to the Government in terms of 1. Experience, past performance, 2. Availability (services, port location including any alternative port) 3. Best Price 4. Options will be evaluated based on the availability of each service and best price. This Solicitation is being extended please refer to the SAM.gov. All of the other terms and condition remain the same. End of Amendment 0002 1. Amendment 0001 to Solicitation 1333MK24QNMAN0003 is for the following: 2. Provide answers to questions to interested vendors: Q1. Can you confirm if the ship will be under diplomatic clearance? A1. Yes Q2. In the SOW we noticed that we need to quote for garbage regarding 9cm. Will this be a daily amount? Or will this be for the length of the stay? A2. We need one container receptacle for trash size 9 cubic meter or 20 yard Container dumpster near the ship on the pier for ship trash. This receptacle to be emptied as needed basis per ship request. For price purposes please quote to be emptied 7 times; however only invoiced for the actual usage/emptied amount in other words if we only to be emptied 5 time then final invoice shall be for 5 times. Q3. Air Freight Clearance and Transfer Support and liaison services adequate to assure customs clearance of Air Freight shipments within one day of arrival. Ground transport of Air Freight shipments to arrive at ship the same day after clearance Up to 8 separate deliveries of multiple Air Freight boxes/parcels/mail. Can you please explain further, what is included here? A3. At the moment we do not have anything pending or anything schedule for shipment; however in the past, we have sent 3-6 pallets via air cargo, paid by the government at home station. Freights varies from 250lbs - 1,500lbs per wooden pallet. Usual pallet size 48x48x40 (inches). Total value contents per pallet is anywhere from $5k- $25k (per pallet). If we do sent items via air, we would need the vendor to assist by having an agent helping clear the freight through customs at the air cargo terminal and by helping identify and expedite the transfer from the airport to a local warehouse until the ship is ready to receive the cargo. Once the vessel is in port then arranged the delivery to the ship. The type cargo may be composed of ship parts, crew mail, ship supplies and scientific equipment all are to be commercial items all are US. Government property. 3. All of the other terms and condition remain the same 4. End of Amendment 0001. THIS IS A COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS PREPARED IN ACCORDANCE WITH THE FORMAT IN FAR SUBPART 12.6, AS SUPPLEMENTED WITH ADDITIONAL INFORMATION INCLUDED IN THIS NOTICE.� THIS ANNOUNCEMENT CONSTITUTES THE ONLY SOLICITATION; QUOTES ARE BEING REQUESTED AND A WRITTEN SOLICITATION WILL NOT BE ISSUED. THIS SYNOPSIS/SOLICITATION 1333MK24QNMAN0003 CONSTITUTES A REQUEST FOR QUOTATION (RFQ) AND INCORPORATES PROVISIONS AND CLAUSES IN EFFECT THROUGH FEDERAL ACQUISITION CIRCULAR 2023-05. THE NATIONAL OCEANIC ATMOSPHERIC ADMINISTRATION (NOAA), OFFICE OF MARINE & AVIATION OPERATIONS (OMAO), NOAA SHIP GORDON GUNTER REQUIRES HUSBANDRY SERVICES AT SUAPE, BRAZIL. � CLIN DESCRIPTION QUANTITY UNIT PRICE TOTAL PRICE 0001 PROVIDE HUSBANDRY SERVICES TO THE NOAA SHIP GORDON GUNTER WHILE THE SHIP VISITS SUAPE, BRAZIL WITH THE ATTACHED STATEMENT OF WORK. (PAGES 3- 6). PERIOD OF PERFORMANCE: (9 DAYS) BETWEEN: 02-30 MARCH 2024 ***ANTICIPATED MOORAGE DATES: 16-24 MARCH 2024. *** PLACE OF PERFORMANCE: NOAA SHIP GORDON GUNTER SUAPE, BRAZIL. ** OR VENDOR MAY PROPOSED A BEST SUITABLE LOGISTICAL PIER WITHIN THE SUAPE, BRAZIL FOR THE NOAA VESSEL.** SERVICES INCLUDES THE FOLLOWING: 1. PILOTAGE 2. COMPULSORY TUG 3. PIER SPACE 4. LINE HANDLERS 5. BROW RENTAL 6. CUSTOMS AND IMMIGRATION (IF APPLICABLE). 7. POTABLE WATER 8. BILGE WATER 9. MEDICAL ASSISTANCE 10. SEWAGE (BLACK WATER AND GREY WATER) 11. GARBAGE 12. AIRPORT CREW PICK-UPS/DROP OFFS 13. LINEN SERVICES 14 AIR FREIGHT CLEARANCE AND TRANSFERS EACH CLIN IS INDEPENDENT FROM EACH OTHER, THEREFORE THE VENDOR SHALL CONFIRM SERVICES REQUESTED PER EACH CLIN AND DATES OF ARRIVAL/ DEPARTURE. VENDOR SHALL NOT CHARGE THE GOVERNMENT FOR ANY STANDBY SERVICES. **PRICES WILL BE PAID AT ACTUAL COST NOT TO EXCEED THE TOTAL AMOUNT OF THE PURCHASE ORDER. ** **ANY UNUSED FUNDS REMAINING WILL BE DE-OBLIGATED AT A LATER TIME. ** 0002 PIER SECURITY (REFERENCE PAGE 6.) TRAINED AND QUALIFIED SECURITY WATCH STANDERS TO MAINTAIN 24 HOUR / 7 DAYS PER WEEK CONTINUOUS WATCH OVER THE GANGWAY IN APPROPRIATE SHIFTS (TO INCLUDE ALL WEEKENDS AND HOLIDAYS).� EACH CLIN IS INDEPENDENT FROM EACH OTHER, THEREFORE THE VENDOR SHALL CONFIRM SERVICES REQUESTED PER EACH CLIN AND DATES OF ARRIVAL/ DEPARTURE. VENDOR SHALL NOT CHARGE THE GOVERNMENT FOR ANY STANDBY SERVICES. **PRICES WILL BE PAID AT ACTUAL COST NOT TO EXCEED THE TOTAL AMOUNT OF THE PURCHASE ORDER. ** **ANY UNUSED FUNDS REMAINING WILL BE DE-OBLIGATED AT A LATER TIME.** 0003 SUPPLIES (REFERENCE PAGE 7). PROCUREMENT AND DELIVERY OF MISCELLANEOUS PARTS AND SUPPLIES ONLY IF NEEDED AND AVAILABLE VENDOR SHALL PROVIDE A QUOTE FOR ANY ASSOCIATED FEES RELATED TO PROCUREMENT AND DELIVERY OF MISCELLANEOUS PARTS AND SUPPLIES (IF APPLICABLE). FUNDS WILL BE ALLOCATED FOR MISCELLANEOUS PARTS AND SUPPLIES AT MARKET PRICE WITH A NOT TO EXCEED AMOUNT THAT WILL INCLUDE ANY ASSOCIATED FEES INCURRED AT RATES PROVIDED IN THE QUOTE. ANY ASSOCIATED FEES REGARDING THE MISCELLANEOUS PARTS AND SUPPLIES SHALL BE PROVIDED UPFRONT AT SOLICITATION AND EXPLAINED. (ONE EXAMPLE OF ASSOCIATED FEES MAY BE DELIVERY FEES, IF ANY). AGENCT SHALL NOT COLLECT ANY MARK UP OR ADDED COMMISSIONS UNDER THIS CLIN. EACH CLIN IS INDEPENDENT FROM EACH OTHER, THEREFORE THE VENDOR SHALL CONFIRM SERVICES REQUESTED PER EACH CLIN AND DATES OF ARRIVAL/ DEPARTURE. VENDOR SHALL NOT CHARGE THE GOVERNMENT FOR ANY STANDBY SERVICES. **PRICES WILL BE PAID AT ACTUAL COST NOT TO EXCEED THE TOTAL AMOUNT OF THE PURCHASE ORDER.** **ANY UNUSED FUNDS REMAINING WILL BE DE-OBLIGATED AT A LATER TIME.** 0004 FORKLIFT WITH LICENSED OPERATOR. (REFERENCE PAGE 7). DO NOT PLACE OR HAVE THIS SERVICE ON STANDBY, FORKLIFT AND OPERATOR SHALL ONLY BE SCHEDULED BY THE SHIP FOR THE ACTUAL DAYS AND HOURS OF USAGE. VENDOR SHALL NOT CHARGE THE GOVERNMENT FOR ANY STANDBY SERVICES.* *PRICES WILL BE PAID AT ACTUAL COST NOT TO EXCEED THE TOTAL AMOUNT OF THE PURCHASE ORDER.** **ANY UNUSED FUNDS REMAINING WILL BE DE-OBLIGATED AT A LATER TIME.** 0005 FOOD STORES.(REFERENCE PAGES 7). INCLUDING PRODUCE, DAIRY, FROZEN GOODS, MEATS AND DRY GOODS. FINAL ORDER TO BE PROVIDED 1 WEEK IN ADVANCE, DELIVERY TO THE SHIP BY TRUCK. **ACCEPTANCE DEPENDENT ON RB INSPECTION, PER VESSEL SANITATION PROGRAM 2011 OPERATIONS MANUAL, BY U.S. PUBLIC HEALTH SERVICE (USPHS) AND CENTERS FOR DISEASE CONTROL AND PREVENTION, FOOD MUST BE OBTAINED FROM SOURCES THAT COMPLY WITH APPLICABLE LOCAL, STATE, FEDERAL, OR COUNTRY OF ORIGIN'S STATUTES, REGULATIONS, AND ORDINANCES. **FOOD PREPARED IN A PRIVATE HOME SHALL NOT BE USED** VENDOR SHALL PROVIDE A QUOTE FOR ANY ASSOCIATED FEES RELATED TO FOOD STORES. FUNDS MAY BE ALLOCATED FOR FOOD STORES AT MARKET PRICE WITH A NOT TO EXCEED AMOUNT WHICH WILL INCLUDE ANY ASSOCIATED FEES INCURRED AT RATES PROVIDED IN THE QUOTE. ANY ASSOCIATED FEES REGARDING THE FOOD STORES SHALL BE PROVIDED UPFRONT AT SOLICITATION AND EXPLAINED. (ONE EXAMPLE OF ASSOCIATED FEES MAY BE DELIVERY FEES, IF ANY). AGENT SHALL NOT COLLECT ANY MARK UP OR ADDED COMMISSIONS UNDER THIS CLIN. **ORDER MAY BE GIVEN AFTER AWARD, HOWEVER THE FINAL AMENDMENT TO THE FOOD ORDER TO BE PROVIDED ONE WEEK IN ADVANCE, THIS WILL ALLOW FOR CHANGES TO THE FOOD STORES. **NO PENALTIES FOR CHANGES OF FOOD STORES SHALL BE IMPOSED TO THE SHIP WITHIN THIS PERIOD.** FOOD STORE MAY INCLUDE SUPPLEMENTAL FOOD FROM LOCAL WAREHOUSE/ WHOLESALER RETAILERS USING VENDORS PURCHASE CARD (SEE REFERENCE PAGE 7). EACH CLIN IS INDEPENDENT FROM EACH OTHER, THEREFORE THE VENDOR SHALL CONFIRM SERVICES REQUESTED PER EACH CLIN AND DATES OF ARRIVAL/ DEPARTURE. VENDOR SHALL NOT CHARGE THE GOVERNMENT FOR ANY STANDBY SERVICES. **PRICES WILL BE PAID AT ACTUAL COST NOT TO EXCEED THE TOTAL AMOUNT OF THE PURCHASE ORDER.** **ANY UNUSED FUNDS REMAINING WILL BE DE-OBLIGATED AT A LATER TIME.** 0006 GROUND TRANSPORTATION. (REFERENCE PAGE 8) TWO (2) 10-PASSENGER VAN WITH DRIVER APROX 9 DAYS/ 120 HOURS. ONE (1) 5-PASSENGER SEDAN WITH DRIVER APROX 12 DAYS/ 144 HOURS EACH CLIN IS INDEPENDENT FROM EACH OTHER, THEREFORE THE VENDOR SHALL CONFIRM SERVICES REQUESTED PER EACH CLIN AND DATES OF ARRIVAL/ DEPARTURE. VENDOR SHALL NOT CHARGE THE GOVERNMENT FOR ANY STANDBY SERVICES. **PRICES WILL BE PAID AT ACTUAL COST NOT TO EXCEED THE TOTAL AMOUNT OF THE PURCHASE ORDER. ****ANY UNUSED FUNDS REMAINING WILL BE DE-OBLIGATED AT A LATER TIME.* 0007 HUSBANDING AGENT. (REFERENCE PAGE 8) EACH CLIN IS INDEPENDENT FROM EACH OTHER, THEREFORE THE VENDOR SHALL CONFIRM SERVICES REQUESTED PER EACH CLIN AND DATES OF ARRIVAL/ DEPARTURE. VENDOR SHALL NOT CHARGE THE GOVERNMENT FOR ANY STANDBY SERVICES. **PRICES WILL BE PAID AT ACTUAL COST NOT TO EXCEED THE TOTAL AMOUNT OF THE PURCHASE ORDER. ** **ANY UNUSED FUNDS REMAINING WILL BE DE-OBLIGATED AT A LATER TIME. ** INCLUSION OF FAR CLAUSE 52.217-8, OPTION TO EXTEND SERVICES, IN THE SOLICITATION AND RESULTANT CONTRACT IS FOR USE BY THE GOVERNMENT AS OUTLINED AT FAR 37.111, EXTENSION OF SERVICES. THE OPTION WILL BE EXERCISED AS NEEDED AT ANY TIME DURING THE LIFE OF THE CONTRACT USING THE RATES APPLICABLE AT THE TIME OF EXERCISE. 0008 OPTIONAL SERVICES FUNDS MAY BE ALLOCATED AS PLACE HOLDER AT THE AWARD LEVEL OR DURING THE LIFE OF THE CONTRACT FOR THE PROCUREMENT AND DELIVERY OF ADDITIONAL SERVICES AT MARKET PRICE OR AT NEGOTIATED RATE IF ALREADY QUOTED. SERVICES MAY INCLUDE BUT NOT LIMITED TO: ADDITIONAL SERVICES ON THE STATEMENT OF WORK FROM PAGES 4-8 SUCH EXAMPLES MAY INCLUDE ADDITIONAL TRASH, SEWAGE PICK UP OR ADDITIONAL GUARD SERVICE/ WATCH STANDERS, PILOT, TUG SERVICE, GROUND TRANSPORTATION, FORKLIFT, AIRPORT CREW PICK UPS, AIR FREIGHT CLEARANCE, ETC. EACH CLIN IS INDEPENDENT FROM EACH OTHER, THEREFORE THE VENDOR SHALL CONFIRM SERVICES REQUESTED PER EACH CLIN AND DATES OF ARRIVAL/ DEPARTURE. VENDOR SHALL NOT CHARGE THE GOVERNMENT FOR ANY STANDBY SERVICES. **PRICES WILL BE PAID AT ACTUAL COST NOT TO EXCEED THE TOTAL AMOUNT OF THE PURCHASE ORDER.** **ANY UNUSED FUNDS REMAINING WILL BE DE-OBLIGATED AT A LATER TIME.** THE GOVERNMENT WILL AWARD A FIRM FIXED PRICE CONTRACT BASED ON BEST VALUE TO THE GOVERNMENT: 1. EXPERIENCE/ PAST PERFORMANCE, 2. AVAILABILITY (SERVICES, DATES AND PIER LOCATION), AND 3. PRICE. �OPTION CLIN WILL ALSO BE EVALUATED BASED ON THE OVERALL AVAILABILITY AND BEST PRICE*** THIS ACQUISITION IS AVAILABLE FOR FULL AND OPEN COMPETITION UNDER NAICS CODE 488310, PORT AND HARBOR OPERATIONS THE PRODUCT SERVICE CODE IS V119. PLEASE REVIEW THE ATTACHED RFQ 1333MK24QNMAN0003, VENDOR SHALL ENSURE TO PROVIDE THE FOLLOWING INFORMATION OTHERWISE FAILURE TO PROVIDE OR MISSING DOCUMENTS MAY BE CONSIDERED AS A NON-RESPONSIVE, AND COULD BE DISQUALIFIED FROM SOLICITATION. 1.�� �RFQ NUMBER, INCLUDING NAME, ADDRESS, TELEPHONE NUMBER, CAGE CODE AND SAM UNIQUE ENTITY IDENTIFIER (UEI). 2.�� �PLEASE PROVIDE A DETAILED AND ITEMIZED COST TO INCLUDETHE TOTAL AMOUNT PER STATEMENT OF REQUIREMENTS AND PER LINE ITEMS IN AN EXCEL SPREADSHEET EXPLAINED HOW IS BEING QUOTED). **PLEASE ENSURE TO INCLUDE THE PROPOSE PIER AND LOCATION.** 3.�� �INCLUDE STATEMENT SPECIFYING THE EXTENT OF AGREEMENT WITH ALL THE TERMS, CONDITIONS, AND PROVISION INCLUDED IN THIS RFQ. QUOTES THAT REJECT THE GOVERNMENT TERMS AND CONDITIONS ON THIS SOLICITATION MAY BE EXCLUDED FROM CONSIDERATION. 4.�� �ACKNOWLEDGEMENT OF SOLICITATION AMENDMENTS (SF-30) IF ANY. 5.�� �PLEASE PROVIDE AT LEAST THREE REFERENCES FOR JOBS PERFORMED WITHIN THE PAST THREE YEARS THAT ARE THE SAME OR SIMILAR IN IN SCOPE SPECIFICALLY IN ""VESSEL HUSBANDRY/ PORT SERVICES"". VENDOR SHALL PROVIDE A POINT OF CONTACT THAT INCLUDES NAME, TELEPHONE NUMBER, EMAILS AND A DETAIL DESCRIPTION OF THE SERVICE PERFORMED AND PRICE. ALL RESPONSIBLE SOURCES MAY SUBMIT A QUOTATION WHICH SHALL BE CONSIDERED BY THE AGENCY. QUOTES MUST BE SUBMITTED VIA ELECTRONIC MEANS (EMAIL) NO LATER THAN NOVEMBER 07, 2023 AT 5:00 P.M. EASTERN TIME (ET). TO ALEXANDER.CANCELA@NOAA.GOV. THE GOVERNMENT DOES NOT ACCEPT RESPONSIBILITY FOR NONRECEIPT OF EMAIL. IT IS THE CONTRACTOR'S RESPONSIBILITY TO REQUEST A CONFIRMATION OF THE EMAIL RECEIPT ***ALL QUESTIONS MUST BE SUBMITTED IN WRITING TO ALEXANDER.CANCELA@NOAA.GOV BY OCTOBER 31, 2023 �AT 5:00 P.M. ET. TELEPHONE INQUIRIES WILL NOT BE HONORED.*** CONTRACTORS ARE ENCOURAGED TO REGISTER WITH THE SAM.GOV VENDOR NOTIFICATION SERVICE AS WELL AS THE INTERESTED VENDORS LIST FOR THIS ACQUISITION (SEE APPLICABLE TAB WITHIN FEDBIZOPPS WHERE THIS SYNOPSIS/ SOLICITATION IS POSTED). QUOTERS MUST BE REGISTERED IN THE SAM DATABASE TO BE CONSIDERED FOR THIS AWARD. REGISTRATION IS FREE AND CAN BE COMPLETED ON-LINE AT HTTP:// WWW.SAM.GOV/. FOR CLAUSES AND PROVISION PLEASE SEE ATTACHED STANDARD FORM1449 1333MK24QNMAN0003.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/214bac199d844fe8a7eb3cc52241bdba/view)
- Place of Performance
- Address: SUAPE, BR-PE, BRA
- Country: BRA
- Country: BRA
- Record
- SN06889373-F 20231121/231119230043 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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