SOLICITATION NOTICE
R -- Pharmacy Annual Wall-to-Wall Inventory Services- Greater Los Angeles VA Healthcare System
- Notice Date
- 12/27/2023 2:48:45 PM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 541614
— Process, Physical Distribution, and Logistics Consulting Services
- Contracting Office
- 262-NETWORK CONTRACT OFFICE 22 (36C262) Gilbert AZ 85297 USA
- ZIP Code
- 85297
- Solicitation Number
- 36C26224Q0359
- Response Due
- 1/9/2024 8:00:00 AM
- Archive Date
- 02/08/2024
- Point of Contact
- Jennell Christofaro, Contract Specialist
- E-Mail Address
-
jennell.christofaro@va.gov
(jennell.christofaro@va.gov)
- Small Business Set-Aside
- SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- Awardee
- null
- Description
- This is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued. This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-02. This solicitation is set-aside for 100% Service-Disabled Veteran-Owned Small Business (SDVOSB). The associated North American Industrial Classification System (NAICS) code for this procurement is 541614, with a small business size standard of $20.0 Million. The FSC/PSC is R706. The VA Greater Los Angeles Healthcare System (VAGLAHCS), 11301 Wilshire Blvd, Los Angeles, CA 90073-1003, is seeking qualified personnel to provide pharmacy annual wall-to-wall inventory support services to five pharmacy locations within GLA. All interested companies shall provide quotations for the following: Statement of Work (SOW) Objective: The annual wall to wall inventory consists of three phases: Scanning of current inventory of drug and supply items within the pharmacy Report of the physical inventory. Analyze and complete the annual wall to wall inventory report to VISN by 03/31/2024. The objective is to have an outside vendor physically scan, using a handheld scanner to all the current inventory of drug and supply items within the pharmacy and generate a report of the current inventory. A outside vendor performing phase 1 and 2 will account for fair and equitable reporting as well as prevent possible drug diversion. Scope of Work: The Contractor shall provide all labor, equipment, materials, supervision, test equipment, travel, and transportation, necessary to complete pharmacy wall-to-wall inventory at all locations listed within this Statement of Work (SOW). Period of Performance: 30 days after award, TBD (Estimated: 02/01/2024-02/29/2024) Pharmacy normal hours of operation are between 8am and 4:30pm, Monday through Friday, excluding holidays. Holidays falling on a Sunday will be observed the following Monday. New Year s Day January 01 Martin Luther King s Birthday Third Monday in January President s Day Third Monday in February Memorial Day Last Monday in May Juneteenth June 19 Independence Day July 04 Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11 Thanksgiving Day Fourth Thursday in November Christmas Day December 25 Federal Holiday Schedule Place of Performance: Name Address West Los Angeles Medical Center (WLA) Outpatient Pharmacy 11301 Wilshire Blvd, Bldg. 500 - 1225 Los Angeles, CA 90073 West Los Angeles Medical Center (WLA) Inpatient Pharmacy 11301 Wilshire Blvd, Bldg. 500 - 0205 Los Angeles, CA 90073 Sepulveda Ambulatory Care Clinic (SEP) 16111 Plummer St, Bldg. 200-1200 North Hills, CA 91343 Bakersfield CBOC (BAK) 1801 Westwind Dr. - Pharmacy Bakersfield, CA 93301 Los Angeles Ambulatory Care Clinic (LAACC) 351 E. Temple St, B128 Los Angeles, CA 90012 Pharmacy Location Program Point of Contacts:Add two more columns and list phone numbers and email addresses of these Program POCs. Also, add this table below the Place of Performance table. updated Will be provided upon award Service Requirements: The wall-to-wall inventory shall be performed within a 5-day period, 1 day per Pharmacy location within the month of February 2024. Contractor shall perform the physical wall to wall inventory of 5 VA Pharmacy locations in VISN 22, Station 691, GLA. Locations listed in the Place of Performance table of this statement of work. Inventory must be completed the day the inventory was started for each location. The contractor shall provide enough inventory specialists to complete the inventory in this timeframe. Wall to wall inventories will be scheduled for a date/time specified by the Chief of Pharmacy. The days and hours may vary per location and might fall on a weekend. The contractor shall provide all equipment deemed necessary to properly complete inventory (i.e., handheld scanners, computers, software to run required reports, etc.). Coordination with the Prime Vendor and contractor may be necessary. Prior to the service being performed, Pharmacy will provide the contractor, the pharmaceutical prime vendor and direct purchase pricing data so that it can be included within the required reports. Contractor shall divide each pharmacy into manageable sections. The contractor shall have a mechanism to mark/tag each section (supplies or bottles are not to be marked) that is to be inventoried, with markers placed at the beginning and end of each section to be counted. An initial of the person counting the section should be placed on the marker at the end of the section that has been counted. This prevents duplication of completed sections when more than one person is working within the same section. Contractor shall use scanners to collect the inventory data, ie. McKesson national drug/product codes (NDC) and quantities. Contractor shall ensure that several validation tasks are performed once the data was collected to ensure the quality of the performance, such as Verified recounts performed by the contractor. Adjustments have been completed by contractor. Inventory tags/markers have been removed. a.-c. needs to be completed prior to completion of on-site inventory. Contractor shall compare the data to McKesson databases and generate reports to show the pricing of all items inventoried, as well as a value by line-item and a value overall of the location. A quality review check of selected products (spot check) will be performed at the discretion of Pharmacy Service officials prior to completion. Contractor shall complete the initial performance (phase 1) within a day s time during operating hours, M-F, 8am-4:30pmThis contradicts what you stated above, which says 8am-4:30pm. Please confirm and adjust accordingly. corrected (excluding Federal Holidays) at each of the location listed above. The contractor will adhere to all VA security and privacy requirements such as the Health Insurance Portability and Accountability Act (HIPPA). Reporting: The vendor shall provide a detailed Excel spreadsheet inventory site report for the pharmacy locations inventoried within 48 hours of the inventory performance. The report will contain all physical items inventoried as well as data provided by the pharmacy. The report will contain the following: (reported as per site) item name (name & strength, i.e., drug A 1mg/1ml) package description (ml, bottle, tab) NDC or UPC/UPN total quantity current package price total replacement cost per item total replacement cost of all items per site. The report will be provided in Microsoft Excel. A summary report will be generated that states the calculated replacement cost of all products based on provided data. A location summary report will also be provided. Security Requirements The C&A requirements do not apply, and Security Accreditation Package is not required. This service does not involve Contractor connection of one or more contractor-owned IT devices (such as laptop computer or remote connection from a contractor system) to a VA internal trusted (i.e., non-public network) therefore Information Technology (IT) Security certification and accreditation (authorization) (C&A) requirements do not apply per VA Handbook 6500.6. Identification, Check-in, Parking, and Smoking Regulations Identification The vendor's employees shall always wear visible identification while on VAGLAHCS premises. Contractor employees shall report to VA Police upon entry to the VAGLAHCS facility to get a visitor badge. Contractor employees are required to be escorted by the COR or designee s office once on campus prior to commencement of work. During emergencies contractor personnel shall check in with VAGLAHCS Police if the VAGLAHCS PPOC or designee is not available. Parking It is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Service Office. The Contractor assumes full responsibility for any parking violations. Smoking Veterans Health Administration (VHA) Directive 1085, dated March 5, 2019, provides a comprehensive smoke-free policy for patients, visitors, contractors, volunteers, and vendors, at the Department of Veterans Affairs (VA), Veterans Health Administration (VHA) health care facilities. This updated VHA directive implements a smoke-free policy for patients, visitors, contractors, volunteers, and vendors at VA health care facilities, as defined in this directive, based on scientific evidence regarding the adverse health effects of secondhand and thirdhand smoke exposures. The Assistant Deputy Under Secretary for Health for Administrative Operations (10NA) and the Assistant Deputy Under Secretary for Health for Clinical Operations (10NC) are responsible for the contents of this directive. Questions may be referred to VHA Smoke Free: vhasmokefree@va.gov. This VHA directive is scheduled for recertification on or before the last working day of March 2024. This VHA directive will continue to serve as national VHA policy until it is recertified or rescinded. Weapons and Contraband Possession of weapons or contraband is prohibited and shall be subject to arrest and termination from future performance under this contract. Enclosed containers, including tool kits, shall be subject to search. Violations of VAGLAHCS regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court. Safety All personnel employed by the Contractor in the performance of this contract, or any representative of the Contractor entering on VAGLAHCS shall comply with applicable Federal, State, and VA safety and fire regulations and codes, which are in effect during the performance period of the contract. Contractor shall perform work in strict accordance with existing relevant, accredited standards and codes to minimize the possibility of injury to personnel, or damage to Government equipment. Every effort shall be made to safeguard human life and property. Contractor shall comply with all applicable Federal, State, and local requirements regarding workers health and safety. The requirements include, but are not limited to, those found in Federal and State Occupational Safety and Health Act (OSHA) statutes and regulations, such as applicable provisions of Title 29, Code of Federal Regulations (CFR), Parts 1910 and 1926, NFPA 70E, Article 130.7 29 CFR 1910.132(d)(1)(iii), 29CFR1910.137. Contractor shall provide all necessary tools, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and timely. Contractor Personnel Contractor s Program Manager The Contractor shall provide a contract program manager who shall be responsible for the performance of the work. The name of this person shall be designated in writing to the Contracting Officer. The Contractor s Program Manager shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. Contractor s Employees The Contractor shall not employ persons for work on this contract if such employee is identified to the Contractor as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contract Personnel shall be subject to the same quality assurance standards or exceed current recognized national standards as established by the Joint Commission (JC). Contractor Qualifications & Other Responsibilities Contractor shall obtain all necessary licenses required to perform this work. Contractor shall take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government. The Government reserves the right to accept or reject Contractor s employee for the rendering of services. Complaints concerning Contract Personnel s performance or conduct will be dealt with by the Contractor and COR with the final decision being made by the Contracting Officer. Insurance Coverage The Contractor agrees to procure and maintain, while the contract is in effect, Workers Compensation and Employee s Public Liability Insurance in accordance with Federal and State of California laws. The Contractor shall be responsible for all damage to property, which may be done by him, or any employee engaged in the performance of this contract. The Government shall be held harmless against any or all loss, cost, damage, claim expense or liability whatsoever, because of accident or injury to persons or property of others occurring in the performance of this contract. Before commencing work under this contract, the Contracting Officer shall require the Contractor to furnish certification from his/her insurance company indicating that the coverage specified by FAR 52.228-5 and per FAR Subpart 28.307-2 has been obtained and that it may not be changed or canceled without guaranteed thirty (30) day notice to the Contracting Officer. Contractor is required to provide copies of proof of Workers Compensation and Employee Public Liability Insurance within fifteen (15) calendar days after notification of contract award. Invoicing and Payment Overtime & Holiday Pay Any overtime and/or holiday pay that may be entitled to the Contractor s employees shall be the sole responsibility of the Contractor and shall not be billed to nor reimbursed by the Government. Contractor will bill and be paid for actual services provided by Contractor personnel. Contractor will not be paid for availability or on-call services unless otherwise provided herein. Invoices Payment of services rendered under this contract shall be made in arrears upon satisfactory completion of each service and receipt of a properly prepared invoice and submitted by the Contractor to the payment address specified by Contracting. Invoices shall reference the Contract Number and Purchase Order Number, Manifest Number(s), provide a complete and accurate description of services/ supplies delivered/ rendered, including dates of performance, amounts, unit prices, extended totals and any other data relevant for payment purposes. The Government shall not authorize payment until such time that the VAGLAHCS PPOC all properly executed and signed documentation. No advance payments shall be authorized. Payment shall be made on a monthly arrears for services provided during the billing month in arrears in accordance with FAR 52.212- 4, para. (i). Upon submission of a properly prepared invoice for prices stipulated in this contract for services delivered and accepted in accordance with the terms and conditions of the contract, less any deductions stipulated in this contract. Payment of invoices may be delayed if the appropriate invoices as specified in the contract are not completed and submitted as required. The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html. The following solicitation provisions apply to this acquisition: FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required. The following contract clauses apply to this acquisition: FAR 52.212-4, Contract Terms and Conditions Commercial Products and Commercial Services (Dec 2022) ADDENDUM to FAR 52.212-4, Contract Terms and Conditions-Commercial Products and Commercial Services applies to and is included with this acquisition. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (Mar 2023) The following subparagraphs of FAR 52.212-5 are applicable: (b)(6), (8),(23),(28),(30),(31),(36), (45),(50)(ii),(52),(59),(c)(1),(2),(7),(8) VAAR 852.203-70 Commercial Advertising (May 2018). VAAR 852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) VAAR 852.219-75 VA Notice of Limitations on Subcontracting Certification of Compliance for Services and Construction. (JAN 2023) (DEVIATION) VAAR 852.232-72, Electronic Submission of Payment Requests (NOV 2018). This is accomplished through the Tungsten Network located at: http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices. Service Contract Act Wage Determination #: 2015-5613 Rev.24 All quoters shall submit the following: as described in FAR 52.212-1 addendum. All quotes shall be sent to the Network Contracting Office (NCO) 22 Contract Specialist, Jennell Christofaro at Jennell.christofaro@va.gov. Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. This contract/purchase order will consist of a base period of performance: 02/01/2024 02/29/2024. The following are the decision factors: Inventory Support Services Experience/ Technical Experience Past Performance Overall Pricing (When Experience and Past Performance are met and equal) The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows: ""The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."" OR ""The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"" Quoters shall list exception(s) and rationale for the exception(s), if any. All RFQ inquiries shall be received not later than December 27, 2023, 0900 MST at Marco.Ramos1@va.gov only. Subject line shall include INQUIRY TO RFQ 36C26224Q0359 for consideration. All answers to inquiries received by due date and time will be addressed through an amendment. No further inquiries will be addressed after due date. Submission of your RFQ response offer shall be received not later than January 9, 2024, 10:00 MST at jennell.christofaro@va.gov only. Subject line shall include RESPONSE TO RFQ 36C26224Q0359 for consideration. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. Point of Contact Contract Specialist Jennell Christofaro Jennell.christofaro@va.gov
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/95c3194a50e44e9db74d37298a7440dc/view)
- Place of Performance
- Address: Department of Veterans Affairs Greater Los Angeles VA Healthcare System West Los Angeles VA Medical Center 11301 Wilshire Blvd., Los Angeles 90073, USA
- Zip Code: 90073
- Country: USA
- Zip Code: 90073
- Record
- SN06922343-F 20231229/231227230042 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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