Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF JANUARY 10, 2024 SAM #8079
SOLICITATION NOTICE

S -- Pest Control Spraying | Togus VAMC

Notice Date

1/8/2024 11:46:50 AM
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

561710 — Exterminating and Pest Control Services
 

Contracting Office

241-NETWORK CONTRACT OFFICE 01 (36C241) TOGUS ME 04330 USA
 

ZIP Code

04330
 

Solicitation Number

36C24124Q0199
 

Response Due

1/17/2024 2:00:00 PM
 

Archive Date

03/17/2024
 

Point of Contact

Kenya Mitchell, Contract Specialist, Phone: 860-666-6951
 

E-Mail Address

Kenya.Mitchell1@va.gov
(Kenya.Mitchell1@va.gov)
 

Small Business Set-Aside

SBA Total Small Business Set-Aside (FAR 19.5)
 

Awardee

null
 

Description

Combined Synopsis Solicitation Togus, ME Pest Control Services (i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. (ii) The solicitation number is 36C24124Q0199 and the solicitation is issued as a request for quotation (RFQ). (iii) A statement that the solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2024-02. (iv) This requirement is being issued as an open market, small business set-aside. The associated NAICS code is 561710 exterminating and Pest Control Services - small business size standard is $17.5 million. (v) The Government intends to award a firm-fixed price award for Pest Control Service at the Togus Maine VAMC. Please see the attached Statement of Work for full requirement details. (vi) The Contractor shall provide Integrated Pest Management Services (IPMS) that are a part of a comprehensive Integrated Pest Management (IPM) program located at Togus VAMC IAW the attached Performance Work Statement (PWS). Please see the attached PWS for full requirement details. (vii) The Place of Performance is Togus VA Medical Center as described per the PWS. (viii) Provision at 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition in addition to the following addenda to the provision: 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998); 52.204-7 System for Award Management (OCT 2018); 52.204-16 Commercial and Government Entity Code Reporting (JUL 2016); 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008) (ix) Provision at 52.212-2, Evaluation -- Commercial Items, applies to this requirement. Submission of Quotes: (1) Quotes shall be received on or before the date and time specified in Section (xv) of this solicitation. Note: Offers received after the due date and time shall not be considered. (2) Offerors shall submit their quotes electronically via email to Kenya.Mitchell1@va.gov and David.Valenzuela2@va.gov . (3) Questions: Questions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is 9 January 2024 at 5:00 PM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers. (4) Quote Format: The submission should be clearly indexed and logically assembled in order of the evaluation criteria below. All pages of the quote shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Evaluation Process: Award shall be made to the best value, as determined to be the most beneficial to the Government. Please read each section below carefully for the submittals and information required as part of the evaluation. Failure to provide the requested information below shall be considered non-compliant and your quote could be removed from the evaluation process. Offeror quotes shall be evaluated under FAR Part 13.106-2(b) -- Evaluation of Quotations or Offers. Therefore, the Government is not obligated to determine a competitive range, conduct discussions with all contractors, solicit final revised quotes, and use other techniques associated with FAR Part 15. The contracting techniques associated with FAR Part 15 are not mandatory. The Government shall award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation shall be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers: 1. Price (Follow these instructions): a. Offeror shall complete the attached Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces. b. Ensure your representations and certifications are complete in the System for Award Management (SAM)(https://www.sam.gov). Otherwise, you will need to fill out solicitation Clause 52.212-3 ""Offeror Representation and Certifications -Commercial Items and submit with the quote. Federal Acquisition Regulations require that federal contractors register in the SAM database at http://www.sam.gov and enter all mandatory information into the system. Award cannot be made until the contractor has registered. Offerors are encouraged to ensure that they are registered in SAM prior to submitting their quotation. 2. Past Performance: a. Provide one (1) but not more than three (3) references of work, similar in scope and size with the requirement detailed in the SOW. References must include contact information; brief description of the work completed, and contract # (if relevant). Please utilize Past Performance Worksheet for your references and please submit as part of your quote submission. References may be checked by the Contracting Officer to ensure your company is capable of performing the Statement of Work. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources. 3. Technical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the SOW in a timely efficient manner. a. Contractor shall demonstrate their corporate experience and approach to meet all requirements stated in the SOW. b. Contractor shall demonstrate that their technicians meet the qualification standards stated in the SOW. c. If you are planning to sub-contract some or all of this work, please provide the name and address(s) of all subcontractor(s) (if applicable) and a description of their planned subcontracting effort. (x) Please include a completed copy of the provision at 52.212-3, Offeror Representations and Certifications -- Commercial Items, with your offer via the SAM.gov website or a written copy. (xi) Clause 52.212-4, Contract Terms and Conditions -- Commercial Items (OCT 2018), applies to this acquisition in addition to the following addenda to the clause: 52.204-16 Commercial and Government Entity Code Maintenance (JUL 2016); 52.219-6 Notice of Total Small Business Set-Aside; 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (DEC 2013); 852.203-70 Commercial Advertising (MAY 2008); 852.232-72 Electronic Submission of Payment Requests (NOV 2018) Subcontracting Commitments - Monitoring and Compliance This solicitation includes VAAR 852.215-70, Service-Disabled Veteran-Owned and Veteran-Owned Small Business Evaluation Factors, and VAAR 852.215-71, Evaluation Factor Commitments. Accordingly, any contract resulting from this solicitation will include these clauses. The contractor is advised in performing contract administration functions, the CO may use the services of a support contractor(s) to assist in assessing contractor compliance with the subcontracting commitments incorporated into the Information Protection and Non-Disclosure and Disclosure of Conflicts of Interest Agreement to ensure the contractor's business records or other proprietary data reviewed or obtained in the course of assisting the CO in assessing the contractor for compliance are protected to ensure information or data is not improperly disclosed or other impropriety occurs. Furthermore, if VA determines any services the support contractor(s) will perform in assessing compliance are advisory and assistance services as defined in FAR 2.101, Definitions, the support contractor(s) must also enter into an agreement with the contractor to protect proprietary information as required by FAR 9.505-4, Obtaining access to proprietary information, paragraph (b). The contractor is required to cooperate fully and make available any records as may be required to enable the CO to assess the contractor compliance with the subcontracting commitments. (xii) Clause at 52.212-5, Contract Terms and Conditions Required To Implement Statutes Or Executive Orders -- Commercial Items, applies to this acquisition and in addition to the following FAR clauses cited, which are also applicable to the acquisition: 52.204-10, 52.209-6, 52.219-6, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-36, 52.222-50, 52.223-18, 52.232-33, 52.222-41, 52.222-43 (Wage Determination Applicable (WD 2015-4009 (Rev-24) posted on beta.sam.gov) (xiii) All contract requirement(s) and/or terms and conditions are stated above. (xiv) The Defense Priorities and Allocations System (DPAS) and assigned rating are not applicable to this requirement. (xv) RFQ responses are due 17 January 2024 by 5:00 PM EST. RFQ responses must be submitted via email to: Kenya.Mitchell1@va.gov and David.Valenzuela2@va.gov. Hand deliveries shall not be accepted. (xvi) The POC of this solicitation is Kenya Mitchell (kenya.mitchell1@va.gov) PRICE SCHEDULE ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 YR __________________ __________________ Bi-Weekly facility preventive Pest Control measures, as outlined in the PWS. Contract Period: Base POP Begin: POP End: 0002 1.00 YR __________________ __________________ Bi-Monthly facility pesticide spraying, as outlined in the PWS. Contract Period: Base POP Begin: POP End: 0003 0.00 HR __________________ __________________ Emergency Service Calls hourly rates for: Weekend Hourly Rate After hours Hourly Rate Holiday Hourly Rate Contract Period: Base POP Begin: POP End: 0004 1.00 YR __________________ __________________ Bi-Weekly facility preventive Pest Control measures, as outlined in the PWS. Contract Period: Option 1 POP Begin: POP End: 0005 1.00 YR __________________ __________________ Bi-Monthly facility pesticide spraying, as outlined in the PWS. Contract Period: Option 1 POP Begin: POP End: 0006 0.00 HR __________________ __________________ Emergency Service Calls hourly rates for: Weekend Hourly Rate After hours Hourly Rate Holiday Hourly Rate Contract Period: Option 1 POP Begin: POP End: 0007 1.00 YR __________________ __________________ Bi-Weekly facility preventive Pest Control measures, as outlined in the PWS. Contract Period: Option 2 POP Begin: POP End: 0008 1.00 YR __________________ __________________ Bi-Monthly facility pesticide spraying, as outlined in the PWS. Contract Period: Option 2 POP Begin: POP End: 0009 0.00 HR __________________ __________________ Emergency Service Calls hourly rates for: Weekend Hourly Rate After hours Hourly Rate Holiday Hourly Rate Contract Period: Option 2 POP Begin: POP End: 0010 1.00 YR __________________ __________________ Bi-Weekly facility preventive Pest Control measures, as outlined in the PWS. Contract Period: Option 3 POP Begin: POP End: 0011 1.00 YR __________________ __________________ Bi-Monthly facility pesticide spraying, as outlined in the PWS. Contract Period: Option 3 POP Begin: POP End: 0012 0.00 HR __________________ __________________ Emergency Service Calls hourly rates for: Weekend Hourly Rate After hours Hourly Rate Holiday Hourly Rate Contract Period: Option 3 POP Begin: POP End: 0013 1.00 YR __________________ __________________ Bi-Weekly facility preventive Pest Control measures, as outlined in the PWS. Contract Period: Option 4 POP Begin: POP End: 0014 1.00 YR __________________ __________________ Bi-Monthly facility pesticide spraying, as outlined in the PWS. Contract Period: Option 4 POP Begin: POP End: 0015 0.00 HR __________________ __________________ Emergency Service Calls hourly rates for: Weekend Hourly Rate After hours Hourly Rate Holiday Hourly Rate Contract Period: Option 4 POP Begin: POP End: GRAND TOTAL __________________ PAST PERFORMANCE WORKSHEET 1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization: 2. Contracting Activity Address: 3. Contract Number: 4. Date of Contract Award: 5. Beginning Date of Contract: 6. Completion Date of Contract: 7. Contract Value: 8. Type of Contract: 9a. Technical Point of Contact: 9b. Contracting Point of Contact: Name: Name: Title: Title: Address: Address: Telephone: Telephone: Email: Email: 10. Place of Performance: 11. Description of Work (Use a continuation sheet if necessary): 12. List any commendations or awards received: 13. List of Major Subcontractors: PERFORMANCE WORK STATEMENT DEPARTMENT OF VETERANS AFFAIRS The VA Maine Healthcare Center (VAMHC) has a need for Integrated Pest Management Services (IPMS) that are a part of a comprehensive Integrated Pest Management (IPM) program. IPM is a process for achieving long term, environmentally sound pest suppression using a wide variety of technological and management practices. Control strategies in an IPM program extend beyond the application of pesticides to include structural and procedural modifications that reduce the food, water, harborage, and access used by pests. Contractor provided IPMS will be utilized as stated within Statement of Work. IPMS will be utilized in all grounds and buildings herein the VAMC. Period of Performance: 12 months base year plus 4 options years from approximately 5/17/2024 to 5/16/2029 Place of Performance: Togus VA Medical Center 1 VA Center Augusta, ME 04330-6796 IPMS REQUIREMENTS: The Contractor shall furnish all supervision, labor, materials, and equipment necessary to accomplish the surveillance, trapping, treatment, pesticide application, and pest removal components of the IPM program. The Contractor shall provide detailed, site-specific recommendations for structural and procedural modifications to aid in pest prevention. Inspect to determine pest management measures are appropriate and required. Selection and use of the most environmentally sound pesticide(s) to affect control when chemical control methods are necessary. The Contractor shall meet the performance expectations of the client in eradicating and suppressing the following pests: Indoor populations of rats, mice, wasps, cockroaches, ants, flies, spiders, and any other arthropod or common pest including bed bugs. Pests that are located outside of the specified buildings, but within the property boundaries of the buildings including: raccoons, snakes, woodchucks, etc. Recommend and communicate to the COR environmental sanitation practices that restrict or eliminate food, water or harborage for pests and recommend engineering practices that limit entry of pests. Each building must be sprayed with protective outer pesticide around perimeter of building (at minimum of three feet up and three feet out) Bi-Monthly. Map of locations required is attached. Each facility/building must be equipped with catch-all mouse trapping stations at each entrance, which are meant to capture small pests prior to entry into facilities. Map of locations required is attached. Contractor must have capacity to eradicate bed bug infestation by means of convection heat treatment method. Must be able to provide same day treatment within four (4) hours of notification of positive bed bug sighting. Notification will be given during normal business hours 8:00AM 4:30PM, Monday - Friday. Must be able to treat a minimum of 1,000 sq. ft in same day service. Must be able to provide same day emergency pest control services within four (4) hours of notification by telephone or email. Notification will be given during normal business hours 8:00AM 4:30PM. Same day treatment includes: Bed bug inspection by Pest Technician or K-9 Other pest emergencies as identified by COR Contractor Provided Pest Sighting Logbook to have items serviced at each date of service. Logbook will be kept in Facilities Management Services (FMS) offices, B201, and maintained by FMS staff. It should include the following information: The name and address of the individual who applied the pesticide. The location, by building and room number where each pesticide was applied. The pest or pests against which the pesticide was applied. The date and time of application. The brand name of the pesticide applied. The name of the pesticide manufacturer, or the federal environmental protection agency registration number of the pesticide. The rate of application or amount of the pesticide applied, and the total area treated. NOTE: Fumigation treatments may require separate scheduling as approved by COR for the convenience of the facility. C. WORK HOURS: 1. Normal Work Hours: The service schedule will be developed between the contractors and COR prior to any service being performed. The COR will be named at the time of award. National Holidays: The eleven holidays observed by the Federal Government are: New Year s Day, Martin Luther King s Birthday, President s Day, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. SPECIFICATIONS: The contractor shall conform to all federal, state, and local regulations governing examining and licensing of pest control operators, performance of pest control, use of approved pest control chemicals and equipment, and proper disposal methods for all products/containers, which may be in effect for the area where the work under the contract will be performed. The IPM plan requires approval by the COR prior to implementation. Installation Services include set up of catch all stations, and perimeter residual application to all buildings listed in attachments. Routine Services include minimum of two service days a month to buildings, scheduled bi-weekly. Buildings must have all catch all traps services during these two days of service. In addition, all documented pest issues in the Pest Logbook will be treated on these two treatment days, which include all buildings listed on attachments. On Demand Services will be requested by COR or delegate during normal business hours. On Demand Services are to be estimated at 10 hours per month for the terms of this contract scope. E. CALL BACKS: EMERGENCY CALL BACK: The Contractor shall respond and perform IPM Services to correct the emergent condition within four hours after receipt of notification by the Contracting Officer or COR. This call back service shall be accomplished at no additional charge to the Government. NON-EMERGENT CALLS: Contractor shall report within mutually agreed upon time with COR for non-scheduled services without additional charge to the Government. REPORTING FOR SCHEDULED SERVICES: Contractor shall report to B221, rm. 118, on scheduled days for any instructions for location of infestation, as called in by FMS, etc. They will submit a written report of all activities following each visit, with the signature of the COR or designee responsible. The required inspection is required to be done bi-weekly. G. SAFETY FACTORS: All rodenticides or traps shall be placed only at times and in the areas approved by the COR or his/her designee. Rodenticides, and/or traps shall be replaced as necessary and per manufacturer recommendations. No pest control material or trap shall be placed where it may be recovered by patients, nor shall such material be allowed to contact food or cooking utensils. STORAGE OF PEST CONTROL MATERIALS: Storage of pest control materials or equipment are prohibited without the written approval of the COR. QUALITY ASSURANCE: Performance Objective Performance Threshold All emergency complaints shall be addressed and corrected within the timeframe specified above. Non-emergent complaints will be addressed and corrected within the timeframe specified above. Failure to meet prescribed timeframes shall not exceed one time per Quarter. J. REQUIRED CONTRACTOR REPORTING: The contractor is responsible for supplying, completing, and submitting all reports required or requested by Federal, State, or local ordinances, which pertain to any duties contained in the contract. The Contractor will furnish the COR s office, prior to initial application the trade names (if any), and the chemical names of all approved pesticides/chemicals along with appropriate antidote information and current Material Safety Data Sheet (MSDS). The Contractor shall supply this information as new products are submitted for approval to the COTR. K. CONTRACTOR PERSONNEL BADGES, PARKING, AND INSPECTION: 1. The contractor shall provide the COR with a list of contractor employees expected to enter the buildings to pick up confidential documents. While on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility. 2. An access badge will be given to the contractor s employee upon entrance into VA buildings. The contractor employee must safeguard the access badge and immediately report any lost, stolen, or destroyed badges to the COR. All contract personnel must properly display their access badges. Access badges must be worn at or above the waist (facing forward.). The contractor s employees must return the access badge(s) to the COR or designee at the end of each pick-up process. 3. The contractor shall be required to comply with all security policies/requirements of the Togus VA. All security policies/requirements must be met, and employees cleared prior to the contractor performing work under this contract. Employees that cannot meet the security and clearance requirements shall not be allowed to perform work under this contract. 4. It is the responsibility of the contractor s personnel to park in the appropriate designated parking areas. Parking information shall be coordinated with each facility COR. The Togus VA, does not validate or make reimbursement for parking violations of the contractor s personnel under any circumstance. The right is reserved to thoroughly inspect and investigate the contractor s vehicles, equipment, business reputation, past performance history and other qualifications, and to reject any offer, irrespective of price, if it shall be administratively determined lacking any of the essential necessary to assure acceptable standards of performance. L. INTERFERENCE TO NORMAL FUNCTION: Contractor may be required to interrupt their work at anytime so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government. Contractor personnel shall inform the COR or the designee of the need to gain access to secured areas. If access is required to secure areas, prearranged scheduling will be made with the COR or designee.
 

Web Link

SAM.gov Permalink
(https://sam.gov/opp/7bcf7b459a884834b1c672c01538043a/view)
 

Place of Performance

Address: Togus VAMC 1 VA Center, Augusta 04330

Zip Code: 04330
 

Record

SN06929548-F 20240110/240108230044 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

---

| FSG Index  |  This Issue's Index  |  Today's SAM Daily Index Page |