SPECIAL NOTICE
W -- Intent to Sole Source Notice Steris Mobile SPS Lease
- Notice Date
- 3/7/2024 11:24:27 AM
- Notice Type
- Special Notice
- NAICS
- 532120
— Truck, Utility Trailer, and RV (Recreational Vehicle) Rental and Leasing
- Contracting Office
- 241-NETWORK CONTRACT OFFICE 01 (36C241) TOGUS ME 04330 USA
- ZIP Code
- 04330
- Solicitation Number
- 36C24124Q0345
- Response Due
- 3/9/2024 7:00:00 AM
- Archive Date
- 04/23/2024
- Point of Contact
- Divianna Mathurin, Contract Specialist, Phone: 914-325-3258
- E-Mail Address
-
divianna.mathurin@va.gov
(divianna.mathurin@va.gov)
- Awardee
- null
- Description
- NOTICE OF THE INTENT TO SOLE SOURCE TO STERIS Corporation, 5960 Heisley Road, Mentor, OH 44060, UNITED STATES. Response Due Date: March 09, 2024, by 10:00AM (EST) NOTICE OF THE INTENT TO SOLE SOURCE SYNOPSIS Network Contract Office 1, Regional Procurement Office East on behalf of The Department of Veterans Affairs, West Haven VA Medical Center located at 950 Campbell Ave, West Hven CT, 06516 intends to award a firm-fixed contract with no options to STERIS Corporation to continue to provide the lease for (1) SPS Trailer. The proposed procurement is for products for which the Government intends to solicit and negotiate with only one source under the authority of FAR 8.405-6(a)(1)(B)-- Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized. The North American Industry Classification System code (NAICS) for this requirement is 532120. All responsible sources that feel they should be considered qualified to provide the above-mentioned products may submit a response to this notice (by the response due date shown above) to Divianna.Mathurin@va.gov . The information provided shall include detailed (and relevant) documentation to allow the government to perform adequate market research and make a proper determination. A determination by the government not to compete this proposed requirement based upon responses to this notice is solely within the discretion of the Government. Information received will be considered solely for the purpose of determining whether to conduct a competitive procurement. THIS IS NOT A REQUEST FOR COMPETITIVE PROPOSALS. THERE IS NO SOLICITATION AVAILABLE AT THIS TIME. REQUESTS FOR A SOLICITATION WILL NOT RECEIVE A RESPONSE. LIMITED SOURCES JUSTIFICATION ORDER >SAT FAR PART 8.405-6 Acquisition Plan Action ID: 36C241-24-AP-2360 (1) Contracting Activity: Network Contracting Office 1, Regional Procurement Office East on behalf of the Department of Veterans Affairs, West Haven VA Medical Center, 950 Campbell Ave, West Haven, CT 06516. (2) Description of Action: This acquisition is conducted under the authority of the Multiple-Award Schedule Program (41 U.S.C. 152(3) and 40 U.S.C. 501). This is a new, sole source requirement. Order against: FSS Contract Number: GS-30F-022GA Name of Proposed Contractor: STERIS Corporation (UEI: UGGQJGGH6846) Street Address: 5960 Heisley Road City, State, Zip: Mentor, OH 44060 Phone: 800 548 4873 (3) Description of Supplies or Services: The estimated value of the proposed action is ______________. This action is a new, sole source requirement. The VA Connecticut Healthcare System, West Haven Campus has a need for continuation of services for a mobile sterile processing (SPS) unit onsite under contract GS-30F-022GA 36C24119F0132, to ensure the reliable, and continued operation of the medical center sterile processing service. The SPS department must be operational and fully functional to support current patient care needs. Continuation rental of a temporary mobile reprocessing unit (trailer) for a period of approximately 12 months is required while the existing sterile processing area is still under construction. Period of Performance: 12 Months, 03/10/2024 03/09/2025. (4) Identify the Authority and Supporting Rationale (see below and if applicable, a demonstration of the proposed contractor s unique qualifications to provide the required supply or service. FAR 8.405-6(a)(1)(A): An urgent and compelling need exists and following the ordering procedures would result in unacceptable delays: FAR 8.405-6(a)(1)(B): Only one source is capable of providing the supplies or services required at the level of quality required because the supplies or services are unique or highly specialized; Large Business Steris Corporation is the only company that can continue to provide this SPS Lease. This SPS Trailer is currently already onsite at West Haven VA Medical Center under contract GS-30F-022GA 36C24119F0132 which is in place until 03/09/2024. Due to construction delays the period of performance for this trailer needs to be extended 12-months until 03/09/2025. FAR 8.405-6(a)(1)(C): In the interest of economy and efficiency, the new work is a logical follow-on to an original Federal Supply Schedule order provided that the original order was placed in accordance with the applicable Federal Supply Schedule ordering procedures. The original order must not have been previously issued under sole source or limited source procedures. FAR 8.405-6(b): Items peculiar to one manufacturer: A patent, copyright or proprietary data limits competition. The proprietary data is: These are direct replacements parts/components for existing equipment. The material/service must be compatible in all aspects (form, fit and function) with existing systems presently installed/performing. (5) Describe Why You Believe the Order Represents the Best Value consistent with FAR 8.404(d) to aid the contracting officer in making this best value determination: Retaining the current STERIS trailer at West Haven VAMC under contract GS-30F-022GA 36C24119F0132 for 12 months is in the best interest of the Government. Attempting to replace this trailer with a competing vendor s trailer would result in major cost and operational delays as the current supporting walkway corridor and utility connections were designed for the specific STERIS model. A replacement trailer would create logistical delays and costs. It also would have to go through a new commissioning matrix of work ups and testing. (6) Describe the Market Research Conducted among schedule holders and the results or a statement of the reason market research was not conducted. Market research was not conducted due to the proprietary factors surrounding this trailer. This acquisition will be a sole-source acquisition to contract GS-30F-022GA 36C24119F0132 for the lease continuation of the current SPS Trailer in place at West Haven VAMC until 03/09/2024, no other company can meet the need without substantial increase in costs. This trailer has been on-site and place at West Haven VAMC since 02/08/2019. (7) Any Other Facts Supporting the Justification: West Haven SPS would be impacted in not having an immediate ready backup Sterilization unit that the current model provides. A new model would require lengthy training for all staff and further impact overall readiness for the Medical Center. A more permanent package will be developed after this 12-month lease ends to either facilitate a replacement trailer through full and open competition if needed or render the mobile trailer requirement obsolete. The current SPS minor project 689-408 estimated to be completed by 03/09/2025, will provide SPS with an entirely new facility and upon completion will render the mobile unit unnecessary. (8) A Statement of the Actions, if any, the agency may take to remove or overcome any barriers that led to the restricted consideration before any subsequent acquisition for the supplies or services is made: No actions are currently planned as this is a short-term lease contract until the SPS Construction is completed by 03/09/2025, however West Haven s SPS Staff will plan to work on a contingency plan for future procurements involving unforeseen circumstances that affect patient safety as well as research new and innovative technology for sterile processing that may better outcomes for unexpected department delays. (9) Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge. I understand that processing of this limited sources justification restricts consideration of Federal Supply Schedule contractors to fewer than the number required by FAR Subpart 8.4.
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- Record
- SN06988932-F 20240309/240307230041 (samdaily.us)
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