Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF MAY 24, 2024 SAM #8214
SOLICITATION NOTICE

68 -- Medical Gas Cylinder Rental Base+4

Notice Date

5/22/2024 11:47:19 AM
 

Notice Type

Combined Synopsis/Solicitation
 

NAICS

325120 — Industrial Gas Manufacturing
 

Contracting Office

262-NETWORK CONTRACT OFFICE 22 (36C262) Gilbert AZ 85297 USA
 

ZIP Code

85297
 

Solicitation Number

36C26224Q1134
 

Response Due

5/30/2024 3:00:00 PM
 

Archive Date

06/29/2024
 

Point of Contact

Victor Oliveros, Contract Specialist
 

E-Mail Address

victor.oliveros@va.gov
(victor.oliveros@va.gov)
 

Small Business Set-Aside

SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
 

Awardee

null
 

Description

This amendment to RFQ 36C26224Q1134 shall address Vendor questions and extend response time to provide adequate quote this is amendment number two. Updated response due date will be May 30th, 20204 15:00 PST What is the current contract number for this same requirement and who is the current supplier? Answer: Current contract 36C26224P0955 with RAS Enterprises PoP 4/1/2024-3/31/2025 As the NAICS for this RFQ is 325210 Industrial Gas Manufacturing, please confirm whether this is a Service Contract or a Supply Contract. Answer: Supply Contract PERIOD OF PERFORMANCE: Please clarify the period of performance and duration for the contract resulting from this RFQ. Answer: This is a Base plus four option year contract. PoP listed below additional requirement is for Option Years. NEW CONTRACT FOR MEDICAL GAS AND CYLINDER RENTALS POP: 04/01/2024-09/30/2024 WITH POTENTIAL FOR OPTION YEARS SOUTHERN ARIZONA VA MEDICAL GAS CONTRACT NEW BASE PLUS 4 OYR MEDICAL GAS AND CYLINDER RENTALS BEGIN: BASE 4/1/24 END: 9/30/24 BEGIN: OYR1 10/1/25 END:9/30/26 BEGIN: OYR2 10/1/26 END:9/30/27 BEGIN: ORY3 10/1/27 END:9/30/28 BEGIN: OYR4 10/1/28 END:9/30/29 Option years additional requirement RESEARCH DEPARTMENT SIZE GFE OR CONTRACTOR # OF TANKS FURNISHED BY CONTRACTOR/MTH #OF TANKS FURNISHED BY VA   EST USAGE/MTH ANNUAL EST USAGE UNIT Medical liquid Nitrogen for PCASE study Bldg 78 200LB CONTRACTOR 1 0 .166 or 2/YR 2 Medical CO2 for PCASE study Bldg 78 200LB CONTRACTOR 1 0 .166 or 2/YR 2 Industrial Grade Liquid Nitrogen NI NF180LT22 VABBB Bldg 78 180 Liter CONTRACTOR 1 - 2 24 Ea. DEWAR STORAGE 185L-Medical Liquid Nitrogen for Shield Study Bldg 10 175 Liter GFE 0 1 1 12 Ea. ACTIVE PROTEST:  Is there an actively pending protest(s) for this requirement? If so, what RFQ is the protest against? Answer: No current protest. WSNC LANGUAGE IN RFQ: Answer: This is being pursued as a SDVOSB set-aside. EVALUATION & TECHNICAL REQUIREMENTS: Answer: This will be evaluated lowest price technically acceptable (LTPA), based on adequate competition. LICENSING: Answer: Proof of licensing will be required or a non-licensed offeror in the state of AZ would be considered not technically acceptable. INSURANCE: Answer: Include clause FAR 52.228-5(a)(b)(1)(2)(c) Insurance Work on a Government Installation DELIVERY PROCEDURES: Answer: Deliveries will be of 8AM-4PM Monday thru Friday or as emergency arise. CYLINDER MANIFOLD SYSTEMS: PG 7 of 67 in the RFQ (Section 6) states that Attaching of oxygen cylinders to manifold systems, when required, shall also be performed by the Contractor at no additional cost. Is removed. CBOCs:  How are the (9) CBOCs with in the Health Care System receiving Medical Gas Cylinders?  Do these require direct delivery, or do they receive cylinders via internal VA transport? Answer: Currently not requested by end user. LOSS OF USE FOR CONTRACTOR-OWNED CYLINDERS: What are the procedures to account for Loss of Use (LOU) costs for Contractor-Owned cylinders lost while in the VA s possession? PG 7 of 67 in the RFQ (Section 5.8) provides language stating that the GOV will pay the replacement value of lost Contractor-Owned cylinders, but it does not state HOW this will be accomplished (e.g., paid for via separate purchase order?). Restated, Section 5.8 addresses paying the replacement value for Contractor-Owned Cylinders lost while in the GOV s possession, but what is unclear is how the vendor will arrive at payment procedurally and be reimbursed in a timely manner for the lost cylinders? Please note, the only way to determine Loss of Use is per a VA/Prime Contractor joint-audit and compare what is physically on hand at the facility Additionally, the last sentence of Section 5.8 states that If any lost cylinder is located within 30 calendar days after payment by the Government, it may be returned to the contractor by the Government, and the contractor shall pay to the Government an amount equal to the replacement value, less rental, computed in accordance with section 8 of this statement of work. There is no Section 8 in the SOW. Please clarify. Answer: FAR 45.402(b) covers entitlement to reimbursement. Reimbursement would be covered either by Government Credit card if damages are below Credit Card limits or invoiced to government and paid by Purchase Order. This would be determined by event and cost. ATTACHMENT 1 TABLE: PGs 7-8 of 67 in the RFQ include a table of CLINs for medical-grade cylinders (Attachment 1). This table appears to be the same table provided to offerors in order to price on the original WSNC in 2018 (36C26018A0064) which is pre-pandemic. Additionally, the table does not match the list of CLINs/quantities provided on PGs 8-16 in Section B.2. Please confirm that the provided information pertaining to the listed gases is accurate and up to date, including the total quantities provided (contractor owned and GFE), and the estimated monthly usages. If so, please clarify why the (18) gases and the provided quantities on the table do not reflect the full list of CLINs in Section B.2. If not, please clarify the relevance of the data included in the table. Answer: CLINS in B.2 are the required and requested. CLIN CLARIFICATION: CLIN QUANTITIES: There is a quantity of (6) listed for each CLIN on PGs 10-16 of the RFQ (Section B.2). As stated in Question #11, these quantities do not match the Attachment 1 Table found on PGs 7-8. Please confirm the accurate annual quantity estimates (based on the facility s historical usage) for each gas CLIN so that offerors can provide a relevant quote to support the Statement of Work.  Each CLIN priced/funded at only a QTY of (6) will result in a grossly underfunded Contract and also will not accurately depict bid pricing from offerors. Answer: Provide your pricing, per request in B.2. The funding dollar used is only a gage. Does not determine actual price. Market will determine that. HYDROSTATIC TESTING CLIN: PG 6 of 67 in the RFQ (Section 5.5.5) states that The Government shall pay for the hydrostatic testing of Government-Owned cylinders on a separate purchase order issued by the ordering facility by request. Please clarify why hydrostatic testing will be paid for via separate purchase order in lieu of a provided CLIN, as is the standard for Medical Gas Cylinder contracts within the VA to provide a CLIN? Answer: Each Hospital manages their funding differently. That is why they will cover testing via separate purchase order. EMERGENCY DELIVERY CLIN: There is no CLIN provided for Emergency Deliveries. While PG 5 of 67 (Section 3.1) states that Additional charges such as delivery fees, hazardous materials fees, fuel surcharges, etc. shall NOT be billed to or collected from the facility for orders received under this contract, the referenced delivery fees cannot include Emergency Deliveries, which are required when the facility requests an emergency order for the same day, off cycle, weekends, or holidays. The statement on PG 5 is a standard inclusion in comparable RFQs across the VA; however, the statement is referring to typical, day-to-day deliveries, not emergency deliveries. How does the VA expect to handle emergency delivery situations that are not the fault of the Contractor? We request that an Emergency Delivery CLIN be provided as this is standard in Medical Gas Contracts. Answer: CLIN will need to be added with wording. EMERGENT DELIVERY, SAME DAY, WEEKEND, AFTER HOURS, OR HOLIDAY CLIN UNITS: What is the rationale for listing the Unit of Issue for cylinder fills and rentals as EA instead of the standard CY? Answer: The EA vs CY is a incorrect input. Will be changed to CY. CLINs ONLY PROVIDED FOR BASE YEAR: In the B.2 Price/Cost Schedule (PG 8 of 67), is there a specific purpose as to why no CLINs are provided for Option Years 1-4? Related to Question #3, please confirm that this is being solicited for a Base Plus (4) Options and not just a 4-month Base Year? Answer: This is a Base +4-year contract. CLIN 0038 (NITROGEN NF DEWAR FILL FROM BULK):  What is the purpose of this CLIN when there are already (5) Dewar-Size-Specific CLINs for Liquid Nitrogen (0027/0028/0029/0030/0031/0032)? This appears to be an unnecessary duplicate. Answer: This is how it is requested will need to verify with Hospital. RENTAL CLIN CLARIFICATION: Confirm all gas fill CLINs that will fall under the following rental categories so that offerors can accurately price each accordingly:  CLIN 0001: RRCYLMLGOTH (RENT CYL MED LARGE OTHER) CLIN 0002: RRCYLMLG (RENT CYL MEDICAL LARGE) CLIN 0003: RRCYLMSM (RENT CYL MEDICAL SMALL) CLIN 0005: RRCYLMXS (RENT CYL MEDICAL EXTRA SMALL) CLIN 0006: RRCYLSAL (RENT CYL SPECIALTY ALUM LARGE) CLIN 0007: RRCYLSLG (RENT CYL SPECIALTY LARGE) CLIN 0008: RRCYLSSM (RENT CYL SPECIALTY SMALL) CLIN 0009: RRCYLVHP (RENT CYL VERY HIGH PRESSURE) CLIN 0010: RRLIQIMD (RENT LIQUID IND MEDIUM 160-180) CLIN 0011: RRLIQ (RENT LIQUID) Answer: Quote is required to match B.2. GFE CLIN CLARIFICATION: Please confirm how many of each GFE cylinder type that the VA has on its property books, and how many of each does the VA typically keep on hand at any given time (estimate)? CLIN 0014: AI USPEC (Air USP E CGA 950 C/O) CLIN 0018: CD USP50C (Carbon Dioxide USP 50 LB CGA 320 C/O) CLIN 0021: CD USPEC (Carbon Dioxide USP E CGA 940 C/O) CLIN 0036: NI NF200C (Nitrogen Medical NF 200 CGA 580 C/O) CLIN 0040: NS CC10ACT50C (Nitrous Oxide Cryocath 10 LB Alum C/O) CLIN 0042: NS USP20C (Nitrous Oxide USP 20 LB CGA 326 C/O) CLIN 0048: OX USP200C (Oxygen USP 200 CGA 540 C/O) CLIN 0051: OX USPEAC (Oxygen USP EA CGA 870 C/O) CLIN 0053: OX USPEAMRIC (Oxygen USP EA CGA 870 C/O) Answer: This will take time and will be requested to for hospital to inventory. DELIVERY SCHEDULE: PG 3 of 4 (Section 2.B) in the Solicitation Notice attachment requires offerors to submit the Delivery Schedule found on PGs 16-18 of 67 in the RFQ. Please clarify what the GOV wants offerors to complete within the provided delivery schedule as it is unclear. See partial Delivery Schedule below for an example (PG 16): Please note that the Delivery Schedule is incorrectly listed as Section B.4 in the Solicitation Notice; it is found in Section B.3 of the RFQ as seen above (and the Price/Cost Schedule is B.2). Answer: Please provide within delivery schedule. ALTERNATE CYLINDER MONTHLY RENTAL STRUCTURE:  Is the GOV amenable for offerors to price Monthly Cylinder Rentals in an alternate structure/category than what s currently in the Price/Cost Schedule? See example below of Cylinder Rental Groupings by Size/Type/Function. Answer: You can provide a separate structure as am additional document. There are no other changes to the terms and conditions of this Solicitation. All other terms and conditions remain in full force and effect.
 

Web Link

SAM.gov Permalink
(https://sam.gov/opp/0e224c3b04fb44ed82e0e6381f994cfd/view)
 

Place of Performance

Address: Southern Arizona VA Health Care System (SAVAHCS)-T S 6th Ave, Phoenix, AZ 85723, USA

Zip Code: 85723

Country: USA
 

Record

SN07073985-F 20240524/240522230051 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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