SOLICITATION NOTICE
J -- 521-24-3-5125-0022-HVAC & MEDICAL AIR/VACUUM SYSTEMS MAINTENANCE
- Notice Date
- 5/29/2024 5:58:52 AM
- Notice Type
- Combined Synopsis/Solicitation
- NAICS
- 238220
— Plumbing, Heating, and Air-Conditioning Contractors
- Contracting Office
- 247-NETWORK CONTRACT OFFICE 7 (36C247) AUGUSTA GA 30904 USA
- ZIP Code
- 30904
- Solicitation Number
- 36C24724Q0633
- Response Due
- 6/12/2024 2:00:00 PM
- Archive Date
- 09/19/2024
- Point of Contact
- David Parente, Contracting Officer, Phone: 843-789-6255
- E-Mail Address
-
David.Parente@va.gov
(David.Parente@va.gov)
- Small Business Set-Aside
- SDVOSBC Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside (FAR 19.14)
- Awardee
- null
- Description
- 5. PROJECT NUMBER (if applicable) CODE 7. ADMINISTERED BY 2. AMENDMENT/MODIFICATION NUMBER CODE 6. ISSUED BY 8. NAME AND ADDRESS OF CONTRACTOR 4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE 9A. AMENDMENT OF SOLICITATION NUMBER 9B. DATED PAGE OF PAGES 10A. MODIFICATION OF CONTRACT/ORDER NUMBER 10B. DATED BPA NO. 1. CONTRACT ID CODE FACILITY CODE CODE Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers E. IMPORTANT: is extended, (a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended. 12. ACCOUNTING AND APPROPRIATION DATA (REV. 11/2016) is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. 15C. DATE SIGNED B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER Contractor 16C. DATE SIGNED 14. DESCRIPTION OF AMENDMENT/MODIFICATION 16B. UNITED STATES OF AMERICA Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER 15B. CONTRACTOR/OFFEROR STANDARD FORM 30 PREVIOUS EDITION NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) (Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.) (If required) (SEE ITEM 11) (SEE ITEM 13) (X) CHECK ONE 13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS, IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT (Signature of person authorized to sign) (Signature of Contracting Officer) 1 7 0002 5/29/2024 521-24-3-5125-0022 Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799 Department of Veterans Affairs Ralph H. Johnson VA Medical Center 109 Bee Street Charleston SC 29403-5799 To all Offerors/Bidders 36C24724Q0633 05-28-2024 X X X 1 June 12, 2024 at 5:00 PM Eastern. X 1 Subject: HVAC & MEDICAL AIR/VACUUM SYSTEMS PM & REPAIR The purpose of Amendment 0002 is to post vendor RFI's. 1. See vendor RFI's and corresponding attachments. 2. Bid due date remains June 12th 2024 at 5:00 PM Eastern. ALL OTHER TERMS AND CONDITIONS REMAIN UNCHANGED David Parente Contracting Officer Page 7 of 7 VENDOR RFI s 36C24724Q0633 Maintenance of HVAC & Medical Air and Vacuum Systems 1. Mr. Parente could mech drawings and specs be provided for the boilers and the units needing testing a balancing before the site visit? Also, does FAR 52.219-14 Limitations on Subcontracting apply to this procurement? Answer: I could not find the facility drawings for the electric boiler. However, the make and model numbers listed in the Attachment A of the SOW are accurate for both. I have attached the drawings for the gas boiler. Additionally, I attached the spec sheets for both boilers that were online. See Attachments 41-M0.1 Gas Boiler 49-M4.1 Gas Boiler, Futera Fusion 750Interactive Submitatal Data Sheet (SFTF-750-7_1) latter instructions manual space saver July 2020. 2. Serial number 3606A1002 was not built with Hankison dryers, can they please provide a nameplate of the dryers that are currently installed on the unit? Pattons response: ELGI is unable to find those serial numbers but they do have the following: can they please confirm serial numbers? MNIS030213 MNIS030212 Answer: The MNI serial numbers listed are for the control-air rotatory screw compressors. These compressors are associated with the Hankison dryers. Serial number 3606A1002 is the compressor for medical air and it has a desiccant system associated with it. The desiccant dryer system manufacturer is Twin Tower Engineering, model number HR7-11 3. On the equipment list I see a lot of bag and box filters, but only one has a Merv rating of Merv 14. Is there an expectation on Merv rating for any other filters? Box, bag, or even pleated. Answer: See updated equipment list. 4. The units that show after hours for shutdowns, on PMs where shutdown isn t required and filters are changed, there isn t any issue doing that during normal hours is there? Answer: Most of these air handlers serve pressure- monitored areas such as the OR and sterile processing and can t be done during business hours without affecting pressures. It may be feasible to group some of these together as far as scheduling after hours work. 5. What are the ages of the dental compressors and vacuums to be serviced? Answer: The dental compressor was replaced 2020 and the vacuum pumps were replaced around 2016. 6. Questions Regarding Attachment A: line 3-- what is frequency for the filters when the unit is replaced? Unit is currently being installed, information has been updated in Attachment A. line 13-- should bag length be 15"" deep rather than 14""? 14 was reported as what was currently in the unit line 19-- says box filter in filter column, but frequency column describes bag....which does it need to be? Corrected in Attachment A line 21-- should one of these be a pleat? They are both bag, this has been corrected line 30 -- I think the 2nd 12x24 should be 4"" deep, can you confirm? corrected line 45-- please describe HEPA filter spec, quantity, and clarify the frequency? This frequency is a range due to these filters having magnehelic differential pressure gauges. They should be replaced according to the recommended pressure drop of the filter manufacturer or a maximum of yearly. line 46-- please describe HEPA filter spec, quantity, and clarify the frequency? Same as F line 48 -- please clarify the HEPA frequency -same as F Item D (Unscheduled Maintenance) Second Paragraph: Coordinate with COR for the acceptable location and housekeeping requirements for storing a limited supply of filters. Question: Can we get further clarification on what the contractor will be allowed related to filter storage? This is to be coordinated with the COR, as there is some mechanical room space available but not to be overtaken by filters. Generally a 3 month supply may be allowed onsite granted it doesn t clutter the mechanical rooms and impede repairs to equipment. 7. Will the contractor be required to bring the boilers into compliance with the 8th edition test manual? Answer: Yes, this will be outside of the scope of this contract and therefore handled separately. 8. If the contractor is required to bring the boilers into compliance with the 8th edition test manual, will a second CLIN be available or will it need to be included in the base year price? See #7 above 9.Can you please supply a list of belts and sizes currently used on equipment? See updated equipment list 10. Can Replace bearings if worn be used from the emergency material and labor funds? This will drive the cost up significantly should it be covered in this contract. Answer- Yes, bearings can be charged to the unscheduled maintenance budget pending the steps are followed iaw the SOW. 11. Solicitation 36C24724Q0633, SOW page 3, D. Item 4: Unscheduled Maintenance as Required, states: The Government shall not be held liable for any work performed under the Unscheduled Maintenance CLIN that is performed without prior written authorization to proceed from the Contracting Officer. Where is the Unscheduled Maintenance CLIN? This will be issued with the Contract. The Contrator shall not inlcude this with their bid. 12. Solicitation 36C24724Q0633, document SCHEDULE . Please confirm this is the correct CLIN for the pricing schedule ? Yes, the schedule is correct as issued. 13. A. Item 1: Preventative Maintenance on Air Handler Units & Liebert Units & Heating Hot Water Boilers (units in Attachment A). Replace all air filters in accordance with ASHRAE standards per schedule provided in attachment. ยท Attachment A : line 3-- What is frequency for final filters? 12 months box filter line 13-- Should bag length be 15"" deep rather than 14""? 14 was reported as what was currently in the unit line 19 It states box filter but interval describes bag....which does it need to be? This has been corrected. line 21-- Should one of these be a pleat? They are both bag, this has been corrected line 30 -- I think the 2nd 1224 should be 4"" deep, can you confirm? corrected line 45-- Please describe HEPA filter and how many and frequency to change? This frequency is a range due to these filters having magnehelic differential pressure gauges. They should be replaced according to the recommended pressure drop of the filter manufacturer or a maximum of yearly. line 46-- Please describe HEPA filter and how many and frequency to change? See above line 48-- Please describe HEPA filter and how many and frequency to change? See above 14.We also need filter counts for Lieberts? Answer: See updated equipment list 15.Does the government require the contractor to have staff (FTE) onsite during duty hours 24/7? Answer: There is no requirement for a standby staff. The SOW indicates which air handlers require after hours maintenance. The actual maintenance schedule for the equipment is up to the contractor and is to be approved by the COR prior to work commening. 16.Solicitation 36C24724Q0633 page 5, 6.0 Security Requirements, states: Contractor s employees shall not enter the project site without appropriate badge. They may also be subjected to inspection of their personal effects when entering or leaving the project site. Possession of weapons is prohibited. Could the government please provide procedures and timeframe for the contractor employees to obtain a badge? Answer: The COR will work with the contractor to obtain badges for at least the lead or supervisor for the team. The additional employees are required to wear a minimum of of a lanyard-style badge identifying the company and their VA contact (COR). Most spaces are key access so a key will be provided as well. The badging process can be a long process, but once the contract is awarded the COR will work with the lead contractor on this. This will not delay the contract s start. There is paperwork that will be submitted by the COR to start the badgining process and there will be instructions communicated on background checks required and due dates. 17. Please confirm if we can charge these repairs/replacements to the emergency material and labor budget? Answer: Yes, boiler elements that need replacing and corroded piping can be charged to the unscheduled maintenance budget pending the steps are followed iaw the SOW. 18. I do have an early question to submit for the Test and Balance portion of the work. a.) Can we request the MEP drawings of the spaces under this contract as this will assist us in quoting accurately. See attached drawings for mechanical systems associated with the rooms where Airchanges/pressures are required for testing.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/9a39ab9df3f045559e548a6c493d065e/view)
- Place of Performance
- Address: Birmingham VA Medical Center 700 19th Street South, Birmingham 35233, USA
- Zip Code: 35233
- Country: USA
- Zip Code: 35233
- Record
- SN07079353-F 20240531/240529230054 (samdaily.us)
- Source
-
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