SPECIAL NOTICE
J -- NOTICE OF INTENT TO SOLE SOURCE (SIEMENS INDUSTRY) 688-24-3-478-0115 SIEMENS BAS MIGRATION
- Notice Date
- 6/17/2024 8:10:06 AM
- Notice Type
- Special Notice
- NAICS
- 561210
— Facilities Support Services
- Contracting Office
- 245-NETWORK CONTRACT OFFICE 5 (36C245) LINTHICUM MD 21090 USA
- ZIP Code
- 21090
- Solicitation Number
- 36C24524Q0624
- Response Due
- 6/24/2024 7:00:00 AM
- Archive Date
- 07/24/2024
- Point of Contact
- William Chris Galletta, Contracting Officer, Phone: Services Team One
- E-Mail Address
-
william.galletta@va.gov
(william.galletta@va.gov)
- Awardee
- null
- Description
- Centralization of HVAC Utilities Systems under one Building Management System 688-24-3-478-0115 Introduction The Washington DC VA Medical Center is seeking a qualified contractor to centralize 100% of the HVAC infrastructure in the facility located at the VA Medical Center Washington DC 20422 under one Building Automation System. Mission The VA Medical Center Washington DC is in the business of providing for our nations veterans and families to provide them with the respect and honor they deserve. Veterans are our customers and our reason for being here. All work shall be conducted as to not to interfere with the daily operations of this facility. Background The DC VA Medical Center (VAMC) HVAC system is predominantly based on 85% Siemens Building Automation Systems (BAS). VAMC is in the process of centralizing all critical infrastructure under one Building Automation System. The facility has upgraded the existing Siemens Building Automation Systems to an open platform known as Desigo CC. Desigo CC Building Automation System is an integrated building management system that allows users to optimize and control all systems in a building to include heating, ventilation systems, air conditioning, lighting room automation, energy management and Fire Saftey. Having 15% of the HVAC equipment on a different BAS system can cause some delays when responding to request while maintaining maintain climate control and Utility Systems within a healthcare facility. The Control Panel Operator must navigate between two platforms moving from one control station to another which has caused delays in adjusting and maintain climate control in critical areas. During this effort to centralize all BAS Systems under one platform it was found that approximately 15% AHUs, terminal boxes and other equipment systems are interfaced on the Boland Trane Control network. A survey of equipment has been conducted to centralize all Utility and HVAC Systems under the Siemens Platform. This systems upgrade will empower the facility to establish a QA/QM program for all Utilities, Maintenance and Operation systems though out the facility that will include predictive maintenance features which will decrease downtime for all equipment and utility infrastructure. This effort to centralize all infrastructure systems will permit the Facilities Management Service to ensure high-reliability response time with equipment systems and to deliver the highest quality in climate control and advisement when anomalies occur. This procurement will optimize the departments climate control and mechanical systems operating at high efficiency, help deliver newer technologies, thereby reducing time with equipment systems and saving VHA large amounts of money by lessening downtime to critical equipment systems. Boland Trane is operating with an older version of software for HVAC systems and control monitoring that does not respond as well due to updates needed. Upgrading 15% of HVAC Systems on an outdated Boland Trane Tracer controls would not be cost effective due to having to maintain and update two Building Automation System utilities all HVAC and Mechanical Systems should be to the newly upgraded Siemens/Desigo platform that is currently meeting needs of the facility. Siemens Industries and Boland Trane both own the proprietary copyrights and are sole source providers of their software and the products it manufactures. Siemens Industries and Boland Trane are the only companies that can provide repairs, software license renewal, phone and web-based support, service loaners, and regular updates to their systems. Since 85% of the HVAC and Utility Systems are monitored and controlled by Siemens/Desigo it only makes sense to move the 15% of HVAC equipment over to the newly upgraded Siemens/Desigo open platform to provide quicker response to the operation and maintenance of all HVAC systems. Scope of work. Operator Workstation: Utilize the existing Siemens Desigo Workstation. Build Color Graphic display for all new HVAC systems converted from Trane to Siemens Provide 24 hours of on-site operator training. Communications Network: Furnish and install a BACnet Ethernet communication to the new Siemens DDC controllers and connect to existing Siemens Ethernet Network Switches. Air Handling Units 3, 19, 20; Chiller Plant Area 4; MICU/SICU (AHU 22 & 25, MICU Chiller Plant, MICU/SICU Steam Convertor): Demo the existing Trane controller from associated existing control enclosure. Furnish and install new Siemens BACnet PX controller inside existing Trane controller enclosure. Connect to the existing Siemens campus network. Utilize all existing sensors, electrically actuated damper actuators and electrically actuated control valves. Replace existing temperature, pressure and humidity sensors that are either defective or non- compatible. Test and calibrate all existing devices to be reused. Reuse all existing control point wiring. Provide and test control programming to match existing. Air Handling Units 13, 14, 15 Demo the existing Trane controllers from inside the existing Air Handling Unit enclosure (it s in the air stream physically inside the unit). Furnish and install a new DDC controller enclosure outside of the Air Handling Unit and install on an enclosure stand next to the associated unit Furnish and install new Siemens BACnet PX controller inside the new controller enclosure. Connect to the existing Siemens campus network. Utilize all existing sensors, electrically actuated damper actuators and electrically actuated control valves. Page 2 Replace existing temperature, pressure and humidity sensors that are either defective or non- compatible. Test and calibrate all existing devices to be reused. Reuse all existing control point wiring. Extend the existing control point wiring from the location of the existing Trane inside the unit to the new Siemens controller/enclosure. Provide and test control programming to match existing. Yellow Clinic (Dual Duct Boxes) Demo the existing Trane controller and associated damper actuator at each terminal box. 2 Furnish a Siemens Terminal Box Controller (TEC) at each VAV box. Total of 25 Furnish and install a new damper actuator. Demo existing Trane space sensor and install a new Siemens space sensor in the existing location. Provide required DDC controller set-up and start-up. Build color graphic floor plan display at operator workstation. All work to be performed during normal working hours. Excludes air balancing. Women s Pavilion (20) VRF Furnish and install a new Siemens PX controller with a BACnet MSTP communications. Integrate the existing the VRF controller to Siemens BAS system. Map available points of monitor to Siemens BAS system. Build color graphic floor plan display at operator workstation. Penthouse Schneider Electrical Gear needs more information for integration. This upgrade is based on the following: All work will be performed during normal working hours, unless there is installation work in occupied spaces or where this project will create a disruption to occupants. Existing systems to be reused damper actuators or control valves found to be defective will be repaired or replaced by Veterans Hospital. Or Siemens will replace them for an additional charge. Standard one year warranty during normal working hours. Provide standard Siemens point check out and associated check out sheets new Siemens DDC controllers. 2 General Requirements Contractor shall obtain all permits required by federal, state and local regulations prior to commencement of work. All required paperwork and calculations required to obtain any permits shall be provided to the Facility Manager and the Contracting Officer at time of submission as well as the permits themselves upon receipt of the documents from the permitting agencies. 2.1 Non-Personal Services The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks to, or prepare work schedules for, individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor believes that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately. 2.2 Business Relations The contractor shall successfully integrate and coordinate all activity needed to execute the requirement. The contractor shall manage the timeliness, completeness, and quality of problem identification. The contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors. The contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel. 2.3 Contract Administration and Management The contractor shall establish processes and assign appropriate resources to effectively administer the requirement. The contractor shall respond to Government requests for contractual actions in a timely fashion. The contractor shall have a single point of contact between the Government and Contractor personnel assigned to support contracts or task orders. The contractor shall assign work effort and maintaining proper and accurate time keeping records of personnel assigned to work on the requirement. 2.4 Subcontract Management The contractor shall be responsible for any subcontract management necessary to integrate work performed on this requirement and shall be responsible and accountable for subcontractor performance on this requirement. The prime contractor will manage work distribution to ensure there are no Organizational Conflict of Interest (OCI) considerations. Contractors may add subcontractors to their team after notification to the Contracting Officer (CO) or Contracting Officer Representative (COR). 2.6 Location and Hours of Work Accomplishment of the requirement contained in this SOW requires work at the DC VA Medical Center Washington DC 20422. Normal workdays will be from 7:00AM until 4:00PM Monday through Friday except US Federal Holidays.Is this work going to be accomplished during the evening hours or is this a typo? owerMENT 2 1)an be accomplished during 6 AM and 6 PMe after hours Acceptable brands include ""XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX Anything that will cause an outage or loud noises will have to be done after hours. Other work can be accomplished during 6 AM and 6 PM Any work that will cause a power outage or loud noises will have to be done after hours. The contractor may work on Saturday and/or Sundays with prior coordination with the Contracting Officer Representative (COR). Any planned power outages will be coordinated 48 hours prior to the event with the approval of the COR The contractor will provide the COR a Work Breakdown Structure showing the work schedule. The preferred format for the WBS is MS Project.
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