Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF JULY 19, 2024 SAM #8270
SOURCES SOUGHT

J -- HVAC Preventative Maintenance Sources Sought Notice

Notice Date

7/17/2024 6:12:17 AM
 

Notice Type

Sources Sought
 

NAICS

238220 — Plumbing, Heating, and Air-Conditioning Contractors
 

Contracting Office

VETERANS BENEFITS ADMIN (36C10D) WASHINGTON DC 20006 USA
 

ZIP Code

20006
 

Solicitation Number

36C10D24Q0235
 

Response Due

7/25/2024 1:00:00 PM
 

Archive Date

09/23/2024
 

Point of Contact

Joshua N Gallien, Joshua.Gallien@va.gov, Phone: 413-584-4040 X6460
 

E-Mail Address

Joshua.Gallien@va.gov
(Joshua.Gallien@va.gov)
 

Awardee

null
 

Description

This is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation. If a solicitation is issued it shall be announced at a later date, and all interest parties must response to that solicitation announcement separately. Responses to this notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation. The purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 238220, with a size standard 19 million dollars. The Department of Veterans Affairs (VA), is seeking information and to identify any vendor capable of providing HVAC Preventative Maintenance Services at the St. Louis MO Department of Veterans Affairs Regional Office. This Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are encouraged information relative to their capabilities to fulfill this requirement, in the form of a statement that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy. Submission Instructions: Interested parties who consider themselves qualified or wish to provide information in response this notice are invited to submit a response to this Sources Sought Notice / Request for Information by 4:00 PM EST, 25-July-2024. All responses under this Sources Sought Notice / Request for Information shall be emailed to Joshua.Gallien@va.gov with RFI #36C10D24Q0235, HVAC in the subject line. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. Interested parties should complete the attached Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format. Attachment 1 Sources Sought Worksheet QUALIFICATION INFORMATION: Company / Institute Name: _______________________________________________________ Address: ______________________________________________________________________ Phone Number: ________________________________________________________________ Point of Contact: _______________________________________________________________ E-mail Address: ________________________________________________________________ Unique Entity Identifier (UEI) #: ___________________________________________________ CAGE Code: __________________________________________________________________ SAM Registered: (Y / N) Other available contract vehicles applicable to this sources sought (GSA/FSS/NASA SEWP/ETC): __________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ SOCIO-ECONOMIC STATUS: Vet Cert Verified SDVOSB: (Y / N) Vet Cert Verified VOSB: (Y / N) 8(a): (Y / N) HUBZone: (Y / N) Economically Disadvantaged Women-Owned Small Business: (Y / N) Women-Owned Small Business: (Y / N) Small Business: (Y / N) NOTE: Respondent claiming SDVOSB and VOSB status shall be registered and verified in the SBA Registry Veteran Small Business Certification (sba.gov). BASED ON THE RESPONSES TO THIS SOURCES SOUGHT / REQUEST FOR INFORMATION NOTICE / MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION. CAPABILITY STATEMENT: Provide a brief capability and interest in providing the requested services as listed in Attachment 2 with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal, or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services for HVAC equipment. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation. If additional information is needed within the scope of work before a solicitation is released please provide that to me with your sources sought response. In addition, to complete preventative maintenance to HVAC equipment is a specific license or certification required or suggested? ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ ______________________________________________________________________________ Attachment 2 Department of Veterans Affairs (VA) DRAFT STATEMENT OF WORK (SOW) Cooling System Preventative Maintenance Services Scope: This purpose of this Statement of Work is to provide Quarterly Preventative Maintenance to the installed Cooling (HVAC) system at the Department of Veteran Affairs St. Louis Reginal Benefits Office. The contractor shall provide all supervision, labor, parts, equipment, tools, transportation, supplies and disposal necessary to provide quarterly preventative maintenance services, and assessments of the facility cooling (HVAC) systems. Location of Facility: St. Louis Regional Benefits Office 9100 Page Avenue Overland, MO 631323 Period of Performance: The period of performance shall be one (1) base year (12 months) with four (4) potential (1) one-year option years to be exercised at the discretion of the Contracting Officer. The first quarterly preventative maintenance service shall be completed within 30 days of contract award. The Contractor shall perform the services required under this requirement within core operating hours which are 8:00 am until 4:30 pm, Central Standard Time (CST), Monday through Friday, except on recognized US Holidays or when the Government facility is closed due to local/national emergencies, administrative closures, or similar Government directed facility closings. Federal Holidays: Recognized Holidays: The contractor is not required to work during Federal Holidays. The following are recognized US Holidays: New Year s Day January 1, except December 31, 2027 Martin Luther King Jr. s Birthday Third Monday in January Washington s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th, except June 18, 2027 Independence Day July 4th, except July 3, 2026 & July 5, 2027 Labor Day First Monday in September Columbus Day Second Monday in October Veteran s Day November 11th, except November 10, 2028 & November 12, 2029 Thanksgiving Day Last Thursday in November Christmas Day December 25th, except December 24, 2027 Government Furnished Property: None Preventative Maintenance Services: (Quarterly Inspections (4 times per contract year)) consists of the following: The first quarterly preventative maintenance service shall take place within 30 days of contract award and award of subsequent option years. Task Schedule: Work is to be completed during normal St. Louis Regional office s business hours, 8:00am to 4:30pm Central Standard Time. The contractor shall provide (4) quarterly preventative maintenance services on the Cooling (HVAC) systems. The contractor will provide all supervision, labor, parts, tools, equipment, transportation, supplies and disposal needed to provide preventative maintenance services and assessments of the facility cooling (HVAC) systems. If the contractor determines repairs or maintenance are required or suggested to restore the equipment functionality, the contractor shall provide the facility point of contact (POC) a quote stating at minimum: location of needed repairs, equipment needing repairs, description of proposed repair(s) or maintenance service(s), an itemized cost estimate identifying material (to include manufacturer part numbers) and labor costs for performing repair(s) or maintenance & an estimated duration for the repair(s) or maintenance to be completed. The contractor will provide the Government s Point of Contact with a telephone number, for service calls, which must be answered during normal working hours (8:00 am through 4:30 pm Monday through Friday). Excluding holidays observed by the Federal Government. Preventative Maintenance Service Requirements: System Checks Cooling System Checks Check Switches Check connections, controls, and motors and replace/adjust as needed. Inspect and replace oil. Note refrigerant levels and check for clear/dry conditions around the system. Checking and noting temperatures in the Data Center and the Communications Closets. Cooling System Equipment Replace filters and other worn items. Clean units (internally and externally) Lubricating parts Update the unit to the manufacturer s standards. The contractor shall submit a report via email to the facility POC within fourteen (14) business days after the completion of preventative maintenance services. All reports shall be compatible with Microsoft Office Products. The report shall address at minimum: date and time of inspection, employee/s conducting inspections, all requested equipment inspections preformed, location of equipment and results of inspections. Preventative Maintenance Service Calls: The contractor shall perform emergency and unscheduled preventative maintenance inspection services as prescribed below: The contractor shall respond to Government calls for emergency and unscheduled preventative maintenance inspections throughout the period of performance. The contractor shall be available to respond for service calls during normal facility business hours 8:00am to 4:30pm Central Standard Time, Monday through Friday. The vendor shall provide emergency and unscheduled preventative maintenance inspections up at the frequencies in the line item. Preventative Maintenance Inspections must be initiated, by the contractor, within 24 hours of the Government service call unless otherwise specified by the facility POC. The contractor shall submit a report to the facility POC, within 48 hours of the emergency or unscheduled preventative inspection, outlining at a minimum: the location where services were provided, a description of services provided and a length of time the contractor was onsite to perform inspection. If the contractor determines repairs or maintenance are required to restore the equipment functionality, the contractor shall provide the facility POC a quote stating at minimum: location of needed repairs, description of proposed repair(s) or maintenance service(s), an itemized cost estimate identifying material (to include manufacturer part numbers) and labor costs for performing repair(s) or maintenance & an estimated duration for the repair(s) or maintenance to be completed. Unscheduled corrective maintenance or repair(s) will require Government approval prior to the contractor proceeding with the corrective maintenance or repair(s). Equipment List One Glycol System, located on the 2nd Floor. ACC Outside Condenser 14 Mini Splits, located across 4 Floors. Rack Cooler Safety Requirements: While in performance of the resultant contract, the contractor shall maintain safety and health standards compliant with requirements of the Occupational Safety and Health Administration (OSHA). Qualifications: The contractor shall provide documentation that provides reasonable assurance that they are a manufacturer / authorized service provider and capable of procuring replacement parts directly from the manufacturer.
 

Web Link

SAM.gov Permalink
(https://sam.gov/opp/599bd43c2fd8470585c1a23e3a1d087b/view)
 

Place of Performance

Address: Department of Veterans Affairs Veterans Benefits Administration St. Louis Regional Benefits Office 9100 Page Avenue, Overland 631323, USA

Zip Code: 631323

Country: USA
 

Record

SN07132923-F 20240719/240717230128 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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