SOURCES SOUGHT
N -- RRTP Cable TV Service
- Notice Date
- 7/23/2024 8:42:03 AM
- Notice Type
- Sources Sought
- NAICS
- 516120
—
- Contracting Office
- 260-NETWORK CONTRACT OFFICE 20 (36C260) VANCOUVER WA 98662 USA
- ZIP Code
- 98662
- Solicitation Number
- 36C26024Q0767
- Response Due
- 7/30/2024 12:00:00 PM
- Archive Date
- 08/29/2024
- Point of Contact
- Nazanin Kreiner, Contract Specialist, Phone: (208) 429-2033
- E-Mail Address
-
nazanin.kreiner@va.gov
(nazanin.kreiner@va.gov)
- Awardee
- null
- Description
- THIS IS A SOURCES SOUGHT NOTICE ONLY. This is not a solicitation for bids, proposals, proposal abstracts, or quotations. The purpose of this Sources Sought Notice is to obtain information regarding the availability and capability of all qualified sources to perform a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method. The Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources which can provide the following in support of the White City VA SORCC: White City VA SORCC has a need for TV programming services to be provided and monitored for 20 televisions in different locations throughout the facilities. STATEMENT OF WORK (SOW) 1. Contract Title. White City VA SORCC TV programming services for RRTP 2. Background. To provide and monitor TV programming services to the White City VA SORCC, to 20 televisions in different locations throughout TP facilities. 3. Scope. Provide and monitor services for TV programming that incorporates our inpatient veterans TV rooms, and other locations in RRTP (currently buildings 203A thru 208A). Channels must be programmed to provide any combination of Americas top 120, sports channels, local, and in high definition. Home channels to be programmed for tv startup and tv standby. Channel programing training to be provided. 4. Specific Tasks. Provide television programming for 20 designated televisions to receive the broadcasting via hardwired and/or wireless signal. The channels must include local programming, sports channels, and America s top 120 all in HD. Repair, troubleshooting and programming shall be included. The contractor shall provide a toll-free number to speak with a Customer Service representative 24 hours per day, 7 days per week. If service is not restored within 2 hours, the contractor will dispatch a technician to the site to restore service. Equipment/cabling installation maps shall be provided to COR for approval prior to installation, including re-use of existing coax if allowed*. * TV programming contractor is responsible for providing all infrastructure needed for its self-supporting systems without compromising other systems, including but not limited to band-width and capacity. 4.1 Task 1 Provide Commercial television services 5.1.1 Subtask 1 Commercial television services. Provide and ensure a complete solution providing high quality commercial television services at the White City VA SORCC in White City, OR. All construction, wiring, cabling required to successfully provide commercial television service must be quoted with drawings and submittals that will require approval. All equipment needed will be provided by the contractor and will be sole responsibility of the vendor. This service will be a standalone complete system. If wireless is used to send signal to the televisions, wireless signal shall be provided by the contractor It cannot use existing internet to send the signal. 4.1.2 Subtask 2 - Contract Management. The period of performance will be a base with 4 years option period. Invoicing will be submitted 2 months before the new option year to the CO and COR via email, this will require a cost breakdown, services provided, and equipment lease costs. Before each option year the VA has the right to upgrade the SOW and require an updated contract as long as it stays within scope of the project. With the changes of the SOW the contractor will be allowed to review and request to discuss the changes and if a disagreement arises the CO will have the final authority to make the decision. 5. Performance Monitoring The Government is required to monitor contractor performance and certify the work was done in accordance with the contract. Periodic channel testing will be conducted by the trained person and will be reported to the COR. If any issues arise with services, the COR will contact the Customer Service department and they will address any issues within 2 hours and schedule an on-site visit if needed to rectify the issue within 48 hours. There will be monthly meetings with the COR, trained personnel, end-users (optional), and subcontractors to discuss trouble tickets, issues, and updates. Meeting minutes will be emailed out after the monthly meeting that will include a monthly report of all project deliverables, which usage reports, trouble tickets, upgrades reports, maintenance, etc. 6. Security Requirements There are no security issues with this contract. 7. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). None 8. Other Pertinent Information or Special Considerations. In case there is more tv s requiring commercial television programming, there needs to be a plan to be able to add more. a. Identification of Possible Follow-on Work. As the facility grows the need for more TVs with service will be required. This will need to be an optional task, that can be requested during the option years. In case there is a building outside RRTP that needs commercial television another optional task will need to be requested during the option years. b. Identification of Potential Conflicts of Interest (COI). None c. Identification of Non-Disclosure Requirements. None d. Packaging, Packing and Shipping Instructions. None e. Inspection and Acceptance Criteria. The contractor is responsible for replacing any outdated equipment, to ensure quality television services. New products require submittals for approval by the COR these submittals will require the reason for the upgrade and explain all aspects of what the new equipment will do. The equipment will also require inspection by the trained person or the COR to ensure the item meets the standard, after any upgrade testing will be required to ensure the system is running with the new enhancements of the upgrade. 9. Risk Control None 10. Place of Performance. Work will be provided at the White City VA SORCC for equipment issues. Virtual work may be provided if services can be rectified. Contractor is responsible for any travel to the White City VA SORCC. 12. Period of Performance. Period of performance will be a base year, and include 4 years option periods. Potential candidates having the capabilities necessary to provide the above stated supplies at a fair and reasonable price are invited to respond to this Sources Sought Notice via e-mail to Nazanin Kreiner at nazanin.kreiner@va.gov no later than July 30, 2024, 1:00PM Mountain Time. No telephone inquiries will be accepted. RESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: Company name, address, SAM UEI and business size; point of contact name, phone number, and e-mail address; whether services are presently offered on a current GSA Federal Supply Schedule contract. NAICS Code 516120 Size Standard: $47 Million is applicable to determine business size standard. Any questions or concerns may also be directed via email to Nazanin Kreiner at nazanin.kreiner@va.gov. Disclaimer and Important Notes: This Sources Sought Notice does not obligate the Government to award a contract or otherwise pay for the information provided in response. The Government reserves the right to use information provided by respondents for any purpose deemed necessary and legally appropriate. The Government will treat any information received as proprietary and will not share such information with other companies. Any organization responding to this Sources Sought Notice should ensure that its response is complete and sufficiently detailed to allow the Government to determine the organization's qualifications to perform the work. Respondents are advised that the Government is under no obligation to acknowledge receipt of the information received or provide feedback to respondents with respect to any information submitted. The Government may or may not issue a solicitation as a result of this announcement. There is no solicitation available at this time.
- Web Link
-
SAM.gov Permalink
(https://sam.gov/opp/81b15fcd3ba649e08a1e3da6b36ebb06/view)
- Place of Performance
- Address: Department of Veteran Affairs White City VA SORCC 8495 Crater Lake HWY, White City, OR 97503, USA
- Zip Code: 97503
- Country: USA
- Zip Code: 97503
- Record
- SN07140371-F 20240725/240723230156 (samdaily.us)
- Source
-
SAM.gov Link to This Notice
(may not be valid after Archive Date)
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