Loren Data's SAM Daily™

SAMDAILY.US - ISSUE OF JULY 27, 2024 SAM #8278
SOURCES SOUGHT

65 -- EKG LEAD WIRE

Notice Date

7/25/2024 8:43:07 AM
 

Notice Type

Sources Sought
 

NAICS

339112 — Surgical and Medical Instrument Manufacturing
 

Contracting Office

257-NETWORK CONTRACT OFFICE 17 (36C257) ARLINGTON TX 76006 USA
 

ZIP Code

76006
 

Solicitation Number

36C25724Q0858
 

Response Due

7/31/2024 1:00:00 PM
 

Archive Date

08/15/2024
 

Point of Contact

Matt Lee, Contracting Specialist, Phone: 210-694-6337
 

E-Mail Address

matthew.lee5@va.gov
(matthew.lee5@va.gov)
 

Awardee

null
 

Description

This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for Market Research. This is a Request for Information only. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The Department of Veterans Affairs Dallas VA Medical Center Surgical Service in Dallas, Texas intends to award a brand name or equal contract award for the purchase of EKG LEAD WIRE. The Government is conducting a market survey to help determine the availability and technical capability of qualified service-disabled veteran-owned small businesses, veteran-owned small businesses, small businesses, HUBZone small businesses and/or other large businesses capable of serving the needs identified below. This notice of intent is for open market as well as Federal Supply Schedule items. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business, relative to NAICS 339112 with a size standard of 1,000 employees. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov or GSA E-Buy at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 432.00 CS LEADWIRE, EKG, SET OF 5, CABLE AND LEADWIRE, MULTICOLORED, DISP MANUFACTURER PART NUMBER (MPN): 33135T NATIONAL STOCK NUMBER: 6515-01-456-7891 LOCAL STOCK NUMBER: 33135T PERIOD OF PERFORMANCE Period of Performance Dates - Base Year: 01/15/2025 01/14/2026 Option Year 1: 01/15/2026 01/14/2027 Option Year 2: 01/15/2027 01/14/2028 Option Year 3: 01/15/2028 01/14/2029 Option Year 4: 01/15/2029 01/14/2030 North Texas Veteran Health System Lead Wire EKG Set of 5 Cable Statement of Work (SOW) INTRODUCTION: The purpose of this procurement documentation is to establish a Firm Fixed Price Base Plus 4 Year Contract to purchase Lead Wires EKG Set of 5 Cable for the Surgical Service, Crash cart and the Operating Room at VA North Texas Veteran Health System. BACKGROUND The Dallas Veterans Affairs Health Care System Logistics has historically procured Lead Wire EKG Set of 5 Cable through Government Purchase Card. Small micro- purchases add up, consuming large amounts of manpower for the purchasing agent, warehouse, and the leadership chain to approve the payments of micro-purchases. Logistics seeks to centralize the procurement of office supplies with a rapid, agile supply chain that is responsive to demand. Logistics looks to benefit both in financial efficiencies and reduction of manpower as well as in reducing manpower utilization because of the consolidated effort. OVERVIEW The Surgical Service and the Operating Room at the VANTHCS has a requirement for Lead Wires EKG Set of 5 Cable to treat individual patients that monitor protection in order to decrease the risk of cross contamination and to improve patient care. The availability of the products for stock and issue for the VA Dallas provides immediate patient care without delay by having the products on-hand. PERIOD OF PERFORMANCE Period of Performance Dates - Base Year: 01/15/2025 01/14/2026 Option Year 1: 01/15/2026 01/14/2027 Option Year 2: 01/15/2027 01/14/2028 Option Year 3: 01/15/2028 01/14/2029 Option Year 4: 01/15/2029 01/14/2030 STATEMENT OF WORK General Conditions - The term of this contract is for one (1) base year, with four (4) option years if all options are exercised. The VANTHCS will obligate funds against the contract at time of award by placing an initial order. The Minimum quantity on any subsequent orders is a Set of 5 EKG Cable and Lead Wire. The Government will be obligated only to the extent of the authorized orders placed against the contract. Product Description - The contractor must supply the requested Lead Wires EKG Set of 5 Cable NTVHCS supply needs. During the execution of this contract, products and unit pricing will be reviewed and adjusted at least annually. Core items removed as a result of any adjustments (discontinued, obsolete, etc.) will be replaced with like items at equivalent prices. The contractor must supply new items as required by the NTVHCS during the performance period of the contract. Products provided by the contractor must be new Reconditioned/remanufactured products will not be accepted. MANDATORY PRODUCT REQUIREMENTS: Item # Description/Part Number* Qty 1 91804 (IMF# 33135T) Lead Wires EKG Set of 5 Cable 432 NOTICE OF INDIVIDUALS AUTHORIZED TO PURCHASE UNDER THE BPA: This BPA authorizes, TBD as the individuals to place orders in accordance with the terms and conditions. An updated list or additions will be provided to the COR and contractor as needed or when requested. SCOPE Logistics Service (Primary COR: TBD or Alternate COR: TBD) will place order as needed based on the Cardiology Department requirement. Logistics Service (Primary COR: TBD or Alternate COR: TBD) shall approve all orders requested by the Surgical Service, Crash cart and the Operating Room Department. All Lead Wires EKG Set of 5 Cable will be original according to the above product requirement. This requirement will be solicited as Brand Name or Equal . All Lead Wires EKG Set of 5 Cable must be compatible with to above product requirement. DESCRIPTION OF WORK The contractor shall provide all item (Lead Wires EKG Set of 5 Cable)) to the North Texas (Dallas) Healthcare System in accordance with the original manufacturer s specific. The COR is responsible for contacting the vendor in a timely manner to prevent patient care interruptions. The COR is required to immediately report any supply discrepancies (i.e., supply shortages, any damaged items received), etc. to the vendor for immediate replacement. DELIVERY LOCATION VA Medical Center, NTX Health System 4500 S. Lancaster Rd. Warehouse Bldg# 44 Dallas, Texas 75126 HOURS Unless otherwise specified, all contract work is to be performed during regular administrative working hours, 8:00 a.m. to 4:00 p.m. MST Monday through Friday. Any work at the Government site shall not take place on Federal holidays or weekends unless directed by the Contracting Officer (CO). There are ten (10) Federal holidays set by law (USC Title 5 Section 6103) that VA follows: Under current definitions, four are set by date: New Year's Day January 1 Independence Day July 4 Veterans Day November 11 Christmas Day December 25 If any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday. The other six are set by a day of the week and month: Martin Luther King's Birthday Third Monday in January Washington's Birthday Third Monday in February Memorial Day Last Monday in Shall Labor Day First Monday in September INVOICE Contractor shall issue one detailed invoice to the buyer for the total amount of an order regardless of the number of partial shipments. Contractor shall automatically send an electronic submission of payments invoice to OB10 for monthly certification. The Government reserves the right to terminate a contract at any time if it is no longer needed, no longer represents competitive pricing, does not provide adequate service (e.g., delivery, billing, item quality), or the is otherwise not in compliance with the terms and conditions. REPORTS Contractor shall provide reports detailing the invoice to the buyer for the total amount of orders. The VA orders submitted, and the Contractor orders are received and signed shall match before certifying. ORDERING LIMITATIONS: The contractor will only fill orders based on the supplies approved by the COR. Orders will be placed based on patient requirements. DELIVERY TICKETS: All deliveries under this Agreement shall be accompanied by a delivery ticket or packing slip and shall contain the following: Name of Supplier Contract Number Purchase Order Number Date of Purchase Itemized List of Supplies or Services Furnished Quantity, Unit Price, and Less Any Applicable Discount (unit prices and extensions need not be shown when incompatible with the use of automated systems, provided that the invoice is itemized to show this information) Date of Delivery or Shipment Name, Building, and Room Number of Person Placing Order Delivery/Consignee Address Upon delivery, the receiving activity shall sign the packing slip/delivery ticket and retain one copy. One copy may subsequently be required to support the invoice. A signed copy of the invoice shall be furnished to the COR. RECORDS MANAGEMENT LANGUAGE FOR CONTRACTS The following standard items relate to records generated in executing the contract and shall be included in a typical Electronic Information Systems (EIS) procurement contract: 1. Citations to pertinent laws, codes and regulations such as 44 U.S.C chapters 21, 29, 31 and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228. 2. Contractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. 3. Contractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records. 4. Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. 5. Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. 6. The Government Agency owns the rights to all data/records produced as part of this contract. 7. The Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. Contractor shall deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. 8. Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of competition [draft, final, etc.]. 9. No disposition of documents shall be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records shall not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. 10. Contractor is required to obtain the Contracting Officer s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. DELIVERY SERVICE LEVEL: Back Orders The contractor must notify designated individuals customers within 24 hours of order placement that some or all the items are back ordered and provide the authorized designee with an estimated delivery date. The customer must be given the option of requesting an equivalent substitution or cancelling the order. Partial orders - Contractor must notify the COR or designated individuals placing the order if there are any problems filling an order or any anticipated delivery delays. The designated individuals (customer) must have the option to cancel that item or wait for the later delivery. The 98% on time shipping baseline will not include any items for which the contractor has notified the employee of stocking or delivery problems at time of order placement. Returns - Return of damaged products is the contractor s financial responsibility and liability. If ordered items are received in damaged condition, the contractor must replace items at their expense as soon as possible, but must not exceed the delivery time specified in the original order. The contractor must provide a returned merchandise authorization (RMA) and prepaid shipping label with each replacement order. If the number of items received exceeds the number ordered, the excess must be returned at the contractor s expense. All discrepancies, and excess shall be the responsibility of the contractor. The contractor shall make all effort to resolve discrepancy at no cost. Purchase Descriptions The purchase description should identify the requirement in terms that enable contractors to offer commercial supplies or services. The description should not be restrictive and not be limited to one product peculiar to a manufacturer (e.g., by manufacturer, brand name and Part Number) unless it is essential to the Government s minimum requirement. A purchase description should include the following characteristics based on the requirement to adequately describe the Government s needs: (Please fill in the blocks provided with the information that is requested. If not applicable, then so state) a. Common Nomenclature (commercial description): PLEASE ADD Brand Name or Equal __ Kendall DL Disposal Cable & Lead Wire System ___________________________ b. Kind of material (i.e., type, grade, alternatives, etc.): Disposable meets CDC and SHEA RECOMMENDATIONS. c. Electrical Data (i.e., 110 v, 60 Hz, 3 Ph, etc.): 33135T (Set of 5) d. Dimensions, size, capacity: Set of 5, cable and lead and lead Wire, multicolor Disposal e. Principles of operation: Dual connect option for bedside and telemetry monitoring one system per patient for transition hospital wide. Universal adapter remains with the equipment for different ECG monitoring equipment. f. Restrictive environmental conditions: Standardized connector promotes consolidation and standardization of ECG cable and lead wires throughout the facility g. Intended use: Single patient use (disposable) ECG cable and lead wire system fosters patient to monitor protection to decrease the risk of cross contamination and improve patient care h. Equipment with which the item is used with (N/A if not applicable): ECG monitoring equipment i. End item application: ECG monitoring j. Original equipment manufacturer part number: 33135T k. Other pertinent information that describes the item, material or service required: Lightweight design, easy to read with a unique color for quick verification of connection points and components. Pressurless lead attachment secures lead wires without pressing on the patient.
 

Web Link

SAM.gov Permalink
(https://sam.gov/opp/3523a9075f0a4a9f8c58ff3a6a1481f9/view)
 

Place of Performance

Address: Dallas VA Medical Center 4500 S. Lancaster Road Attn: Surgical Service, Dallas, TX 75216, USA

Zip Code: 75216

Country: USA
 

Record

SN07144488-F 20240727/240725230131 (samdaily.us)
 

Source

SAM.gov Link to This Notice
(may not be valid after Archive Date)

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