SPECIAL NOTICE
J -- NOTICE OF INTENT TO SOLE SOURCE Steris Corporation Sterilizers Service Contract 5 Year Contract
- Notice Date
- 10/4/2024 9:15:01 AM
- Notice Type
- Special Notice
- NAICS
- 811210
—
- Contracting Office
- 245-NETWORK CONTRACT OFFICE 5 (36C245) LINTHICUM MD 21090 USA
- ZIP Code
- 21090
- Solicitation Number
- 36C24525Q0028
- Response Due
- 10/11/2024 7:00:00 AM
- Archive Date
- 11/10/2024
- Point of Contact
- William Chris Galletta, Contracting Officer, Phone: Services Team One
- E-Mail Address
-
William.Galletta@va.gov
(William.Galletta@va.gov)
- Awardee
- null
- Description
- PREVENTATIVE MAINTENANCE OF STERILIZER SYSTEM 688-25-1-478-0009 General: The Washington DC Veterans Affairs Medical Center (DC VAMC) has need for scheduled preventive maintenance for Government Owned Sterilizer Systems. Contractor shall furnish all necessary travel, labor, materials, and parts required for the scheduled preventive maintenance of the equipment. The sterilization systems are located at the SPD Space on the DC VAMC Campus. This contract will be a base with option 4 option years for renewal. The work site is the Washington DC VA Medical Center, Washington DC 20422. Scope of Work: Contractor shall ensure that the equipment functions in conformance with the following latest published standards, codes, specifications, and regulations to include, but not limited to: Association for the Advancement of Medical Instrumentation (AAMI), Joint Commission for the Accreditation of Healthcare Organizations (JCAHO), National Fire Protection Agency (NFPA-99), Original Equipment Manufacturer (OEM), American Association of Blood Banks (AABB), Nuclear Regulatory Commissioning (NRC), Center for Devices of Radiological Health (CDRH), 21 CFR, College of American Pathologists (CA), American Hospital Association (AHA)/American Society for Hospital Engineering (ASHE), Institute of Electrical And Electronic Engineers (IEEE), Washington, DC VAMC Engineering Service Standard Operating Procedures (SOPS), and any other Federal, State, and Local regulations mandated. STERIS shall provide the Implementation and Onboarding Services and Deliverable(s) as follows: A walkthrough on-site at Customer facility. Completion of Customer requested IT requirements/documents. Order and installation of the connectivity kits that enable the Connect Care functionality. Activate Service Portal account. Conduct in-person training. Project Requirements: Equipment to be changes: Equipment replacements /upgrades will be covered once a written supplemental agreement is issued and signed by the Contracting Officer (CO) and the Contracting Officer's Representative (COR). Preventative Maintenance: The Contractor shall perform preventive maintenance as per the equipment standards. The day of the preventive maintenance must be scheduled with the COR at least 72 hours in advance and during normal working hours. All exceptions to the preventive maintenance schedule shall be arranged and approved in advance with the COR. Unscheduled Maintenance and Repair Services: The Contractor shall provide unscheduled maintenance and repair services as necessary to ensure the equipment remains in good operating condition. Repair service shall be achieved by returning failed components of a system to full operational capacity. These repair services may consist of calibrating, cleaning, oiling, adjusting, replacing parts broken or worn beyond useful life (excluding glassware), and maintaining the equipment, including all intervening calls necessary between regular services and calibrations. Repair shall be carried out with the objective of minimizing downtime. Service calls to the Contractor are only authorized when they are received from the CO or COR. Work performed outside the normal hours of coverage at the request of the Contractor will be considered service during normal hours of coverage. Service responses on calls from unauthorized personnel may result in nonpayment. Response Time: The Contractor must respond with a phone call to the COR within four (4) hours after receipt of telephoned notification. Parts: The Contractor shall furnish and replace all non-excluded equipment replacement parts. The Contractor shall have ready access to all equipment parts, including unique and high mortality replacement parts, to minimize downtime and meet equipment uptime requirements. Only new standard parts (manufactured by the maker of the equipment or equal There to) shall be furnished by the Contractor. Rebuilt parts, used parts, or those Removed from the same model of equipment shall not be installed. All parts supplied by the Contractor shall be of current manufacture and have complete versatility with the presently installed equipment. All parts shall perform identically to the original equipment specifications. Removal of Equipment: Approval by the COR along with a VAMC equipment pass must be obtained before removing equipment to Contractor's plant. Removal of the equipment shall be done with no additional costs to the government. The Contractor will be responsible for loss or damage of equipment. Service Manuals: The VAMC shall not provide service manuals or service diagnostic software to the Contractor. The Contractor shall obtain, have on file, and make available all operational and technical documentation (such as: operational and service manuals, schematics, and parts list) which are necessary to meet the performance requirements of this contract. Test Equipment: Within thirty (30) days after award, the Contractor shall provide the VAMC with a copy of the current calibration certification of all test equipment which shall be used by the Contractor on VAMC's equipment. This certification shall also be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard. Documentation and Reports: All Documentation in the form of service tickets must be furnished to the COR for all scheduled and unscheduled maintenance performed by the Contractor. Failure to comply may result in delayed payment. The documentation shall include detailed descriptions of scheduled maintenance and emergency repairs, procedures performed, including replaced parts and prices (for outside normal working hour services) required to maintain the equipment. Such documentation shall meet the guidelines as set forth in Conformance Standards. The service ticket shall consist of a separate report for each equipment item covered under the ""specific"" contract. Each service ticket must, at a minimum, document the following data legibly and in complete detail: name of Contractor; service ticket number/log number; date, time (starting and ending), equipment downtime and hours on-site for service call; VA purchase order number(s) covering the call (for the contract or one provided for authorized work performed outside normal hours of coverage or not covered by the contract); description of problem reported by COR (if applicable); identification of equipment to be serviced; itemized description of service performed and parts replaced; results of calibration and or performance testing; total cost to be billed if part(s) are not covered or service rendered after normal hour; of coverage; and signatures. Any additional charges claimed by the Contractor must be approved by the COR before the service is completed. Delivery and Installation The Period of Performance: TBD Place of Performance: The equipment setup and training will be conducted at the facility, DC VA Medical Center 50 Irving St. NW Washington, DC 20422 Delivery Hours: The Warehouse is open to receive deliveries Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays. National Holidays: The holidays observed by the Federal Government are: New Year s Day, Martin Luther King Day, President s Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran s Day, Thanksgiving Day, and Christmas Day and any other day specifically declared by the President of the United States to be a national holiday. Contractor may work on holidays with prior communication and coordination. Access, Work hours, and Identification: All contractors must report to security upon arrival at the facility. VA identification day badge/s may be required, and if needed/obtained, must be returned upon leaving the VA site being serviced. The Contractor's office will be staffed on regular business days between 9:00 a.m. through 4:00 p.m. Hours of Operation: Normal business hours are Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays. Should the Contractor require work after hours, the Contractor shall arrange in advance with the Contracting Officer's Representative (COR). Delivery Hours: The Warehouse is open to receive deliveries Monday through Friday, 8:00 a.m. to 4:00 p.m., excluding holidays. National Holidays: The holidays observed by the Federal Government are: New Year's Day, Martin Luther King Day, President's Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veteran's Day, Thanksgiving Day, Christmas Day, and any other day expressly declared by the President of the United States to be a national holiday. The contractor may work on holidays with prior communication and coordination. Payment: This is a one-time payment made after completing all installation and training upon submitting an adequately prepared invoice for the services furnished. No advance payments will be authorized. The contractor shall submit an invoice on an individual basis for services provided. Only invoices with proper documentation will be returned. The invoice shall contain the contract number, date(s) of service, and additional contracting information. Invoicing must be submitted electronically: Tungsten Support Phone: 1-877-489-6135 Website: http://www.tungsten-network.com/uk/en/ Department of Veterans Affairs Financial Service Center Phone: 1-877-353-9791 Email: vafscched@va.go Appendix 1 for the site map
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- Record
- SN07233688-F 20241006/241004230106 (samdaily.us)
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