MODIFICATION
Z -- Upgrade Fire Alarm System 583-26-221
- Notice Date
- 12/20/2024 12:47:01 PM
- Notice Type
- Solicitation
- NAICS
- 238210
— Electrical Contractors and Other Wiring Installation Contractors
- Contracting Office
- 250-NETWORK CONTRACT OFFICE 10 (36C250) DAYTON OH 45428 USA
- ZIP Code
- 45428
- Solicitation Number
- 36C25025B0009
- Response Due
- 1/10/2025 7:00:00 AM
- Archive Date
- 04/10/2025
- Point of Contact
- Stacie I Hill, Contract Specialist
- E-Mail Address
-
Stacie.Hill@va.gov
(Stacie.Hill@va.gov)
- Awardee
- null
- Description
- STATEMENT OF WORK Upgrade Fire Alarm System Project Number: 583-26-221 GENERAL PROJECT SCOPE: The Contractor shall update the entire fire alarm system and associated equipment within multiple buildings at the main VAMC campus and Cold Springs Road campus as detailed in the Technical Requirements section, project bid drawings and documents, and VHA Master Construction Specifications. Completion of this project will provide necessary updates to obsolete life safety components throughout the medical center and improve both communication and functionality of the system. Location: All work shall be performed throughout building numbers 1, 5, 6, 19, 21, 22, 23, 24, and the employee parking garage at the Richard L. Roudebush VA Medical Center (RLR VAMC) campus, located at 1481 West 10th Street, Indianapolis, IN 46202. Work shall also be performed throughout building numbers 7, 9, 42, and 43 at the VA s Cold Springs Road (CSR) campus located at 2669 Cold Springs Road, Indianapolis, IN 46222. Period of Performance: Period of Performance shall be 210 days following Notice to Proceed (NTP). All work shall be performed to minimize outages and disruption to the RLR VAMC, including phasing. Work shall be performed during normal VAMC business hours, which are 6 AM to 5 PM Monday-Friday, and may also include weekend work if it is deemed necessary. TECHNICAL REQUIREMENTS: The Contractor shall provide all necessary services (i.e., labor, materials, tools, equipment, and competent supervision) to perform all work as detailed in the project bid drawings and specifications, as well as the below to meet the scope objectives and requirements, and to provide the required outcome in terms of overall quality, timeliness, and documentation. All work performed under this project shall fully adhere to all VA Design and Master Specification criteria including energy conservation requirements, as well as relevant additional standards and criteria outlined in the Project Specifications. The Contractor shall be responsible for field verifying existing conditions prior to bid. The Contractor shall be responsible for obtaining and coordinating the services of all third-party subcontractors performing services on-site as part of the contract to accomplish the following: The Contractor shall remove obsolete fire alarm control panel components and replace with new Siemens compatible components and cards to provide an updated system capable of full functionality and communication. Existing control panel cabinets shall be reused and retrofitted for new Siemens equipment. New Siemens fire alarm control panel components shall be current industry standard equipment and not obsolescent for a minimum of five years. The Contractor shall choose a replacement system that achieves full communication and functionality with the existing system in building 5 at the RLR VAMC campus. The Contractor shall plan to replace the existing system with an updated system in building 5 if the system communication requirements prevent the Contractor from choosing a current industry standard, non-obsolescent system. The Contractor shall gather building 5 system information during the pre-bid site visit. The Contractor shall remove and replace with new all fire alarm system initiating and notification devices to provide full functionality and communication with new fire alarm control panel components and overall fire alarm system. Devices include but are not limited to annunciating panels, smoke detectors, heat detectors, duct detectors, manual pull stations, horns, and strobes. If a device is found in a location that is not required per code, the Contractor shall inform the VA for a determination of necessity. All devices should plan to be replaced for bidding purposes. The Contractor shall make all wiring connections and verify proper communication among all components. New wire shall be provided and installed as necessary to achieve communication among devices. All unused wiring shall be removed from the cabinet and wireways per specification. The Contractor shall install a new main NCC including graphic computer tower and monitor at the RLR VAMC campus in a VA determined location. Equipment shall be current industry standard. The Contractor shall also provide and install notification modems with capability to report signals via email and/or text notifications over cellular network at both the RLR VAMC and CSR campus locations. The Contractor shall be responsible for all wiring and utility/telecommunication requirements for proper function of the notification modems. Main campus graphics system shall not display alarms or control the remote campus system. The Contractor shall obtain programming rights and rewrite fire alarm programming as necessary to meet applicable codes and standards. Where functions are determined by customer preference, the Contractor shall refer to the COR who will refer to the electric shop supervisor for input. The following categories of programming will be addressed with the Contractor by the VA (not to be limited to): Program putting system into test by zone Program exterior doors shutting only in zone in alarm Program disarming loops Program custom audible instructions by zone The Contractor personnel shall be factory trained, authorized, certified, and licensed representatives of the major equipment manufacturer Siemens Industry Inc. The Contractor shall identify the locations of all initiating and notification devices without the help of VA personnel. Device lists and drawings will be provided but complete accuracy should not be assumed or planned for. The Contractor shall provide a full set of updated fire alarm as-builts in PDF format. The as-built documents shall detail the following information: Initiating device locations, fire alarm control panel locations, annunciating panel locations, alerting device locations, etc. as applicable to this project Addressable devices shall display unique identifying address on as-built drawings Detailed wiring schematics for each fire alarm control panel Sequence of operations for the fire alarm system programming Parts list with quantities and part numbers The Contractor shall be responsible for providing the spare devices listed in the construction specification by description and quantity. The Contractor shall provide system training as specified in the construction specifications to properly prepare VA personnel to operate the new system. Installation and components shall comply with all applicable International Building Code (IBC) standards, National Fire Protection Association (NFPA) standards, and the local Authorities Having Jurisdiction (AHJ). The Contractor shall patch any rated walls, ceilings, or ceiling components disturbed during construction to the safety requirements of the UL assembly. The Contractor shall develop a fire safety plan as described in the project specifications. This plan shall have an emphasis on Interim Life Safety Measures and NFPA fire watch requirements. The Contractor shall ensure all fire doors are operational at the end of each workday. The Contractor shall attend weekly virtual meetings with VA Safety and contract personnel to discuss phasing approach and schedule. The Contractor shall develop a technical design approach towards maximizing fire alarm coverage throughout the hospital to minimize system outages and fire watch necessities while the new system is implemented. The VA preference is to replace system components by loop, ensuring an entire loop is replaced in one workday and the system is operational before close of business. If the system is not operational by close of business, the Contractor shall provide fire watch according to VA policy. The Contractor shall be responsible for complying with all requirements of working within an active Medical Center, including noise restrictions, equipment restrictions, hours restrictions, phase restrictions, infection prevention restrictions, PPE requirements, etc. The Contractor shall be responsible for providing their own infection prevention containment cart for the project. The majority of the work shall be completed without a containment cart in non-high risk corridor areas. Containment carts shall be required for above ceiling work as necessary to pull new communication wire. Greater infection prevention requirements will be required if devices are located in high-risk areas, patient/exam rooms, and if fire alarm panel cabinet work becomes dirty or invasive. The VA maintains the authority to implement all applicable infection prevention restrictions. Prior to the start of work, the Contractor is responsible for verifying existing conditions and maintaining current conditions of the RLR VAMC during and following completion of the repairs. Responsibilities include but are not limited to: The Contractor shall deliver/install equipment without interfering with the normal flow of vehicle and pedestrian traffic at the Medical Center. It shall be the responsibility of the Contractor to keep the construction areas clean and the surrounding areas free from damage. If during work, surrounding areas are damaged, the Contractor will be responsible for any repairs/replacements that are required. It is the responsibility of the Contractor to understand and comply with all applicable city, county, state, and federal codes, laws, ordinances, standards, rules, and regulations. CONTRACTOR GENERAL REQUIREMENTS All communication from the Contractor to the VA must be submitted and communicated through the Contracting Officer s Representative (COR). The Contractor is authorized two parking spaces on the RLR VAMC campus. All other Contractor employees or subcontractors will be required to park at the VA s Cold Springs Road (CSR) campus located at 2669 Cold Springs Road, Indianapolis, IN 46222. Contractor parking is authorized in the F-Lot only when directed by the COR. The Contractor shall store materials and equipment only within their authorized construction site. The Contractor may be authorized (at their own expense) one 20 temporary storage container to store materials and equipment on-site or at the CSR campus, depending on space availability. The Contractor shall request storage space for a temporary storage container from the COR. If approved, the COR will designate where the temporary storage container shall be located. Any additional storage space shall be located at the CSR campus. The VA is not responsible for any damages that may occur to the temporary storage container while on RLR VAMC property. If approved, the temporary storage container shall be: Labeled including the company name, contact information, and project(s) name. Painted in a single color, limited to no rust, clean, with no branding, advertisements, or graffiti. Locked and located only in the space authorized by the COR. Used for storage of materials and equipment for the specific project only. Not used for a working space. No work shall be conducted inside or outside the temporary storage container. Cleaned and maintained daily. The immediate area (10 ) around the temporary storage container shall be inspected daily by the Contractor to ensure trash and debris are removed. NOT used to store prohibited or illegal items, such as guns, chemicals, heaters, or materials that may require temperature control. Removed within 15 days after the project closeout or the final invoice payment. The Contractor shall secure all material, supplies, and equipment left on-site after working hours. All materials, tools, and equipment shall be labeled with the Contractors name and a point of contact. No materials or tools shall be left unattended outside the authorized construction site. The VA is not responsible for any theft of tools, equipment, or materials that are stored on-site or in the construction site. The following applies to materials and demolition material at the RLR VAMC: All the Contractor s materials, tools, and equipment shall be clean when transporting them through the facility. If the materials, tools, and equipment cannot be cleaned, then the Contractor shall transport them in a cleanable container or cart. Materials over 6 long carried or hauled through the facility require a person to be in front of and behind the material or equipment ensuring the path of travel is safe. The Contractor shall cover all loads of demolition material to prevent dust/debris from disrupting medical activities in the hospital. The Contractor shall be responsible for the proper disposal of all waste generated, including all items shown to be removed on the various demolition drawings. The Contractor shall provide a roll off dumpster for all applicable phases and coordinate with the COR for dumpster staging areas. The Contractor shall be responsible for the removal and relocation of the dumpster throughout the entirety of the project. Upon completion of all work items, the Contractor shall conduct a walkthrough with the COR noting all punch list items. Once all punch list items are completed the final invoice will be approved. The Richard L. Roudebush VAMC is an active Medical Center environment; therefore, work may be performed directly adjacent to active offices or patient care areas. The Contractor and all subcontractors shall act with professional behavior at all times, being cognizant of excessive noise and disruptions. If certain work tasks are expected to be especially disruptive, communicate with the COR for prior approval. The VA is not responsible for variability in the price of goods or consumables used during demolition and construction of this project. DELIVERABLES: The Contractor shall provide the phase plan and schedule within five (5) business days from the contract award. The Contractor shall submit a Site-Specific Safety Plan to the COR within ten (10) business days from the contract award. The plan must be approved by the COR before any work begins. The Contractor shall submit all products for approval by the COR before beginning construction. The Contractor shall submit daily logs to the COR on a weekly basis, at minimum. The Contractor shall provide a two-week look-ahead to the COR on a weekly basis. The Contractor shall comply with all aspects of contract specifications and submit a Request for Information (RFI) for clarification or additional information if the project documents are not clear. The Contractor shall provide waste reports to the COR each month for the entire duration of the project. Refer to the Construction Waste Management Specification for instructions. The Contractor shall submit a list of all sub-contractors that will be working on the construction site. The Contractor shall submit a list of all personnel planned to be onsite each week, one week in advance. The Contractor shall provide a minimum fourteen (14) day notice to the COR before any utility shutdowns are required to allow for proper scheduling and notification. The Contractor shall verify all affected items due to an electrical panel shutdown and present them to the COR on the Utility Outage Permit. The Contractor shall deliver a warranty and maintenance package prior to project close out. This package will include all applicable product(s) warranty information, manuals, and maintenance information for equipment installed during the project. HEALTH AND SAFETY: The Contractor shall have the responsibility for the safety of their own personnel. No physical work can begin until a Site-Specific Safety Plan is approved, governed by the Accident Prevention (FAR 52.236-13) clause. It is the responsibility of the Contractor to safeguard the public, Contractor personnel, etc. during construction. The VA will not intervene except when the safety of VA personnel or property is at risk, or imminent risk to life safety exists. Provide appropriate signage, barricades, etc., as appropriate, and as directed by the COR. The Contractor will dictate appropriate PPE for each work area and clearly indicate those requirements at all entrances to construction areas. The Contractor is to fill out and post the Construction Safety Poster with critical safety information at the main entrance door to the construction site. The Contractor shall be thoroughly familiar will all rules and regulations governing safety. A 30-hour OSHA Competent Person shall be present for all work and all additional workers shall have a minimum of a 10-hour OSHA Certification. All Skilled Trades workers including but not limited to welders, pipefitters, carpenters, electricians, etc. performing work must present a valid certification for their respective trade. The Contractor shall comply with all VA regulations concerning Safety, Infection Control Requirements, Interim Life Safety Measure Requirements, Parking, Personnel Access, and proper removal/safe disposal of construction waste and debris as listed in the specifications and drawings. The Contractor shall abide by all ICRA requirements that are put into place by the VA infections prevention team. The COR shall provide requirements and forms to the Contractor. The Contractor shall perform all work in accordance with ICRA requirements, and it is the responsibility of the Contractor to keep the construction areas clean and to not damage the existing equipment. If equipment is damaged during the work, the Contractor will be responsible for any repairs/replacements that are required. The Contractor shall properly identify all chemicals with an OSHA GHS label and store them according to OSHA regulations. The Contractor shall keep all applicable OSHA GHS approved label and SDS sheets on the job site. The Contractor shall provide all necessary tools, equipment, Personal Protective Equipment (PPE), and all ICRA and safety related materials to perform the work in a safe, effective, and timely manner. The Contractor is responsible for providing digital negative air monitors for all Infection Control barriers requiring a negative air space. All tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I. The Contractor shall comply with OSHA Standard 29 CFR1926, Subpart AA for all confined space entry. A VA confined space permit shall be required prior to entry into confined spaces. The Contractor shall be responsible for insuring all their employees. The Richard L. Roudebush VAMC campus is a smoke-free facility. It is the Contractor s responsibility to maintain compliance to this policy within the campus. SECURITY: The Contractor, contractor personnel, and all subcontractors shall be subject to all Federal laws, regulations, standards, and VA Directives and Handbooks regarding information and information system security as delineated in this contract. The Contractor and all subcontractors shall wear a medical center badge at all times when on RLR VAMC property. General Contractor s or subcontractor s employees shall not enter the project site without an appropriate badge. Ensure all construction entry doors are locked at all times. Contractor personnel may be subject to inspection of their personal effects when entering or leaving the project site. Before starting work the General Contractor shall give two weeks notice to the COR so that security arrangements can be provided for employee badging. The Richard L. Roudebush VAMC is currently transitioning to an electronic key and coring system throughout the entire Medical Center. Most mechanical rooms have already been transitioned over to the electronic key and core system. The electronic key and coring system shall be fully implemented by the end of 2024. The Prime Contractor will be issued one electronic key once the contract has been awarded and the NTP has been issued. The Prime Contractor will only be given access to the rooms/spaces that work is required in to complete the contract. Any additional access shall be requested through the VA COR. The Contractor will be responsible for the electronic key during the entire duration of the project. The last invoice on the contract will not be paid until the electronic key is returned in good working condition to the COR. The Prime Contractor will be responsible for reimbursing the VA $125.00 if the electronic key is lost, stolen or damaged during the duration of the contract. The COR may at any time inspect the electronic key to ensure the key is in possession of the Prime Contractor. The electronic key will be required to be reprogrammed periodically to ensure updated access. Currently the electronic key is set to be reprogrammed every four (4) days. The C&A requirements do not apply, and a Security Accreditation Package is not required.
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- Record
- SN07298650-F 20241222/241220230111 (samdaily.us)
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